Facilities Coordinator at Oracle

Job Description

Oracle Facilities Department is responsible for the provision of facilities services covering all Oracle office within the Sub Sahara region. Areas of responsibility for the Facilities team currently include all building maintenance activities including fire & intruder alarm, cleaning, security, catering, building layouts, fit outs, internal office moves etc and EHS. We strive to ensure that all areas of Oracle facilities are maintained to a high standard, that regular and detailed inspections are completed to ensure problem areas are indentified and that issues are rectified before they become a problem

As a Facilities Co-ordinator/ Supervisor your responsibilities will include:

• Provide a weekly summary of any outstanding facilities issues and set completion dates for review /discussion at either weekly or fortnightly meetings covering all disciplines.
• Co-ordinate all maintenance contract activities on site and ensure all work is carried out to specification
• request method and safety statement for all contractors as appropriate
• Ensure all air conditioning, heating and ventilation equipment are monitored and performance /temperatures recorded as necessary to ensure the system meets occupants requirements.
• Co-ordinate the activities of the cleaning contractor on site and ensure all cleaning activities are completed to the correct specification.
• Record any issues and communicate to supplier in writing, noting to vendor rating. Carry out monthly reviews with contractor.
• Monitor and ensure internal main circulation areas are checked daily along with reception meeting rooms, rest rooms and ensure all services are completed as required.
• Liase and direct facilities of on site contractors.
• Monitor electrical /lighting requirements across all sites and ensure all is in order.
• Set out yearly maintenance plan in advance to cover emergency lighting and power distribution boards.
• Report and record all electrical problems and action promptly as required.
• Produce quarterly costs report to track and control spend for above areas and review at team meetings, able to prepare the budgets for each country and consolidate.
• Consider all relevant problems that may need to be addressed in the near future and outline possible solutions.
• Ensure all vendor summaries /files and contract data are kept up to date for all relevant facilities vendors and safety files are maintained for each

Daily Requirements

• Be hands-on and be able to fix minor breakages and issue
• Have good report writing skills
• Be self managed and be able to report to a manager who is based out of  the country
• Be able to assess quotations from suppliers and make informed decisions when appointing suppliers
• Understand and draw up budgets