Procurement Specialist I at Management Sciences For Health - MSH

Job ID: 13-10453
Location: Nigeria-Abuja
Group/Office: TEG (Technical Excellence Group)
Dept/Unit: FAOBOP - FAO Business Operations
Project/Program: A512 - Nigeria CaTSS
Grade: G
Reports To: Director Finance & Operations

Overview

• The role of the Procurement Specialist is to procure goods and services in compliance with MSH procurements policies and procedures.
• S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations.  
• Once the purchase order has been completed, the Procurement Specialist will follow up to assure delivery.
• She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.

Specific Responsibilities

• Facilitate the preparation of procurement plan
• Receives approved Purchase Requisitions (PR) for procurement of goods and services
• Tracks all PRs, for both local purchases and those requested through Cambridge
• Determines price reasonableness
• Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
• Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
• Handles field office purchases when required;
• Ensures that purchases are made in the best interests of the donor and MSH;
• Assures delivery or pickup of PO for collection of goods;
• Prepares weekly procurement status report and submits to the supervisor;
• Regularly updates the supervisor of all partial collection of the procured goods;
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
• Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
• Also performs other duties as requested by the immediate supervisor.
• Inform supervisor immediately if asked to compromise integrity by any vendor or other.

Qualifications and Experience

• University Degree in Logistics, Supply Chain Management or Business. Master’s degree in a relevant discipline is an advantage.
• Minimum of three years’ in purchasing and supply management experience
• Experience in a USG or donor funded project or NGO preferred
• Strong numeric skills and attention to detail and quality Ability to work in a team-oriented environment while maintaining an individual workload
• Logical and flexible approach to solving problems, especially when working under pressure
• Monitoring/assessing performance to make improvements or take corrective action
• Ability to work under pressure
• Planning and scheduling skills
• Good organizational skills
• Good communication and interpersonal skills
• Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
• Demonstrated intermediate computer skills in Microsoft Office Suite applications.