Logistics Assistant - Support at Action Against Hunger | ACF-International

Location:  Monguno, Borno
Starting date: as soon as possible
Direct Line Manager: Base Logistics Officer
Job Type: Full Time

Objective 1

• Support the Base Logistician in management of the logistics supply chain.

Tasks & Responsibilities:

• Assist Base Logistician in follow-up and support of the receipt, storage, accounting and reporting of all items received, dispatched and stored in the warehouse(s) in collaboration with the store keeper
• Assist in operational management of base procurement
• Archiving of PDs and other logistics documents
• Assist the storekeeper, prepare and supervise loading, offloading and ensure all documents are duly filled and signed
• Ensure collection of quotations and best available prices and quality of the items
• Assist in managing the warehouse
• Ensure all paperwork related to warehousing and stock management is in order
• Participate in procurement process of requested items with validation from Base Logistician

Objective 2

• Support Base Logistician in management of equipment and communication means

Tasks & Responsibilities:

• Ensure supervision of the installation, maintenance and repair of equipment
• Update the list of equipment on monthly basis and assume a physical check each six months
• Monitoring of generator log sheet
• Follow-up of refuelling of the generators
• Ensure maintenance of vehicles and generators
• Provide incident report to Log Base

Objective 3

• Fleet management

Tasks & Responsibilities:

• Assist in making the drivers’ schedule
• Draw up the weekly fleet planning
• Manage the lead driver (if existing) and supervise drivers
• Monitor the service requirements of the fleet
• Help in arranging the transportation of goods from the capital office to the field bases

Objective 4

• Security

Tasks & Responsibilities:

• Manage and supervise the Guards
• Ensure that all guards, internal and contracted, report to their duty stations punctually and remain there until relieved by other guards; and that the office and other Action Against Hunger houses are not left unattended at any time
• Ensure that all houses/offices have proper locks and limited access to keys
• Ensures the guards maintain a log book of each visitor, personnel and vehicle movements.
• Receive daily reports from guards taking note of any irregular occurrences in these locations and report to the Base Logistician and Head of Base

Objective 5

• General Logistics Support

Tasks & Responsibilities:

• Assist in monitoring the application of logistic procedures on base
• Participation in defining and improving logistical procedures
• Assist in the preparation of external audits
• Provide technical support to the team as necessary

Objective 6

• Additional Responsibilities

Tasks & Responsibilities:

• This job description is not intended to be all inclusive and the employee will also  perform  other  related  tasks  as  required  and  responsible  for  reporting and  communication  of  progress  and  achievement  of  the  specific  assigned task.
• The Assistant Base Logistician should be flexible and adaptable with regards to the implementation of the daily work/activities
• The  Assistant  Base  Logistician  is  expected  to  conduct  all  duties  in  a professional  manner  following  Action Against Hunger Nigeria  mission  staff  regulations  and charter

Internal & External Relationship
Internal:

• Base Logistician : hierarchical relationship - technical support - exchange of information, collaboration on planning and all base matters
• Head of Base : General support and Supervision
• Others Programme Managers: exchange of information and coordination (integrated approach)

External:

• Local governmental and non-governmental partners : exchange of information, coordination,
• Local suppliers: exchange of information, coordination, influence on choice of technical options
• Local representatives of international aid organisations : exchange of information

Qualifications

• Degree in Business Management, Logistics, Procurement or other related field.
• Minimum of 1 year relevant work experience in in logistics or procurement.

Skills & Experience
Essential:

• Strong IT skills including Microsoft office (Word, Excel, PowerPoint, Outlook).
• Good communication (verbal and written), interpersonal, strong organisation and team working skills.
• High level of flexibility and self-motivation.
• Proven knowledge and experience of logistics core competencies.
• Strong commitment to Action Against Hunger mission, values and policy.
• User level computer literacy (Office Package, Outlook, etc.)
• Willingness to travel and reside in rural, remote and insecure areas in Borno.

Preferred:

• Experience working with Non-Governmental Organization (NGO) and Humanitarian context
• Fluency in Hausa, with excellent written and verbal English language skills;