Contracts Officer at DAI

Responsibilities

• The Contracts Officer role is to ensure consistent management of all proposals and contracts. This generally includes oversight of the contract management process, as well as development of specific contract negotiations and document management.
• Develop standards for consultancy contracts, including presentation of budget, payment terms and provide support for billing and Invoicing.
• Engage in database management which consists of updating of Consultants bio-data information; storing of
• Consultants CVs; keeping custody of consultants’ contract letters, ToRs and other assignment documents.
• Review contractual performance of both parties to ensure compliance with terms and instil principles of integrity and compliance.
• Identify contracting issues and client requirements, facilitate pricing discussions, and obtain senior management input on timelines and deliverables.
• Monitor and complete contract close-out, extension or renewal and engage in report updating as appropriate.
• Assure accuracy and appropriateness of contract text and attachments and provide status reports on all consultants’ activities.
• Support the department in procurement and administrative tasks to ensure efficiency, cost savings and best quality of service.

Qualifications, Skills & Competencies

• A minimum of a University degree, a Master’s degree is an added advantage.
• A minimum of 3 years’ experience as a Contracts officer is key. Prior work experience in a similar role such as Human Resource Administration, purchasing or in a legal capacity would be valuable.
• Experience in applying organizational standards when developing requests for proposals, negotiating terms and drafting contracts.
• Ability to systematically analyse complex problems, draw relevant conclusions and implement appropriate solutions.
• Strong verbal and written skills, and ability to convey complex information in a way that others can readily follow.
• Excellent negotiating and persuasive skills, both in one-on-one and group situations.
• Robust skills in Microsoft Office software, including Word, Excel, PowerPoint