FT Administrative Assistant, (GS-4) at UNICEF

Job Number: 523065
Location: Kaduna
Work Type: Fixed Term Appointment

Job Description
How can you make a difference?

• Under the direct supervision of the Operations Officer, the Administrative Assistant performs a variety of administrative/HR duties related to the administration of the office.

Major Duties and Responsibilities

• Searches office administrative and personnel files and records relating to a variety of topics for information and references. Selects information and records in specified format for use by the Operations Officer and other staff in preparing reports, correspondence, technical papers, plans and general reference documents.
• Assists staff members and their dependents by processing requests for visas, identity cards, and other necessary administrative-related documents, in accordance with the requirements of the United Nations and Nigeria. Maintains information on staff attendance, leave etc and provides status report to the Admin/HR Assistant.
• Drafts routine correspondence, briefings, memoranda and reports which may be of confidential nature via oral instructions, previous correspondence, policy and procedure manuals or other available information sources, in accordance with standard office procedures.  Also responsible for taking minutes and/or notes at meetings as required.
• Assist with travel and hotel reservations, prepares travel authorization forms, security clearance, and assembles information pertaining to the purpose of travel.
• Classifies and codes material relating to a number of subject matter areas and maintains staff and general office files.
• Makes requisitions for stationery, distributes and maintains inventory record for the Operations unit of the field office.
• Performs other duties, as required.

Job Requirements
To qualify as an advocate for every child you will have:

Education:

• Completion of secondary education; supplemented by University Education or its equivalent in Office Administration or Secretarial studies.

Work Experience:

• A minimum of 4 years of relevant administrative or clerical work experience is required.

Language requirements:

• Fluency in oral and written English is required. Knowledge of one other UN working languages is desirable. Knowledge of local language of the duty station is an asset.

For every Child, you demonstrate:

• UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
• View our competency framework at: http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf