Admin/Finance Associate (Ogoja) at United Nations High Commissioner for Refugees (UNHCR)

Position number: 10028719
Grade: G6
Contract Type: Fixed Term Appointment
Duration of Contract: One Year (with possible renewal)
Duty Stations: Ogoja
Supervisor: Admin/Finance Officer
Proposed Starting: As soon as possible

CORE DUTIES AND RESPONSIBILITIES
The incumbent is normally supervised by the Admin/Finance Officer who defines general work objectives and provides necessary advice and guidance. The Admin/Finance Associate may
supervise some support staff in Ogoja Sub-Office. The incumbent keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty
stations and/or Headquarters; with local suppliers, banks and financial institutes on subject matters which may be of importance to the Organization.

Under the direct supervision of the Admin/Finance Officer the incumbent will have the following
responsibilities:

• Performs personnel administration tasks including interpretation and processing entitlements, issuance of contracts and maintenance of various personnel records and
• files;
• Assists in conducting preliminary interviews of candidates, administering typing exams and recruitment of GL staff;
• Conducts surveys of local cost of living, DSA rate and servicing staff, housing rental and collects information on the above-mentioned.
• Prepares travel authorization, ID cards and other personnel related documents for staff;
• Record vouchers in MSRP Finance and Supply Chain application, prepares monthly replenishments, maintains Petty Cash, enters Requisitions and Purchase Orders. Prepares
• monthly reports on accounts for submission, as needed. If required, assists in preparation of ABOD and submission along with Country Operation Plan;
• Prepares, updates, maintains inventory records of non-expendable equipment for submission to the main office. Orders and controls stationary supplies;
• Attends meetings and participates in discussions of new or revised procedures and practices on administration and finance matters; interprets and assesses the impact of
• changes and makes recommendations for follow-up action;
• Performs other duties as required.

ESSENTIAL MINIMUM QUALIFICATIONS

• Completion of secondary education with post-secondary certificate/training in Business Administration, Finance, Office Management, Human Resources or other related fields;
• Minimum 6 years of previous job experience relevant to the function;
• Computer skills (MS office and People soft applications);
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Knowledge of UNHCR administrative and financial rules and procedures.
• Knowledge and working experience of MSRP Finance and EPM Budget applications.
• Completion of UNHCR learning programmes or specific training relevant to functions of the position.
• Knowledge of another relevant UN or local languages.

HOW TO APPLY:
Please be informed that this is a two-step application method for quality assurance reasons.
1. Apply Online:
Interested candidates should apply by clicking HERE to create a profile before applying through the following link:
Admin/Finance Associate – G6 – Ogoja (best viewed on Google Chrome)

2. Email Your Application:
a. Kindly prepare an application/letter of motivation, resume as well as fully completed and signed UNHCR Personal History Form (P11)
b. Submit the application, resume and Personal history form (P11) via email to niglahr@unhcr.org quoting in the subject line the vacancy number and title of the position (VERY IMPORTANT).

The UNHCR personal History form can be downloaded from www.unhcr.org/recruit/p11new.doc.
Kindly make sure you use the UNHCR personal History form.
Kindly note that a written test will be conducted for this position which will be followed by a
competency based interview.
THERE IS NO NEED TO SEND OTHER CERTIFICATES WITH THE APPLICATION AT THIS STAGE.

Incomplete applications will not be reviewed.
Kindly note that only short-listed applicants will be contacted.
Applications from female candidates are strongly encouraged.