Admin Officer at HIFASS

Report to: Finance & Admin Manager
Job Type: Full Time
Slot: 3 Openings

Position Summary/Responsibilities

• The Admin Officer supports the Finance and Admin manager in day to day administration of the organization.
• Subject to periodical review by lhe Director of Finance and Admin, the Admin Officer is saddled with the following responsibility:
  • Facilitates the smooth operation of the organization’s facilities, assets, inventory, and fleet management.
  • Manage the filing system and safety of organization’s documents
  • Develop daily maintenance checklist for the project vehicles and ensure that all request for Vehicles servicing are promptly attended to.
  • Work with drivers to ensure regular maintenance of all vehicles and ensure that vehicle logbook are up to date
  • Oversee the duties of the security personnel and Janitors
  • Ensure daily log in of Generator’s diesel consumption and report on utilization
  • Oversee the functionality of all office supplies and equipment by drawing up a maintenance schedule of the office premises, Equipment as well as inventory.
  • Coordinate the submission and collation of staff monthly time sheet and forward same to Finance department at the appropriate time.
  • Assist the Finance and Admin Manager in Collecting, collating and Analyze quotations for the purpose of procurement and arrange for procurement Team’s meeting
  • Perform all other duties as directed by the Finance and Admin Manager

Minimum Requirements

• A Degree in Business Administration or related field.
• At least (5) years working experience in similar position.
• Knowledge of inventory and Asset management
• Knowledge of the operation of office equipment and personal computers.
• Knowledge of standard formats for letters, memos and reports.
• Ability to use basic word processing, spreadsheet and database applications
• Other additional educational qualification will be an advantage.