Admin Assistant at Ibadan Electricity Distribution Company (IBEDC) Plc

Job Description

• To professionally and courteously receive and attend to all internal and external stakeholders (employees, clients, visitors, etc.) in line with IBEDC’s business objectives and core values.

Responsibilities

• Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival
• Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.
• Maintains a safe and clean reception area by complying with procedures, rules, and regulations
• Coordinates meeting logistics such as booking rooms and conference facilities, preparing and distributing papers and documents, taking minutes, etc.
• Set ups and maintains paper and electronic filing systems for records, correspondence, and other material- organises and stores paperwork, documents and computer-based information as required
• Maintains scheduling and event calendars - manages diaries and schedules/confirms appointments for clients, customers, or supervisors.

Qualifications and Requirements
Educational Qualification:

• A Bachelor's degree in Administration or any related fields

Professional Qualification:

• A certification in Administrative duties such as CAP (Certified Administrative Personnel) is required

Desired Experience:

• At least 2+ years working experience in an administrative/clerical capacity.

Competence Requirements:

• Excellent communication skills
• Advanced knowledge of telephone etiquette
• Proficiency in MS Office Applications
• Good knowledge of administrative and clerical procedures
• Proficient in spelling, punctuation, grammar and other English language skills
• Proven experience of producing correspondence and other official documents
• Proven experience in information and communications management.