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  • Office Manager at Lexoft Media Limited

  • Posted on: 14 January, 2020 Deadline: 27 February, 2020
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  • Lexoft Media Limited is a website design company domiciled in Lagos, Nigeria. We offer professional web designs and internet marketing solutions, graphics design and printing solutions. With over 200 professional websites to our credit, we have provided web and Internet solutions to over 150 happy clients across Nigeria in over four (4) years of existence.

    Burdened with the vision of providing world-class web based services and leading the herculean task of spearheading an Internet based business community, first in Lagos, then to all the cities in Nigeria and beyond, we adopt the best web design practices using 2.0 web designs for our clients, making them remain competitive in their various industries. Our most valuable assets are our clients and we handle each project with a sense of duty and a passion for excellence.

    Office Manager

     

    Job brief

    We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

    Responsibilities

    • Serve as the point person for office manager duties including:
      • Maintanance
      • Mailing
      • Supplies
      • Equipment
      • Bills
      • Errands
      • Shopping
    • Schedule meetings and appointments
    • Organize the office layout and order stationery and equipment
    • Maintain the office condition and arrange necessary repairs
    • Partner with HR to update and maintain office policies as necessary
    • Organize office operations and procedures
    • Coordinate with IT department on all office equipment
    • Ensure that all items are invoiced and paid on time
    • Manage contract and price negotiations with office vendors, service providers and office lease
    • Manage office G&A budget, ensure accurate and timely reporting
    • Provide general support to visitors
    • Assist in the onboarding process for new hires
    • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
    • Liaise with facility management vendors, including cleaning, catering and security services
    • Plan in-house or off-site activities, like parties, celebrations and conferences

    Requirements

    • Proven experience as an Office manager, Front office manager or Administrative assistant
    • Knowledge of office administrator responsibilities, systems and procedures
    • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
    • Hands on experience with office machines (e.g. fax machines and printers)
    • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
    • Excellent time management skills and ability to multi-task and prioritize work
    • Attention to detail and problem solving skills
    • Excellent written and verbal communication skills
    • Strong organizational and planning skills in a fast-paced environment
    • A creative mind with an ability to suggest improvements
    • OND/HND/BSC/BA additional qualification as an Administrative assistant or Secretary will be a plus

    Method of Application

    Applicants should send CVs to lexoftmedialtd@gmail.com

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