Office Manager at Dalberg Global Development Advisors

Administration

•     Coordinate with other Dalberg offices on administrative, financial and management matters
•     Support the Global Operations Team in the roll-out of firm-wide initiatives. This can include training, human resources, knowledge collection/management

Logistics

•     Co-coordinating all staff- global and Lagos-based- travel and security logistics within Nigeria
•     Ensure execution of office security plan- liaising with facilities manager and external security companies
•     Draft and update security and operations manuals
•     Manage relationships with external service providers to ensure smooth office operations

Human resources

•     Lead recruitment of staff including posting of openings, review and shortlist of candidates, scheduling of interviews, facilitation of selection, offer and onboarding of candidates
•     Coordinate monthly employee payroll and benefits
•     Coordinate with leadership and finance for the reimbursement of professional expenses in a timely manner

Finance, Reporting and compliance

•     Prepare internal and regional management reports on administration, utilization, finance and participate in management meetings
•     Liaise with auditors for the planning and execution of quarterly and annual financial audits and the certification of financial statements

Stakeholder management

•     Work alongside project managers and partners for follow up on client invoices
•     Responsible for ensuring the filing and maintenance of all contracts

Profile

•     Undergraduate in Business Administration, professional certification, preferred. Master's in Business Administration will be an added advantage
•     Fluency in spoken and written English.
•     At least 10 years work experience in a related field, and notable experience in administration a must. Experience in an international setting a plus
•     Past experience managing other people, e.g., minimum of 4 years management experience, preferred
•     Advanced Excel and Quick books experience / knowledge will be an added advantage