Personal Assistant to the Vice Chairman at Westfield Consulting

Job Field: Administration
Level: Senior Level

Job Description

• Below is a brief description of the duties, however, this Job Description is by no means exhaustive as the PA may be required to perform additional duties from time to time.
• Manage the Vice Chairman’s (VC) Diary
• Supervise the Ladies-in-waiting to the VC.
• Ensure thorough editing of the VC’s Manuscripts on any writing in progress.
• Take dictation and type, including other office duties.
• Handle the VC’s flight itineraries, visa processing, passport renewals, protocols, etc.
• Travel with the VC at short notice if and when necessary.
• Represent the VC at functions or meetings as may be needed from time to time.
• Handle the VC‘s correspondences, emails, letters and other related correspondences.
• Liaise with members of the VC’s Non-Governmental Foundation, Church Ministry and other subsidiary companies when required.
• Liaise with sub-contractors of different projects on behalf of the VC.
• Liaise with the Executive Directors as may be required.
• Work with other members of staff on different projects as may be required.
• Handle all matters related to the Foundation – Trustees, Staff and beneficiaries.
• Handle all matters related to the ministries. These include but are not limited to:
• Organize and prepare for monthly Prayer Retreats of the Church Ministry.
• Organize and prepare for the weekly fellowship meetings.
• Monitor and oversee all public relations and image-building affairs of the company, its subsidiaries, Foundations and management.
• Organizing and monitoring a wide network distribution and sale of all management’s publications.
• Ensure thorough editing of management’s manuscripts on any writing projects in progress.
• Represent and/or accompany management at functions or meetings as may be required.
• Ensure regular stock taking and proper documentation of all Management’s items in storage.
• Generally, relieve the VC of work load and running errands as may be required from time to time.

Requirements

• Candidate must possess minimum of a B.Sc Degree in related disciplines;
• Must have minimum of 5 years' experience in offering executive support as a PA or EA
• Must be adept in the use of Microsoft Office Suite;
• Must have verbal and written articulacy, professional discretion, efficiency, well-developed time management and strong organizational skills

Salary
N500,000 - 700,000 P/m.