Treasury Officer at African Development Bank - AfDB

Reference: ADB/19/131
Location: Abidjan, Côte D’Ivoire
Position N°: 50000914
Grade: PL7

The Complex

• The Vice Presidency for Finance (FIVP) oversees the financial management of the Bank Group.
• This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management for the Bank Group.

The Hiring Department/Division

• The Treasury department is responsible for raising funds from capital markets, managing and investing the Bank Group’s liquidity and shareholders’ funds, processing and settlement of all financial transactions and managing the institution’s banking relationships.
• Under the supervision of the Division Manager Treasury Operations Division (FITR.2) and the Head of Client Services & SWIFT (CSS) section, the Treasury Officer handles the settlement of administrative expenses, salaries, payment cards administration and develops post settlement activities by ensuring the timely and accurate resolution of investigations related to the transaction payments. The incumbent also handles OFAC/KYC/AML queries

The Position
The objective of the job is to serve as SWIFT expert, SAP master data and Prepaid card management:

• Manage the Bank's payment systems (SWIFT and others).
• Review, Verify and Monitor the Bank vendor's payment instructions entered in SAP database
• Administer Prepaid Cards and related payments
• Manage investigations and OFAC/KYC/AML queries

Duties and Responsibilities
Under the supervision of the Division Manager of Treasury Operations, the responsibilities of the Treasury Officer includes, but are not limited to the following:

• Manage the Bank's payment systems (SWIFT and others).
• Ensure that the Bank payment systems comply with International Payment Standards.
• Conduct necessary tests to ensure database integrity during the migration of the Bank payment's systems.
• Maintain the SWIFT BIC code database and manage SWIFT Relationship Management Agreement (RMA)
• Review, Verify and Monitor the Bank vendor's payment instructions entered in SAP database
• Ensure vendors (staff and suppliers) payments instructions are correctly defined in SAP and that amendments and additions are timely reflected.
• Receive and verify in SAP, staff and suppliers payment details input by staff and received from accounting, human resources, procurement and administrative assistants in Country Offices.
• Monitor and verify that account details and banks information comply with international standards and update vendor master records in SAP.
• Update the banks master records in SAP.
• Administer Prepaid Cards and related payments
• Ensure that the prepaid cards are generated for all payments on the SAP [ERP] payment lists.
• Monitor a Web-based system to provide real time transaction report of all prepaid  card expenses.
• Provide timely customer services in delivering cards to users
• Verify the cards printed and delivered to end users to ensure conformity with SAP payment list before release to beneficiaries.
• Liaise with the Cash Management unit to ensure funds availability to replenish the card bank accounts.
• Investigate rejected payments and follow up with accounting, payroll & pension or other departments of the Bank that has requested the cards for regularization.
• Instruct and monitor the cancellation of general ledger account posting for cancelled payments.
• Conduct ongoing review of exceptions of card payments and propose solutions for improvements in efficiency and controls.
• Monitor fraud and alert management system to activate, suspend, and cancel a card
• Ensure that for each end user cards the file contains exhaustive data as regards to OFAC/KYC/AML policy.
• Manage payment investigations especially OFAC/KYC/AML queries
• Check in GTMATCH and SWIFT the OFAC/KYC/AML request received from the correspondent
• Liaise with the concerned departments (Accounting or Human resources) to resolve the investigations.
• Upon receive the requested information, prepare the response in GTMATCH and send it via SWIFT to the correspondent
• Follow up until the payment is released by the correspondent

Other assignments:

• Participate in working groups as designated by the Treasury management,
• Participate in capacity building missions with regional financial institutions for issues relating to payment administration.
• Safekeeping of Bank's cash and valuables.
• Provide input to the financial control Department for the ongoing bank account reconciliation of outstanding items related to cards
• Work with the prepaid cards service provider and the IT team for quick resolutions of any issues.
• Prepare the monthly report for the management

Selection Criteria

• Minimum of a Master's Degree or equivalent qualification in Business Administration, Finance, Banking, Accounting, Economics or similar fields
• 5 years' relevant practical working experience in payments, investigations and SWIFT messaging
• Good understanding of payment processing especially SWIFT messages
• A strong knowledge of capital market operations and instruments
• Demonstrable understanding and application of accounting principles
• Strong Numerical and Analytical skills.
• Marketing and presentation skills are needed to communicate with stakeholders
• Client orientation: Ability to ensure that the client is considered to be of primary importance in all transactions and interactions. Strive to understand, and when appropriate, anticipate client needs, and ensure that the client receives the best possible service from the Bank.
• Team work and relationship: Ability to work with others to maximize the effectiveness of the team as a whole, sharing the knowledge and workload. Develops strong working relationships with colleagues and contributes to creation of a positive team environment
• Problem solving: Ability to apply business knowledge to the resolution of problems and identify solutions to the benefit of the client (internal and external) and the organization.
• Strong ability to work under pressure
• Demonstrated knowledge and use of a treasury system ( preferably SUMMIT), Bloomberg plus  common IT skills
• Good written and verbal communication in English or French and preferably, a working knowledge of the other language.
• Competence in the use of Bank standard software (Word, Excel, Access PowerPoint and SWIFT).  Knowledge of SAP or other integrated Enterprise Resource Planning (ERP) system preferably in TR-Treasury customization. SWIFT proficient and GTMATCH reconciliation and/or any other bank reconciliation module.