Human Resources and Admin Assistant at Action Against Hunger | ACF-International

Location: Dutse, Jigawa
Job Type: Full Time
Starting Date: as soon as possible
Direct Line Manager: HR Officer

Objective 1

• Support the HR Team in staff onboarding and Administrative functions

Tasks & Responsibilities:

• New staff documentation and creating and updating old and new personnel file
• Place orders for Insurance cards and ID cards for new staff.
• Responsible for Enumerators, Seconded staff and Daily Workers documentation and hire
• Tracking and Compiling all Time Sheet as per monthly payroll list
• Maintain an updated Base staff contact list.
• Maintain a tracker for Timesheets, 10 minutes conversations and performance appraisals

Objective 2

• Support the HR team in Facility management & accommodation bookings for Guests

Tasks & Responsibilities:

• Assist in the arrangement of hotel accommodation bookings for visiting staff to the base.
• Provide monthly tracking of all hotel bookings for visitors to the Base.
• Ensure that all visitors are armed with a constant companion and contact details shared on arrival to Base.
• Responsible for Supervising the Janitor.
• Ensure sufficient supply of Tea and Hygiene items and work with HR Officer to replenish them on a quarterly basis.

Objective 3

• Support the HR team in various aspects of the training and development:

Tasks & Responsibilities:

• Schedule staff into training
• Track and maintain participants’ records for training and Performance Appraisals.
• Coordinate arrangements for training and Performance Appraisals. Encourage submission to HR by line managers, quality control documentation.
• Provide advice on staff on talent management and performance management issues in liaison with the HR Officer and Field Manager

Objective 4

• Additional Responsibilities

Tasks & Responsibilities:

• This job description is not intended to be all inclusive and the employee is expected to perform other related tasks as required and assigned.
• The HR and Administration Assistant must be flexible and adaptable with regards to the implementation of the daily work/activities.
• The HR and Administration Assistant is expected to conduct all duties in a professional manner following Action Against Hunger Nigeria mission staff regulations and charter.

Internal & External Relationship
Internal:

• HR Officer: Line management, exchange of information, reporting, collaboration, coordination
• Field Manager: advisory role, exchange of information, reporting, collaboration, coordination
• Logistics and Finance Departments: collaboration, coordination, and exchange of information
• Abuja HR team: collaboration, coordination, and exchange of information
• Program teams: support

External:

• Visitors: reception, exchange of information.

Qualifications

• Bachelor's Degree in HR, Business Administration or related field of study from a recognized institution, or equivalent work experience.

Skills & Experience
Essential:

• Strong office administration experience or front office experience in a busy environment.
• Minimum of one year working experience in a similar role.
• Strong verbal and written communication skills.
• Excellent attention to detail, multitasking and organization skills.
• Self-motivated, ability to work independently, responsible and accountable.
• Approachable, diplomatic, strong interpersonal and team working skills within a multicultural setting.
• Excellent computer skills in Word, Excel, PowerPoint and Outlook.

Preferred:

• Strong Commitment to humanitarian work.