Human Resources Assistant at Save The Children

Job ID: 190000S7
Location: Abuja
Employee Status: Fixed Term
 
Role Purpose

• Save the Children is seeking a Human Resources Assistant to provide administrative support and assistance for the development and management of Human Resources functions, for the development and maintenance of policies & procedures and for the promotion of its Child Safe Guarding Policy.

Key Areas of Accountability
The scope of this role will include:

• Support with the reconciliation and processing of payments to Health Maintenance Organization (HMO) and Group Life Insurance vendors.
• Responsible for maintaining digital records of staff data on Save the Children’s HR Information Systems.
• Support in transiting information on hard copies of all HR related documents to the Oracle GHRIS system
• Manage the collation of induction materials in readiness for Global Induction sessions.
• Coordinate communication with candidates for interviews and provide detailed information on the location, job descriptions, and methodology.
• Participate in the preparation for induction for new staff on the global and national policy guidelines and procedures.
• Provide administrative support to supervisors to arrange training opportunities for staff.
• Assist the HR unit in maintaining leave-tracking sheet and performance review schedule.
• Organize central HR files.  Ensure documents are stored in an easy to access and understandable system.  Update and circulate the filing list regularly to HR team members.
• Process payments for HR-related expenses and keep records accessible for audit checks.
• Process documentation and prepare reports relating to staff activities (staffing, recruitment, training, grievances, performance evaluations etc).
• Coordinate HR projects (meetings, training, surveys etc) and take minutes of team meetings.
• Coordinate, track and provide feedback on requests from field HR teams to the country office.

Required Qualification

• Level of Education - Bachelor’s Degree
• At least two years of experience in a Human Resources role.
• Specified Study Area - Human Resources/Administration/Social Sciences or prior experience in Human Resources
• Language Requirements - English - Excellent
• Excellent computer skills, knowledge of Human Resources Information Systems (HRIS), Excel and demonstrated skills in database management and record keeping.
• Superior personal and ethical standards.
• Ability to build rapport quickly with customers utilizing excellent customer service skills.