Office Manager - NCA Joint Border Task Force Project at British High Commission

Ref Id: 09/19 LOS
Location: Lagos
Grade: B3 (L)
Start Date: 1st May 2019
Duration of Post: 10 months
Type of Position: Fixed Term
Type of Post: British Deputy High Commission
Job Subcategory: NCA (National Crime Agency)
Job Category: Other British Government Departments (Partners across Government, including UK Visas)

Main Purpose of Job

• The main purpose of this job is to act as Office Manager, providing administrative support to the National Crime Agency (NCA)-led Joint Border Task Force project team, based in the British Deputy High Commission in Lagos. This is a multi-agency team consisting of UK-based officers and staff from NCA, Home Office and Crown Prosecution Service and locally-engaged support staff.
• The job holder will need to demonstrate a high level of integrity and discretion. All candidates should be aware that the appointment is subject to security checks and clearance prior to taking up the post. Candidates should be UK passport holders with a recent 5 year verifiable footprint within the UK.

Key Responsibilities

• Reporting to the Project Lead, maintain and update accurate financial records in support of the management of an annual budget in excess of £2 million;
• Provide administrative support to the JBTF Project Lead and wider project team;
• Complete other corporate records in a timely and accurate manner;
• Manage local engaged staff – A2(L) Project Support Assistant.

Duties and Responsibilities

• Develop a thorough understanding of FCO and NCA financial management and procurement processes;
• Maintain and update accurate financial records in support of FCO and NCA budget management and procurement processes;
• Co-ordinate and deliver effective administrative support to the JBTF Project Team. This may include booking flights and accommodation and providing logistical support to training events, workshops and conferences;
• Maintain and update the JBTF Asset Register, including the supervising the management of the vehicle fleet;
• Timely completion of own performance records as well as of those managed;
• Performing ad hoc duties identified and commensurate with the role.

Job Requirements
Essential Qualifications, Skills and Experience:

• Good oral and written communication skills
• Good working knowledge of MS Outlook, Word and Excel
• Excellent organisational skills and ability to work under pressure and prioritise workload effectively
• Ability to work effectively within a team
• UK passport holder

Desirable Qualifications, Skills and Experience:

• Understanding of basic procurement and financial processes
• Experience and /or qualification in Project Management (Prince2)
• Experience in financial record keeping

Required Competencies:

• Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

Remuneration
Starting monthly salary: N610,536

Other Benefits and Conditions of Employment 
Learning and development opportunities (and any specific training courses to be completed):

• Project Management (Prince2);
• Human resource management training;
• Advanced MS Office training (if required)
• Develop knowledge of NCA core business areas, policies and procedures

Working patterns:

• If the job is suitable for flexible working patterns, please provide details: 
• The role will be office-based due to the requirement to access IT systems. Some flexibility in working hours will be considered but will largely be restricted to core business hours due to access issues.
• Job sharing could be considered if two suitable candidates were identified.