Project Administrator at INTERSOS

Job Code: SR-49-982
Location: Maiduguri, with frequent missions in the field ( Ngala, Bama, Dikwa and Magumeri (LGA), Borno
Contract Duration: 2 months
Starting Date: 12/04/2019
Reporting to: Country Finance Coordinator
Supervision of: Direct supervision of 5 staff (nationals)

General purpose of the position

• The Project Administrator is responsible for the proper technical performance of all accounting-financial activities of its projects. In this context, he/she ensures the correct and effective management of financial resources, in accordance with the Organization procedures, the donors procedures and the Country Finance Coordinator’s directions.

Main responsibilities and tasks
Responsible for the proper accounting and administration of Projects funds, under the supervision of the Country Finance Coordinator and the Head of Mission. Specifically:

Finance control:

• To assume responsibility for cash account administration, ensuring conformity to existing procedures;
• Update the economic and financial status of the Projects, in terms of expenses, appropriations, available cash and liquidity; verify the expenditures are incurred in line with the set work plan and budget forecast,

Budget control:

• To regularly check, in collaboration with the Project Manager and the Country Finance Coordinator, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
• To ensure project expenses are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors rules and regulations,

Financial reporting:

• Supervise, in collaboration with the Country Finance Coordinator, the other members of the consortium and guarantee that they submit financial report according to guidelines and timeframe set for in bilateral Memorandum of Understandings (MoUs);
• Revise report received from consortium members and compile them in a consolidated monthly financial report to share with the Country Administrator for verification;
• To ensures the correct filing of all projects’ data;
• To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures;

Local staff management:

• To manage the local personnel of the Echo Projects funded by Coopita and Echo,
• To supervise and monitor staff contracts preparation for the Projects,
• To supervise and monitor, in collaboration with the Country Finance Coordinator, the preparation of payslips and monthly salaries payment for the Project staff,

Asset management and logistics:

• To update inventory records pertaining to INTERSOS and Projects assets,
• To verify the correct application of the organization’s or donor's procedures in relation to purchases and goods management;

Other tasks as assigned by the Supervisor.

Education

• Advanced university degree from a recognized academic institution in one or more of the following areas is preferred: Finance Management, Business Administration, Management, International Economics, International Development, Contract/Commercial Law.

Professional experience:

• Minimum of 1.5 years of relevant work experience at national and international level working as admin-finance officer, also in humanitarian field locations
• Previous experience in Nigeria and/or Western and Central Africa is an asset

Professional requirements:

• Fair knowledge of the international donors - mainly OFDA systems
• Attention to details and ability to take initiative and work autonomously
• Strong organizational and problem-solving skills with analytic approach
• Excellent communication skills
• Strong knowledge in computer (MS Office package, internet, e-mail, etc.)
• Ability to work in austere and hostile environments
• Strong Leadership and inter personal skills
• Demonstrated organizational skills in highly complex emergency operations
• Knowledge of communication strategies and techniques
• Must be able to work independently while being a strong team player

Languages:

• Proficiency in English (conversation, reading and writing) required

Personal requirements:

• Willingness to accept basic living standard and frequent field missions
• Ability to deal with stress and demanding working environment
• Readiness to commit and adhere to the values, mission and vision of INTERSOS