Front Desk Executive at Emplug LTD

Job Summary

• We are seeking a highly-skilled and self-motivated front office executive to join our growing team. In this position, you will play a key role by performing various administrative and clerical tasks.
• You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more.
• Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.

Responsibilities
Summary of key responsibilities and essential job functions include but are not limited to the following:

• Greet clients and set a positive office atmosphere
• Answer the phone, take messages, and redirect calls to appropriate offices.
• Organize and maintain files and records; update when necessary
• Create and maintain updated documents and spreadsheets
• Oversee sorting and distribution of incoming mail
• Prepare outgoing mail (envelopes, packages, etc.)
• Operate office equipment, such as photocopier, printers etc.
• Organize bookkeeping and issue invoices/checks
• Record minutes of meetings and dictations
• Inventory the stock of office supplies and order what is needed

Requirements and Qualifications

• Minimum of OND preferred
• Successful work experience in a front office setting or in another clerical position
• Strong working knowledge of office procedures and basic accounting principles
• Ability to effectively use and maintain office equipment
• Excellent typing skills with experience taking dictations a plus
• Solid knowledge of Microsoft Office
• Outstanding communication skills
• Great organizational and multitasking abilities