Executive Assistant at Jara.ng

Job Description

• The Executive Assistant (EA) is the CEO’s confidant and ‘right hand’ person who understands the vision of the CEO and assists the CEO in achieving the set goal(s).
• The EA takes direct instructions from the CEO and is responsible for overseeing the day-to-day activities of the CEO. This includes managing administrative functions, completing assigned projects, calendar planning and coordination, scheduling and preparing meetings and assisting with MT and Board activities and communications.
• The EA keeps the CEO well informed of upcoming commitments and responsibilities and also follows up appropriately.
• The EA serves as the primary contact for all internal and external matters pertaining to the office of the CEO and is therefore expected to display excellent communication skills including presentation, persuasion and negotiation skills required in working with guests, vendors and co-workers at JARA.
• The Executive Assistant has a responsibility to maintain a realistic balance among multiple priorities, work independently on projects (from conception to completion) and must be able to work under pressure at times to handle a variety of activities.
• The EA also serves as a liaison to the members of the MT; organizes and coordinates executive meetings and events.
• The Executive Assistant will have access to confidential information and is therefore expected to maintain strict confidentiality and a high degree of discretion.

Qualifications
Career background:

• Bachelor's degree in any Social Science course
• Over two years proven experience as an executive administrative assistant

Characteristics:

• Excellent organizational, administrative and written skills
• Excellent interpersonal and communication skills
• Proficient use of Microsoft Office tools
• Polite, friendly and ability to maintain professional mannerism
• Excellent time management skills and ability to multitask
• Energetic, passionate and having a positive demeanor
• A desire for continuous professional development
• Disciplined and able to take initiative
• Great attention to detail and problem solving-skills
• Demonstrate proactive approach to problem-solving with strong decision-making capability
• Willingness to work flexibly in response to organizational requirements.