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  • Executive Assistant at GE - General Electric

  • Posted on: 15 November, 2018 Deadline: Not Specified
  • View Jobs in Healthcare / Medical View All Jobs at GE - General Electric
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  • GE Healthcare provides transformational medical technologies and services to meet the demand for increased access, enhanced quality and more affordable healthcare around the world. GE works on things that matter - great people and technologies taking on tough challenges.

    Executive Assistant

     

    Ref Id: 3201243
    Location: Lagos
    Job Function: Business Management
    Business Segment: Healthcare Africa

    Role Summary

    • This position will provide efficient and effective administration service and project management support to the Healthcare Executive General Manager- West Central & French Speaking Africa LCT.
    • The ideal candidate needs to show tangible evidence in meeting the essential responsibilities of the role at least 90% of the time.

    Essential Responsibilities

    • The Executive Assistant is responsible for defined work or projects with moderate complexity
    • In this role you will follow an individual work plan and meet day-to-day short-term objectives and resolve issues through immediate action or short-term planning
    • Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters for the executives
    • Establish and maintain strong communication links with Regional, Function, and Department level secretarial and administrative personnel
    • Proactively coordinate the Executive’s calendar, which is comprised of heavy meeting scheduling and extensive travel coordination
    • Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile Travel & Living (T&L) expenses as required
    • Direct business contacts to appropriate managers
    • Prepare presentations, reports, spreadsheets, meeting minutes and other business information
    • Assist in managing expense accounts and budgets
    • Provide discrete and confidential coordination of sensitive company information
    • Use discretion in interfacing with all levels of individuals, internally and externally
    • Anticipate needs and accomplish responsibilities independently
    • Prepare, evaluate, and edit incoming and outgoing communications for the executive
    • Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments

    Qualifications/Requirements

    • Bachelor's degree from an accredited university in a relevant field or equivalent knowledge or experience
    • 2- 5 years’ experience with GE or similar multinational supporting Officers and Senior Executives on an international travel
    • Must be fluent in spoken and written English Language
    • Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies
    • Team player, inclusive and ability to build relationships
    • Willingness and ability to work a flexible schedule when necessary and required by the Executive
    • Strong communication skills with the ability to interact with staff (at all levels) in a fast-paced environment at a high level of professionalism and confidentiality
    • Outstanding presentation, attention to details, organizational and time management skills
    • Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets
    • Excellent knowledge of MS Office suite
    • Excellent project management skills, good business acumen and attitude in order to support Executive
    • A valid NYSC discharge or exemption certificate will be required (please indicate clearly on your resume)
    • Must have valid authorization to work full-time without any restriction in Nigeria

    Desired Characteristics:

    • Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
    • Ability to consistently produce high quality work with an eye for detail and accuracy
    • Ability to make independent decisions with minimal oversight… a self-starter with an ability to think ahead and plan for all scenarios.

    Method of Application

    Interested and qualified? Go to GE - General Electric career website on jobs.gecareers.com to apply

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