Executive Assistant at Human Capital Partners (HCP)

Responsibilities

• Provide a full range of secretarial duties, confidential personal assistance to the CEO – Management and organizing of CEO’s office, meetings, time/diary management.
• Compose and prepare correspondences, reports, memorandums, agendas and minutes of meetings.
• Maintain strict confidentiality and interact professionally with all levels of management, staff and company clients.
• Maintain good filing systems for smooth data retrieving.
• Arrange meetings/conferences; prepare presentations and other related tasks and follow upon pending matters with limited supervision.
• Make travel arrangements for related local and overseas trip.
• Extend courtesies to visitors.
• Convey, coordinate, supervise, pursue and follow up on the instructions by the CEO to the respective management staff.
• Undertake other special assignments, ad-hoc functions and related duties as and when required by the CEO.
• Organizing and preparing documents, preparation of meeting and board meeting papers.

Requirements

• A first degree in any discipline from a reputable institution
• Minimum of 2 years’ experience in a similar function
• Ability to work effectively with all management levels
• Initiative and Maturity to handle a range of situations
• Meticulous and thorough nature with ability to work under tight deadlines
• Excellent written and oral communication skills
• Strategic thinker with good analytical and problem solving and skills
• Strong strategic thinking and decision-making skills