Programme Associate (MLAILPKC) at UNDP

Job ID: 22368
Location: Abuja
Grade: SB3
Vacancy Type: Service Contract (SC)
Contract Duration: 1 year with possibility of extension
Practice Area - Job Family: Peace Building - Governance, Peace, and Security

Background

• The United Nations Development Programme (UNDP) Nigeria secured a one-year Japanese funding to implement Institutional and Human Capacity Strengthening Support for the Martin Luther Agwai International Leadership and Peacekeeping Centre (MLAILPKC), Kaduna
• Under the overall guidance of the Team Leader, Governance, Peace and Security and the direct supervision of the Conflict Prevention and Peacebuilding Project, the incumbent supports effective implementation and delivery of the project and the CO programme on governance, peace and security in all aspects in accordance and in consistent with UNDP regulations and rules as articulated in the POPP and other related policies and guidelines.

Duties and Responsibilities

• Supports to formulation of programme strategies and implementation of the Country Programmes and Projects
• Provides support to the management of Japan-funded project and the other CO governance, peace and security programme.
• Provides substantive and administrative support to the Governance, Peace and Security Unit’s programmes/projects.
• Provides support to resource mobilization efforts of the CO and prepares required donor reports (narrative and financial).
• Provides support to the CO knowledge management and best practice.

Provides effective support to the management of Japan-funded project with effective support to the other CO programmes/projects focusing on the achievement of the following results:

• Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
• Support of financial process of payment to vendors for the projects
• Provision of guidance and communication to the executing agencies on routine implementation of projects.
• Presentation of information for audit of NEX projects, supports implementation of audit recommendations.

Provides substantive and administrative support to the Governance, Peace and Security Unit’s programmes/projects focusing on the achievement of the   following results:

• Preparation of concept notes, Terms of Refence, draft project briefs/reports.
• Contribution to projects’ formulation and projects’ budgets/finance.
• Provision of support to project implementation, monitoring and reporting.
• Revision of NIM/DIM projects Financial Reports; preparation of non-PO vouchers for development projects.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ATLAS.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Creation of requisitions in Atlas for development projects and register of goods receipt in ATLAS.
• Creation of requisitions, POs and vouchers in ATLAS.

Provides support to resource mobilization efforts of the CO and prepares donor reports (narrative and financial) focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile and preparation of brief reports on interest and funding possibility.
• Tracks and reports on mobilized resources.
• Review of contributions’ agreements, management of contributions in ATLAS and generation of donor reports in ATLAS.

Provides support to the CO knowledge management and best practice focusing on achievement of the following results:

• Provides support to the CO knowledge management and best practice
• Supports organization of trainings for the operations/projects staff in the CO.
• Supports organization of training workshops for implementation partners and project beneficiaries.
• Prepares synthesis of lessons learnt and best practices on programmes/projects.
• Makes sound contributions to knowledge networks and communities of practice.

Competencies

Functional Competencies
Advocacy/Advancing A Policy-Oriented Agenda:

• Level 1.1: Support the preparation of information for advocacy
• Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management:

• Level 1.1: Contributing to results through provision of information
• Provides information and documentation on specific stages of projects/programme implementation
• Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships:

• Level 1.1: Maintaining information and databases
• Analyzes general information and selects materials in support of partnership building initiatives
• Maintains databases of donor information
• Tracks and reports on mobilized resources

Innovation and Marketing New Approaches:

• Level 1.1: Implementing processes and uses products
• Documents and tracks innovative strategies/best practices/new approaches
• Responds positively to new approaches

Resource Mobilization:

• Level 1.1: Providing information for resource mobilization strategies
• Maintains information/databases on potential and actual donors
• Maintains database of project files
• Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing:

• Level 1.1: Basic research and analysis
• Researches best practices and possess new, more effective ways of doing things

Job Knowledge/Technical Expertise

• Level 1.1: Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals:

• Level 1.1: Research and analysis
• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation:

• Level 1.1: Maintains effective client relationships
• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client needs promptly

Core Competencies:

• Demonstrating/safeguarding ethics and integrity 
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Education & Work Experience

• C-HS Graduate or equivalent - 5 year(s) experience; G-Bachelor's Level Degree - 2 year(s) experience

Languages Required:

• Desired: English (Fluency in English)

Required Skills and Experience:

• Experience in managing DATABASE.
• Prince2 PMP achieved will be desired.
• 5 years of development work and progressively responsible for substantive, administrative or programme management support at the national or international level is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.