Executive/Personal Assistant at Willers Solutions

Job Description

• Reports to the Managing Director and often liaise with other Executive Managers.
• Organize and prepare agendas and papers for board meetings, committees and annual general meetings (AGMs)
• Take minutes, draft resolutions, and lodge required forms and annual returns with Companies House
• Follow up on actions from meetings and oversee policies, making sure they are kept up to date and referred to the appropriate committee for approval
• Maintain statutory books, including registers of members, directors and secretaries
• Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action
• Liaise with external regulators and advisers, such as lawyers and auditors
• Take responsibility for the health and safety of employees and manage matters related to insurance and property
• Maintain the register of shareholders and monitor changes in share ownership of the company - in a publicly listed company
• Manage office space and property as well as deal with personnel administration
• Oversee public relations and aspects of financial management.

Qualifications

• Minimum of a B.Sc Degree or its equivalent in Business Administration, Law, Office Administration or Secretarial Studies
• Must be a FEMALE with 3 years Experience as an Executive/Personal Assistant
• Professional Certification is added advantage.

Required Skills:

• Good verbal and written communication skills
• Interpersonal skills and the ability to work well with people at all levels
• Attention to detail and a well-organized approach to work
• The ability to prioritize work and to work well under pressure
• The capability to work with numerical information, plus analytical and problem-solving skills
• A diplomatic approach and the confidence to provide support to high-profile company staff and board members
• Management skills and teamworking skills
• Integrity and discretion when handling confidential information
• A sound grasp of corporate governance issues
• A commercial frame of mind.