Jobs at The Agency for Technical Cooperation and Development (ACTED)

Location: Maiduguri, Borno

You will be in charge of
Cluster Coordination:

• Assume overall responsibility for co-leadership of the Cluster;
• Work closely with other key members of the Cluster, including National, Provincial or Local Governments, OCHA, UNICEF and all other cluster members;
• Secure commitments from humanitarian actors responding to or supporting the cluster response;
• Support both multi-sector and specific needs assessments and utilise existing secondary to inform sector response planning;
• Identify gaps in the sector’s current coverage and advocate to address these gaps amongst humanitarian actors on behalf the affected population;
• Lead updating of the Cluster work plan, and co-ordinate the harmonisation of response activities, ensuring that activities prevent overlap and duplication and thus maximize resources;
• Ensure that inter-agency response strategy for the Cluster reflects key findings from needs assessments, identifying gaps, and formulating a sector-wide interagency response plan, taking into account the cross-cutting areas from other sectors or clusters.
• Ensure that information is shared amongst cluster members, and that information from other sectors and clusters is made available to cluster members in order to improve planning, integration and implementation;
• Ensure clear and effective communication occurs between the field and the national cluster;
• Contribute to regular OCHA sitreps, and take an active part in OCHA co-ordination meetings;
• Ensure, along with the Cluster coordinator, representation of the [Name of Cluster] in all relevant external meetings and collect/share information as relevant;
• Ensure the cluster is explicitly included and prioritized in all multi-sector assessments and reports, including OCHA Sitreps;
• Track and monitor cluster members fundraising for the cluster specific interventions, and ensure that members are aware of funding opportunities;
• If the country response has access to Humanitarian Pooled Funds, work with members to identify key cluster priorities, assess submitted projects in regards to these priorities, their cost –effectiveness, and the needs of the affected population. Recommend the most effective projects for funding to the Humanitarian/Resident Coordinator regardless of submitting agency;
• Participate actively with the Cluster Lead Agency to global humanitairian planning activities such as Humanitarian Needs Overviews (HNOs) and Humanitarian Response Plan (HRPs);
• Form and chair any related Technical Working Groups that are requested by the cluster members;
• Consult and identify how the cluster should facilitate the move towards early recovery and plan an exit strategy for the cluster;
• Ensure that NGO perspectives and the consensus view of NGO cluster members is represenated within the Humanitarian Country Team and associated documents produced.

Capacity Building:

• Carry out capacity mapping of all current and potential cluster actors - government, national and international humanitarian organizations as well as national institutions and the private sector;
• Promote and support training of humanitarian personnel and capacity building of humanitarian partners, based on the mapping and understanding of available capacity;
• Identify learning and training opportunities for cluster members and work in increase capacity in preparedness and response within the cluster
• Ensure that cluster participants are aware of relevant policy guidelines, technical standards and relevant commitments that the Government/concerned authorities have undertaken under international human rights law;
• Promote Protection main-streaming and regard for Do-No-Harm principles into the response of the cluster members. Liaise with the Protection, Child Protection, GBV, mine-action working groups where necessary;
• Where appropriate, ensure that capacity building of ACTED programme staff occurs in order to ensure on-going sustainability and quality of ACTED’s cluster response.
• Take steps to move the cluster in line with the principles of the Transformative Agenda (e.g. accountability to the affected population, beneficiary participation).

Expected skills and Qualifications

• At least 5 years of experience in project implementation on the field, preferably in an international context;
• Being a strong team player
• Familiarity with the aid system, and ability to understand donor and governmental requirement;
• Excellent communication and drafting skills
• Ability to coordinate and manage staff and project activities
• Proven ability to work creatively and independently both in the field and in the office;
• Ability to organize and plan effectively
• Ability to work with culturally diverse groups of people;
• Ability to travel and work in difficult conditions and under pressure;
• Fluent English skills required
• Knowledge of local language and/or regional experience is an asset.

Conditions

• Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
• Living allowance of 300 USD
• Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
• Flight tickets in and out + Visa taken in charge by ACTED
• Provision of medical and repatriation insurances.

go to method of application »

Location: Maiduguri, Borno

ACTED Nigeria

• Present in Nigeria since 2017, ACTED teams are supporting displaced and conflict-affected populations in the North-East of the country, around Maiduguri, with a coordination office based in Abuja.
• The NGO provides emergency assistance to the most vulnerable populations through a variety of activities, such as building emergency shelters, distributing non-food items, assisting in the management of camps for displaced persons or providing logistical support as well as information management services to the humanitarian community.

You will be in charge of
Positioning:

• Context analysis: Ensure ACTED has an up-to-date understanding of the area’s socio-economic situation, trends, needs and gaps, and who does what and where (3W)
• Strategy Implementation: Take a lead role in implemeting ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular:
  • Identify new opportunities and new sectors of intervention
  • Consolidate and stabilizate programming
  • Review the geographic and thematic footprint
  • Ensure activities are relevant and meeting area/beneficiary needs
  • Identify ACTED added-value
  • Ensure humanitarian principals are adhered to
  • Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value
• Networking, positioning and general representation:
  • Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
  • Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
  • Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
  • Ensure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area level
• Proposal development:
  • Lead assessment(s) at area level to ensure proposals are relevant
  • Support the Country Director and Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
  • Contribute to budget design ensure budget needs at area level have been taken into consideration
• Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation
• Promotion of ACTED network: Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus

