Personal Assistant at Fadac Resources

Job Responsibilities

• Filter emails, highlight urgent correspondence and print attachments.
• Organize inbound emails into the appropriate folders and any relevant information to becopied into the correct file on the hard drive.
• Respond to emails as much as possible, dealing with appointments etc.
• Ensure busy diary commitments, papers and travel arrangements are managed effectivelyincluding producing a daily folder with diary, necessary papers etc. and troubleshootingproblems.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the MD meetings between him/her and his direct reportsand groups to which he is a member.
• Coordinate travel and accommodation requirements in connection with others andensure arrangements in place for the MD match his requirements.
• Filter general information, queries, phone calls and invitations to the MD byredirecting or taking forward such contact as appropriate.
• Manage and maintain the MD’s diary and email account.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the MD.
• Keep and retrieve files.
• Ensure guests meeting with the MD are well taken care of.
• Provide a service that is in line with the MD’s work habits and preferences.

Requirements

• A good deal of common sense, etiquette and an ability to think on one’s feet
• Ideally educated to degree level
• A minimum of 2 years PA/secretarial experience at a senior level
• Shorthand and excellent typing skills, speed and accuracy essential
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent communication skills, both verbal and written
• Professional telephone manner
• Proven ability to work under pressure and to tight deadlines
• Bright, confident personality
• Flexible and mature approach with ability to work unsupervised

Salary
N50,000 monthly.