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  • HR/Admin Officer at Technology Distributions Limited (TD)

  • Posted on: 27 November, 2018 Deadline: 29 November, 2018
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  • Technology Distributions Limited (TD) commenced business in May 1999 as the pioneer ICT distributor in West Africa and currently represents HP, Microsoft, APC, Epson, IBM, Dell, Canon, Cisco, D-Link, Huawei, Lenovo, Zinox, Toshiba, i-Direct, Infinix, Tecno, Nokia, Transcend & Samsung.

    HR/Admin Officer

     

    Job Duties/ Responsibilities/ Accountabilities
    File Management:

    • Maintenance of staff records, files and other confidential correspondences.
    • Maintain the document database and help other employees find and retrieve requested documents.
    • Ensure that files are properly labelled for ease of identification, storage and retrieval.

    Medical & Employees Relations:

    • Medical insurance administration (HMO) to staff & their relatives.
    • Administers all employee’s start up forms / documentation which includes: guarantors’ bond, ID form etc. Advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals
    • Preparation of monthly admin expenses and updating record on new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick i.e staff absenteeism & punctuality etc.
    • Liaising with the kitchen personnel on the menu served and hygiene of the kitchen ambience.

    Communication Tools:

    • Ensure timely allocation of communication tools such as phones, modem etc. to all staff.
    • Receive staff complaint on faulty phones, modem, internet issues and contact and follow up with the vendor (s) to fix it.
    • Raise all communication related request to accounts unit as the case may be and follow up till close out.
    • Coordinate effectively & efficiently Admin activities, including prompt payment of bills

    Travels & Logistics:

    • Processing of travel requests, this including visa processing, flight booking, accommodation / hotel reservation etc.
    • Raising of payment memo for staff per diem and ensuring the retirement of same.

    Event / Logistics Management:

    • Ensuring availability and readiness of meeting rooms for use for both staff and visitor’s meeting
    • Co-ordinate provision of tools, equipment and refreshment required for each meeting
    • Liaise with vendors to ensure timely and cost effective provision of resources required for meeting where necessary
    • Assist in organizing office moves and provision of office workstation
    • Raise commercial requests for the department and follow up till close-out
    • Ensures the retirement of all administrative per diem raised.
    • Handling of pool vehicle requests and drivers’ movement schedule
    • Handling of pool vehicle requests and drivers’ movement schedule

    Method of Application

    Applicants should send their Application and CV to: recruitment.ilife@tdafrica.com

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