Management and Internal Coordination:

• Staff Management:
  • Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
  • Promote team building, productivity and staff welfare
  • Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
  • Manage interpersonal conflicts among staff at area level
• Internal Coordination:
  • Facilitate interdepartmental communication and information sharing for a positive working environment
  • Ensure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

Project Implementation Follow-up:

• Project Implementation Tracking:
  • Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points
  • Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
  • Ensure that relevant project information are up-to-date and available for reporting purposes
  • Ensure coordination and complementarity amongst projects within the area of intervention
• Project Quality Control:
  • Ensure the application of a practical field based M&E system/plan for each project
  • Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
  • Advise Project Managers to adapt projects according to monitoring and evaluation findings
  • Ensure beneficiary feedback mechanisms are in place
  • Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.
• Partner Management:
  • Identify potential local partners in the area based on an assessment of complementarity and added value
  • Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

FLATS Management:

• Finance Management:
  • Control project budgets at area level to avoid under/over spending
  • Ensure accurate budget forecasting and efficient cash flow management
  • Ensure timely and accurate area finance TITANIC reporting
• Logistics & IT Management:
  • Ensure timely procurement and adherence to rules of origin and nationality at area level
  • Ensure quality supply management at area level
  • Ensure proper asset management at area level and enforce asset investment policy
  • Ensure proper stock management at area level
  • Ensure proper IT systems, data back-up and protection from malware at area level
  • Ensure sufficient and reliable means of communication at area level
  • Ensure timely and accurate area logistics TITANIC reporting
• Administration and HR Management:
  • Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
  • Proactively adapt the staffing structure to needs and funding
  • Ensure regular performance appraisal and career management for staff at area level
  • Ensure timely and accurate area HR TITANIC reporting
  • Ensure timely exit forms
• Transparency/Compliance Management:
  • Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
  • Ensure that staff is aware of ACTED’s transparency and whistle blowing policy
• Security Management:
  • Analyse the security context at area level and in close collaboration with the Country Security Manager contribute to defining, analysing and evaluating risks
  • Engage with relevant key stakeholders at area level to ensure access and support of interventions
  • Address security and safety risks by implementing standard operating procedures defined for the area
  • Ensure the offices and houses conform to recommended security, health and safety standards
  • Ensure all staff in the area adhere to security procedures
  • Ensure security incidents at area level are promptly reported to the capital

Expected skills and Qualifications

• University education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the like
• Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
• Base management skills preferred
• At least four years relevant work experience, preferably including camp settings
• Proven capabilities in leadership and management required
• Ability to work well and punctually under pressure
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
• Ability to work well and punctually under pressure
• Knowledge of local language and/or regional experience an asset

Conditions

• Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
• Living allowance of 300 USD
• Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
• Flight tickets in and out + Visa taken in charge by ACTED
• Provision of medical and repatriation insurances.

go to method of application »

About the job

The Finance Officer will be accountable for the true and fair accountancy of the Base. He is responsible to respect and follow-up the ACTED’s financial procedures. He is responsible to update SAGA and work on Finance Titanic on monthly basis.

He as well would be expected to assist in the preparation of project financial report if authorized by CFM

Your main duties and responsibilities will be

 Reporting:

On a daily basis:

• Allocation of the Expenses: Daily allocation of expenses on “purchase orders” & “vouchers”;
• Data entry in SAGA: Daily vouchers to be entered in SAGA;
• Follow-up of Contracts: Update contracts follow-up database in TITANIC, whenever payments or any other changes occur to specific contract(s)
• Assistance: Assist the Country Finance Manager whenever needed

On a weekly basis:

Weekly cash request: Prepare Statement of expenditures and present it to the Finance Manager on each Friday

On a monthly basis:

• Cash Request (Monthly Budgeting): To prepare the monthly budgeting of the base office for the coming month and send it to Country Finance manager on the12th of each month;
• Monthly official signature table
• SAGA (Accountancy of the month): To send monthly closure of accountancy (Saga) to the CFM before the 5th of each month.
• Finance Vouchers of the month: Review and send all the Finance Vouchers to the capital office   after receiving the SAGA backup.
• TITANIC: Prepare Titanic sheets of the Capital office and send them to the CFM before the 10th of each month;
• Maintain all allocation tables and BFU update on monthly basis;
• Assist with project budget development

Cost Control

• Ensure that all the expenses of the area are allocated on the available projects
• Ensure that the running cost of the area are not exceeding the standard norms
• Ensure that non allocated resources are not used on any project, unless an approval is given by the CFM or CR;

Compliance

• Review and check all project related financial, logistics, administrative, and program information and send them to the Capital Compliance Officer.
• Facilitate the country Compliance review process once the project has been terminated and ensure the accurate documentation of costs/expenses allocations within the documentation;

About you

All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability

Moreover, we also expect the following:

Essential

• Experience in Humanitarian Organization in security complex area.
• An understanding of humanitarian/civil society issues in the country and the region.
• 1-2 years working experience, in the field of Finance/Banking is required
• University degree or advanced training/ course in Banking and finance, Business Administration, Accountancy or related field
• Fluency in written and spoken English. Fluency in local spoken languages.

Desirable

• Previous working experience with humanitarian agencies
• Experience working with displaced populations.
• Professional certification will be good.

We offer

• Contract length: 3 Month with possibility of extension
• Level: D2-1 (national contract)
• Start date: As soon as possible Desirable