Human Resource (HR) Assistant at Medecins Du Monde

Job Description
HR support:

• Receive and Track staff leave requests.
• Ensure attendance sheets are collected and submitted on weekly/monthly basis.
• Assist updating national staff HR’s administrative filling.
• Ensure that soft as well as hard record is available in official files.
• Assist employees to understand and adherence to MdM policies and procedures.

Travel Facilitation:

• HR assistant is responsible for all in country travel according to MDM polices.
• Assist expats to book their international flights when they are going on R&R.
• Coordinate with Gen Coo Assistant to track all visas expiry dates and extensions.
• Act as focal point for UNHAS booking for all mission staff and visitors.
• Responsible for tracking all incoming and visiting expats movements.
• Liaise with logistics to ensure that the guesthouse is running effectively. Arrange the guesthouse or hotel rooms to accommodation all visitors as needed.

Administration:

• Prepare and maintain various databases to support the HR activities.
• Ensure important communications are posted on the board.

Other:

• Assist in event management: Arrange meetings, seminars, or workshops.
• Realize copying and filing and scanning of administrative documents.
• Comply with MdM policies and practice with respect to code of conduct, safety and security and other relevant policies and procedures.

More Details

• Because of the emergency relief nature of MDM’s work, working hours may be irregular and employees are expected to be flexible in their approach to working hours under emergency conditions.
• He/she works under the supervision of the Human resources Coordinator.
• The employee shall respect Médecins du Monde - France’s schedule and Terms and Conditions of Engagement for National Staff and is expected to be available anytime in order to answer to an emergency situation and be flexible and available beyond normal working hours if requested.
• This job description can be modified according to changes in MDM activities or in the context. It can be amended at any time after mutual consultation, in order to fit the requirements of the programs.