Personal Assistant at Pruvia Integrated Limited

Description:

JOB BRIEF

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

RESPONSIBILITIES

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system

SKILLS AND REQUIREMENTS

• Discretion and trustworthiness;  you will often be part of confidential information
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• A knowledge of standard software packages and the ability to learn company-specific software if required.
• Proven work experience as a personal assistant
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• OND applicants required
• Minimum of 0-2 years work experience required
• Applicants must be within the age range of 23-28 years old
• Female applicants only
• Applicants must resides in Lagos Mainland