Graduate Administrative Assistant at COOPI Cooperazione Internazionale

Location: Damaturu, Yobe

Overall Responsibilities

• The Administrative Assistant is responsible to execute all the tasks with respect to the administrative and Human Resources activities of Damaturu base.

Main Responsibilities and Tasks

• Under the direct supervision of the Regional Administrator and the Finance Officer and in collaboration with the Head of Base and other collaborators of the projects and of the Base, he/she will:
• Perform the duties of Cashier for the base expenses which includes responsibility for Coordination cash box and the dedicated cash boxes of the projects based in Damaturu;
• Prepare documents for payment and verify that all the supporting documents are in line with COOPI rules as well as country specific legal regulations;
• Organize, file and scan all payment vouchers with related supporting documents;
• Do bank runs including transfer requests, withdrawals, and issuing/receiving letters and bank statements etc.…
• Collect all the HR documents of new staff hired in Damaturu base and guarantee a smooth collection of monthly pay slips and any other HR documents
• Additional responsibilities
• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and assigned by the Finance officer, Regional Administrator and HR manager.

Profile of the Candidate
Minimum Requirements:

• Degree/Diploma in Business Management, Public Administration, or related subject, with previous experience working in humanitarian projects
• Prior experience with administrative and secretarial skills (minimum 1 years)

Desired Competencies / Skills:

• Knowledge of general office practices and administrative procedures.
• Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and beneficiaries of the projects.
• Well developed computer skills, including knowledge of Microsoft office products.

Essential:

• Professional, motivated, open, creative, mature, responsible, flexible.