Executive Assistant at Fosad Consulting

Job Description

•     To proactively manage the diary of the CRO, making and confirming appointments and ensuring all necessary paperwork is prepared relating to those appointments/meetings, where appropriate.
•     To monitor, track and respond to emails as appropriate and necessary.
•     To take minutes at meetings and circulate as appropriate.
•     To appropriately screen and answer all telephone calls, take messages and respond to queries as appropriate.
•     To manage the opening of all incoming mail and to filter/distribute/handle appropriately
•     To provide full administrative support, including typing, photocopying and preparation of documentation using Microsoft Word, Access and Excel as required.
•     To ensure all incoming and outgoing information for the CRO is fully coordinated between the different business functions.
•     To maintain the filing systems and archiving, ensuring accuracy and efficiency
•     To assist and support with a wide range of projects and activities as required.
•     To liaise with external parties at a wide range of levels.
•     Produce documents, briefing papers, reports and presentations as required
•     Maintain up to date knowledge and understanding of the organisation and its aims and objectives.
•     Act as an ambassador for the brand at all times and ensures values are upheld to both external and internal contacts, through appropriate behaviour and performance.
•     Undertake any other duties as requested in accordance with the scope and responsibilities of the role.
•     To observe strict confidentiality at all times.
•     Managing projects ,conducting research, preparing and editing correspondence, reports, and presentations
•     Making travel and guest arrangements

Qualification:

•     B.Sc/HND in administration and other social science related courses
•     M.S/MBA will be an added advantage
•     A minimum of 5 years working experience in a similar role

Other requirements:

•     Proficiency in MS Word, Excel and PowerPoint;
•     Gravitas and ability to engage at strategic stakeholder levels;
•     Strong organisational skills;
•     Diplomacy/tact;
•     Open to Travel
•     Measured approach to work;
•     Can-do attitude;
•     High degree of initiative and proactivity;
•     Strong adaptive skills.

Required Skills:

• Interested candidates must;
• Have good communication skills
• Possess excellent listening skills
• Be a good time manager
• Be able to take initiative and be proactive
• Have good knowledge of Computer applications (Microsoft Office)
• Possess excellent note taking skills
• Be friendly and willing to proffer solutions