HR/Admin Officer at Technology Distributions Limited (TD)

Job Duties/ Responsibilities/ Accountabilities
File Management:

• Maintenance of staff records, files and other confidential correspondences.
• Maintain the document database and help other employees find and retrieve requested documents.
• Ensure that files are properly labelled for ease of identification, storage and retrieval.

Medical & Employees Relations:

• Medical insurance administration (HMO) to staff & their relatives.
• Administers all employee’s start up forms / documentation which includes: guarantors’ bond, ID form etc. Advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals
• Preparation of monthly admin expenses and updating record on new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick i.e staff absenteeism & punctuality etc.
• Liaising with the kitchen personnel on the menu served and hygiene of the kitchen ambience.

Communication Tools:

• Ensure timely allocation of communication tools such as phones, modem etc. to all staff.
• Receive staff complaint on faulty phones, modem, internet issues and contact and follow up with the vendor (s) to fix it.
• Raise all communication related request to accounts unit as the case may be and follow up till close out.
• Coordinate effectively & efficiently Admin activities, including prompt payment of bills

Travels & Logistics:

• Processing of travel requests, this including visa processing, flight booking, accommodation / hotel reservation etc.
• Raising of payment memo for staff per diem and ensuring the retirement of same.

Event / Logistics Management:

• Ensuring availability and readiness of meeting rooms for use for both staff and visitor’s meeting
• Co-ordinate provision of tools, equipment and refreshment required for each meeting
• Liaise with vendors to ensure timely and cost effective provision of resources required for meeting where necessary
• Assist in organizing office moves and provision of office workstation
• Raise commercial requests for the department and follow up till close-out
• Ensures the retirement of all administrative per diem raised.
• Handling of pool vehicle requests and drivers’ movement schedule
• Handling of pool vehicle requests and drivers’ movement schedule