Registrar, Judicial Process & Case Management at Economic Community of West African States (ECOWAS)

Job ref.: ECW/HR/25041919
Location: Abuja
Grade: P5
Status:Permanent
Division: Judicial Process & Case Management
Directorate: Registry
Line Supervisor: Deputy Chief Registrar
Institution: ECOWAS Court of Justice

Description
Supervising:

• Assistant Registrar,
• Bailiff,
• Docket Clerk,
• Court Clerk,
• Document Control,
• Courtroom Technician, and
• Reproduction Clerk.

Role Overview

• Head of the Judicial Process & Case Management Division and responsible for the supervision, monitoring and coordination of the activities of the Division and for ensuring efficient Case Management.

Role and Responsibilities

• Registrar coordinates the activities of sections and units in the Division under the authority of the Deputy Chief Registrar;
• He carries out case management functions under the direct supervision of the Deputy Chief Registrar;
• Responsible for drawing up the General cause list in accordance with the instructions of the Judges, Chief Registrar and Deputy Chief Registrar;
• Supervises the verification of new application, receipt, processing, transmission and service of all Applications lodged in the Registry;
• Supervises the service of all Court processes to Judges, Parties, Counsel, Translators, and Research Division and ensures the translation of Court processes;
• Prepares for Court hearings in accordance with the Rules, Protocol, Practice direction and instructions to the Chief Registrar under the supervision of Deputy Chief Registrar;
• Record a summary of the proceedings in the Record Book during Court session and prepare the Minutes of the Proceedings;
• Attends and may represent the Chief Registrar at Court hearings;
• Assist the Chief Registrar and his Deputy in the discharge of their functions;
• Performs any other related tasks as may be assigned by the Judge Rapporteur, Chief Registrar or Deputy Chief Registrar.

Academic Qualifications and Experience

• Master’s degree in Law from a recognized university;
• 10 years of progressively responsible experience in administrative law or related areas including 2 years relevant international work and 2 years at a supervisory level;
• Knowledge of ECOWAS regulations and rules, policies, procedures and operations;
• Demonstrated professional competence and mastery of administrative law and judicial procedures and ability to review and edit the work of others and manage the functioning of an office and its staff members;
• Strong analytical skills and ability to conduct comprehensive legal research on a range of issues including those of a unique or complex nature.

Age Limit:

• Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS Key Competencies

• Ability to lead in assigned programs and projects by providing the necessary managerial and operational expertise required for the fulfillment of the organization’s mandate;
• Ability to lead by example and organize teamwork to encourage cooperation to achieve targeted results, champion and build momentum for change and to bring about employee engagement; develops and implements internal controls for pilot program to manage potential barriers to implementation;
• Ability to respect chain of command in an appropriate manner;
• Excellent self-management skills, demonstrating ethics and integrity, confidentiality and displaying due regards for internal controls of rules, delegations and transparency;
• Ability to research benchmarks and trends to bring about the best recommendations for the development and improvement of programs/projects that will best serve the community/organization;  
• Well-developed networking and interpersonal skills to seek feedback, information and data from a network of professionals from multiple countries/sectors/organizations and to identify and prioritize the most critical community requirements; 
• Ability to manage and co-ordinate client management initiatives and make recommendations;
• Ability to develop and implement best practices in client services;
• Ability to develop and implement stakeholder management plans, programs and initiatives to obtain buy-in on new initiatives, to better understand dissenting views, to obtain resources and to increase perceptions of success;
• Diplomacy, tact and respect of other people from varied backgrounds, understanding diverse cultural views especially within west Africa with the ability to convert diversity into opportunities to improve the court functioning;
• Ability to create a diverse and inclusive interactive environment that benefits from diverse strengths bringing together innovative practices;
• Ability to remain objective in managing conflict regardless of cultural differences /positions, gender differences, and encourage other staff to overcome cultural and gender bias and  differences;
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
• Ability to serve the interest of culturally diverse multinational teams/organizations/communities and persons with disability without prejudice and bias;
• Understanding of the ECOWAS organizational structure, associated dynamics and expectations as required to collaborate, participate, contribute and lead effectively;
• Knowledge of the ECOWAS COURT mandate, strategic plan/priorities as the judicial institution of the community;
• Knowledge of ECOWAS best practices, program management approaches and research techniques to lead and/or contribute to the initiatives;
• Knowledge of the ECOWAS rules and procedures  in order to appropriately interpret and apply directive text, provide technical advice, coach others and assess performance;
• Knowledge of the ECOWAS COURT OF JUSTICE rules, procedures and practices and its coming challenges;
• Ability to analyze a situation by way of indicators for success, in making  decisions;
• Ability to pull together information from different sources to identify the cause of problems, consequences of alternative causes of action, potential obstacles and ways to avoid the problem in the future;
• Ability to break down very complex situations/information into simple terms  to explain recommendations and conclusions aimed at solving problems or improving operations/programs/projects;
• Ability to develop new insights into situations, apply innovative solutions to problems and to design new methods of addressing issues or disconnects where established methods and procedures are inapplicable or no longer effective;
• Ability to communicate with impact, clearly and concisely in a succinct and organized manner conveying credibility & confidence when making presentations, setting expectations and explaining complex issues;
• Ability to listen intently and correctly interpret messages from others and respond appropriately; 
• Accomplished technical writing and editing skills;
• Exhibit active listening skills to encourage stronger communication amongst  team members, to show care and make them feel valued and to  drive employee engagement in all institutions and agencies;
• Ability to give constructive feedback, provide recognition, address shortcomings and motivate direct reports to work at peak performance;
• Proficiency in  information communication technologies(ICT);
• Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage;
• Organizational and project/program management skills with significant experience identifying timelines, with result based management approach; 
• Ability to set effective goals and targets for self, others, and the work unit and adjusting work or project priorities in response to changing circumstances;  
• Ability to use participatory approach in project planning;
• Ability to implement rigorous monitoring and evaluation practices and to set in place regular reporting schedules relevant to key outputs;   
• Ability to plan, organize, control resources, and to comply with  policies, procedures and protocols to achieve specific goals.

Annual Salary
UA 66,123.98  (USD 104,330.42)