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  • Executive/Personal Assistant at Willers Solutions

  • Posted on: 7 June, 2019 Deadline: 15 June, 2019
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  • Willers Solutions Limited - Our client, a reputable Oil and Gas firm, is recruiting suitably qualified candidates to fill the position below:

    Executive/Personal Assistant

     

    Job Description

    • Reports to the Managing Director and often liaise with other Executive Managers.
    • Organize and prepare agendas and papers for board meetings, committees and annual general meetings (AGMs)
    • Take minutes, draft resolutions, and lodge required forms and annual returns with Companies House
    • Follow up on actions from meetings and oversee policies, making sure they are kept up to date and referred to the appropriate committee for approval
    • Maintain statutory books, including registers of members, directors and secretaries
    • Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders
    • Monitor changes in relevant legislation and the regulatory environment and take appropriate action
    • Liaise with external regulators and advisers, such as lawyers and auditors
    • Take responsibility for the health and safety of employees and manage matters related to insurance and property
    • Maintain the register of shareholders and monitor changes in share ownership of the company - in a publicly listed company
    • Manage office space and property as well as deal with personnel administration
    • Oversee public relations and aspects of financial management.

    Qualifications

    • Minimum of a B.Sc Degree or its equivalent in Business Administration, Law, Office Administration or Secretarial Studies
    • Must be a FEMALE with 3 years Experience as an Executive/Personal Assistant
    • Professional Certification is added advantage.

    Required Skills:

    • Good verbal and written communication skills
    • Interpersonal skills and the ability to work well with people at all levels
    • Attention to detail and a well-organized approach to work
    • The ability to prioritize work and to work well under pressure
    • The capability to work with numerical information, plus analytical and problem-solving skills
    • A diplomatic approach and the confidence to provide support to high-profile company staff and board members
    • Management skills and teamworking skills
    • Integrity and discretion when handling confidential information
    • A sound grasp of corporate governance issues
    • A commercial frame of mind.

    Method of Application

    Applicants should send their CV in Ms Word Format to: lizzy.bika@willerssolutions.com using “Product Sales Engineer (Valves & Actuators)" or "Product Sales Engineer (Gas Detectors & Metering/Electronics)", depending on area of interest, as the subject of the mail.

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