Senior Administrative/Finance Assistant at United Nations High Commissioner for Refugees (UNHCR)

Position number: 10030852
Grade: G5
Contract Type: Fixed Term Appointment
Duration of Contract: One Year (with possible renewal)
Duty Stations: Calabar
Supervisor: Head of Field Office
Proposed Starting: As soon as possible


CORE DUTIES AND RESPONSIBILITIES

• The senior Admin/Finance Assistant provides clerical assistance to the immediate supervisor and/or Head of the Office to ensure that routine services and activities within the admin/finance
• domain are properly implemented. Subject to the nature of the task/assignment in hand, he/she will receive regular guidance from his/her supervisor. As per specific instructions, the incumbent
• may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The nature of certain personnel/administrative tasks requires
• discretion and confidentiality as per UNHCR standards and practices. The incumbent’s workload and the assignments will remain under constant scrutiny and direction of the supervisor.
• Under the direct supervision of the Head of the Office the incumbent shall carry out the responsibilities below:
• Processes entitlements, issues of contracts and maintains various personnel records and files;
• Assists in the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews;
• Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-mentioned; Processing requests for visas, identity cards, driving
• licences and other personnel-related documents; Prepare travel authorization and assist in the submission of travel claims;
• Attends meetings on day-to-day administrative matters; administers the movement of local staff members, their attendance, leave plan, overtime, etc. Assists in the preparation
• of inventory records of non-expendable equipment for submission to HQs and takes care of stationary order;
• Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
• Assists in preparing financial vouchers and monthly accounts;
• Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data;
• Assists in preparing administrative budget submission for entire year; maintains liaison with officials of local bank to obtain day-to-day information in exchange and interest
• rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
• Performs other duties as required.

ESSENTIAL MINIMUM QUALIFICATIONS

• Completion of Secondary Education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human
• Resources or other related field.
• Minimum 5 years of job experience relevant to the function;
• Computer skills (MS office and People Soft applications).
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).
• In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Knowledge in UNHCR Admin and financial rules, procedures and processes;
• Knowledge and working experience of MSRP (Peoplesoft);
• Completion of UNHCR learning programmes or specific training relevant to functions of the position.
• Knowledge of another relevant UN or local languages.

HOW TO APPLY:
Please be informed that this is a two-step application method for quality assurance reasons.
1. Apply Online:
Interested candidates should apply by clicking HERE to create a profile before applying through the following link:
Senior Admin/Finance Assistant – G5 – Calabar (best viewed on Google Chrome)

2. Email Your Application:
a. Kindly prepare an application/letter of motivation, resume as well as fully completed and signed UNHCR Personal History Form (P11)
b. Submit the application, resume and Personal history form (P11) via email to niglahr@unhcr.org quoting in the subject line the vacancy number and title of the position (VERY IMPORTANT).

The UNHCR personal History form can be downloaded from www.unhcr.org/recruit/p11new.doc.
Kindly make sure you use the UNHCR personal History form.
Kindly note that a written test will be conducted for this position which will be followed by a
competency based interview.
THERE IS NO NEED TO SEND OTHER CERTIFICATES WITH THE APPLICATION AT THIS STAGE.

Incomplete applications will not be reviewed.
Kindly note that only short-listed applicants will be contacted.
Applications from female candidates are strongly encouraged.