Front Desk/Admin Assistant at RyteGate Technologies

Job Purpose Statement

• We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.
• Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general logistics activities.

Responsibilities

• Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives.
• Orientate customers about the products and services of the company
• Receiving and directing visitors
• Engage in educational selling to customers while fielding telephone calls
• Emailing, word processing, filing, and faxing.
• Dealing with incoming and outgoing correspondence
• Diary management and Preparation of reports
• Assisting and contributing in general to front desk office coordination.
• Maintaining confidentiality with regards to client information.
• Interact with clients, vendors and visitors.
• Answer telephones calls and transferring calls to the appropriate department or staff member.
• Sign for and deliver packages from courier.
• Responsible for coordinating the storage, transportation and delivery of goods.
• Develop reports on material and personnel movements and various operational logistics problems.
• Implement and monitor programs as directed by management, and see the programs through to completion

Preferred Candidate

• Career Level: Mid-Career
• Degree: Bachelor's degree / higher diploma in Mass Communication or any related course

Competence Requirements:

• Fashion savvy and trendy
• Commercial awareness
• Good physique and pretty face
• Disciplined and takes initiative.
• Pleasant, friendly, confident and have good carriage
• A positive outlook
• Good interpersonal skills
• Exceptional Customer handling skills
• Integrity and professionalism
• Sense of urgency
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner
• Basic ICT skills (able to use Ms. Suite (Word, PowerPoint, Access, Excel)
• Excellent verbal and written communication and decision making skill