Facility Officer at Alan & Grant

Job Summary

• The Facility Officer is responsible for assuring successful operation and function of building and work equipment in support of its mission.
• The position is responsible for completing and/or overseeing maintenance of all systems for plumbing, electrical, heating ventilation air conditioning, security, telecommunications, sound, lighting, fire safety, digital recording and every work-related equipment.

Duties And Responsibilities

• Maintains a data base and records of materials (spare parts, e.tc.) on-premises in the store.
• Compute figures from records, such as delivery records, purchase invoices to obtain current inventory
• Inspect and vet received materials and supplies for quality and quantity against invoices and requisitions
• Ensure adequate filing of receipt of all items that have been ordered and purchased by the company in conjunction with the Auditor.
• Prepares reports, such as inventory balance, price lists, and shortages.
• Prepares list of depleted items (working with cleaners and drivers) and makes recommendation for purchase
• Assists  the HR/admin with the supervision and organization of  other office activities (cleaning, renovations, event planning etc.)
• Ensure that all the necessary amenities are functioning at optimal capacity as well as monitoring the switching on and off of all equipment including generators after work hours.
• Create and keep records of servicing of all equipment including machines
• Ensure that there are at least 2 quotes from vendor/suppliers or artisans.
• Create a prompt and effective system for repairs and replacement processes
• Accessibility round the clock and constantly monitoring
• Liase with our service providers (internet)
• Carry out periodic fumigation of the work premises
• Carry out a facility condition assessment of the company buildings to evaluate the level of differed maintenance
• Routine check on the air compressor and electric motor working with workshop machines and pressing irons for Organizations operations
• Work with the Head, HR & Admin to conduct regular assessment of facilities in all locations to determine items that are due for replacement of repairs and initiate appropriate action
• Ensure that company facilities meet environmental, health and security standards and comply with government regulations
• Ensure proper handover of new facilities by the vendors are supported by appropriate documentation such as operation and maintenance documentation, manual, drawings and wiring/cabling schedules, floor plans, furniture layout etc.

Requirements

• Technical and Engineering skill to understand how buildings and equipment works
• Interpersonal and communication skill
• Planning and project management skill
• Financial planning and negotiating skill
• Degree in Business  Administration from a reputable University
• At least 1-2 years post NYSC experience in the same role.