Log Assistant at Solidarites International

Location: Monguno, Borno
Beginning of contract: 17/6/2019
Contract duration: 3 months (with possibility of extension)
Probation period: 1 month
Delocalized status and related benefits: Applicable

Goal/Purpose

• The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base.
• In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the logistics manager in their absence

Main Tasks
Management of supplies:

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Management of vehicle fleet:

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles
• Any other tasks entrusted by the Log Manager or Log Coordination

Management of equipment/telecommunications:

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication
• Any other tasks entrusted by the Log Manager or Log Coordination

Management and monitoring of IT equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment
• Any other tasks entrusted by the Log Manager or IT Responsible

Management of supplies:

• Supervise the maintenance and securing of warehouses
• Support the logistics officer in carrying out stock checks and physical inventories
• Any other tasks entrusted by the Log Manager or Log Coordination

Human resource management:

• Assist in the recruitment process and in evaluating the members of the logistical team
• Establish team schedules in conjunction with the logistics officer
• Ensure or assist with logistical training
• Any other tasks entrusted by the Log Manager or Log Coordination.

Requirements
Technical competences :

• Training: BSc Economic, management administration supply, social science
• Logistics related skills : good knowledge supply chain management , Store management, ICT skill.
• Microsoft Office ( Excel and Word skills).
• Management related skills.

Personal abilities:

• Professional experience: 1 years of experience in similar position (NGO/Private or Public sector)
• Languages: English, Haussa, Kanuri;
• Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of tasks.

Salary and Conditions
In accordance with SI’s Terms of Employment; for national staff in Nigeria.