Executive Assistant at First Excelsia

Responsibilities:

• Act as the point of contact between the Director, other executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Screen and direct mails, phone calls and correspondences
• Handle requests and queries appropriately
• Manage calendars and schedule meetings & appointments
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly & quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Organize and maintain the office filing system

Person Specification:

• First Degree from a reputable higher institution of learning
• Proven work experience as a Personal Assistant, Executive Assistant or related role in a service-oriented environment.
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Verifiable experience in maintaining discretion and confidentiality