Latest Recruitment at the African Development Bank Group (AfDB)

Reference: ADB/18/180
Location: Côte d’Ivoire
Grade: 1753
Position N°: ADB/18/180

The Complex

• The Vice Presidency for Agriculture, Human, and Social Development is a Sector Complex focusing on the Bank’s Ten Year Strategy High 5s priority of “Feed Africa” and “Improve Quality of Life for the People of Africa”.
• The complex objectives are:
  • To develop, policy and strategy;
  • Provide deep sector expertise to the Regions by gathering pool of experienced individuals who can be consulted to provide sector expertise on complex transactions;
  • Develop new financing instruments;
  • The Vice President will act as the spoke person to represent the Bank with external stakeholders on aspects of “Feed Africa” and “Improve Quality of Life for the People of Africa”.

The Hiring Department

• AHHD leads the Bank’s efforts to enhance human capital for Africa’s economic transformation. The Department spearheads the achievement of the High 5s on “Improving the Quality of Life of People in Africa” and contribute to the other High 5s. 
• The Department has two divisions (i) Education, Human Capital and Skills Development Division (AHHD1), which focuses on scaling-up of Bank’s support to education, human capital and employment/livelihoods; and (ii) Public Health, Security and Nutrition Division (AHHD2) focusing on strengthening health systems and nutrition for human wellbeing. It also has two Flagship Initiatives; 1) The Jobs for Youth in Africa (JFYA) and 2) The African Leaders for Nutrition (ALN) Initiative and hosts various trust funds.

The Position

• The Business Coordinator will be an essential part of the AHHD Front Office and report directly to the Director.
• The position will provide strategic advice and foster coordination across the two divisions of the department to ensure effective delivery and realization of the Department objectives.
• The incumbent will coordinate the work programme of the AHHD to ensure that the appropriate mechanisms are in place to deliver on the Department programme/project pipeline development, lending program, safeguarding timely delivery, and mobilizing additional resources and productive partnership engagement.
• The incumbent will provide support and advice to the Director in designing the Department’s work programme, and on strategic engagement with the Business Delivery Hub and Country Offices, other department and complexes and generation of Non sovereign operations.
• The position will further coordinate portfolio performance management and results management in compliance with related strategies/policies within the responsibilities of the Department.

Duties and Responsibilities
Under the guidance of the Director  AHHD, the Business Coordinator is responsible for execution of the following activities with the associated deliveries:

• Provide support to the formulation and implementation of the AHHD’S strategic policy objectives, and ensure their alignment with operational priorities and the Bank’s response to emerging corporate issues.
• Promote a one Bank approach by ensuring common objectives across the divisions of the Department and with other departments and complexes are followed up and implemented to foster inter division work and collaborative and relevant wider bank engagement to deliver on the department’s mandate.
• Provide advice to the Department in the interaction with other Departments and Complexes to ensure effective coordination and the strategic positioning of AHHD - including participating in activities aimed at improving Bank-wide activities such as representing the Unit in relevant Bank Committees, Initiatives, Task Forces, etc.
• Work in partnership with the internal and external stakeholders to promote robust programme/project pipeline development and innovation within the AHHD.
• Advise and support the Director on management of matters pertaining to the budget and resources requirements related to the Department inclusive of resourcing of professional staff to develop and maintain a mix and level of skills appropriate to the evolving operational needs of the Department and the Bank
• Coordinate the execution and monitoring of AHHD work programme, portfolio performance review and ensure adherence to high quality standards in the work of the Department.
• Support and follow-up actions on the Department’s participation in internal meetings or events (e.g. Board meetings, Bank AGM); and external regional and international meetings, workshops, seminars, conference etc. where matters related to Human capital are discussed – including coordinating and providing technical inputs and guidance to the necessary technical reports, briefing materials, speeches, presentations, and feedback reports for the Bank.
• Provide mentoring, coaching and technical guidance to professional staff.
• Coordinate the Department’s relationship with other Multilateral Development Banks, International Organizations, bilateral agencies, research organizations etc., to monitor and analyze developments, and share and learn best practices on Human capital in Africa and the world.
• Document lessons learnt for policy dialogue, public advocacy and future programming, disseminating learning within the Bank and externally.
• Support the HR and performance management of the department, including recruitment, goal setting, learning, performance improvement plans, documentation and record keeping.
• Work closely with the Director and the Division Managers as a member of the departmental management team; represent the Director and Department at internal and external fora.
• Perform any other work task assigned by the Director.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Master's degree or its equivalent in Finance, Business Administration, Economics, Public Policy or a related discipline and be professionally certified in the relevant profession or field of study.
• Have a minimum of seven (7) years of relevant professional experience in the formulation and implementation of policies, programs and projects either within the Bank or with a similar development institution.
• Deep knowledge of development issues pertaining to human capital building and strong knowledge of socio-economic development issues and policies of African countries.
• Demonstrated experience in portfolio management within a multilateral financial institution.
• Experience in the preparation and/or review of strategies/operations in a multilateral financial institution.
• Knowledge and experience with African Development Bank operations or sister multilateral development finance institutions.
• Private sector experience is an added advantage.
• Provides clear and concise oral and written communication; presents oral information with clarity and appropriate style and adapts language and style to suit the requirements of a particular audience.
• Broad experience in team building and relationship management.
• The ability to take initiative/spot appropriate opportunities/push strategy through to execution.
• A good listener with cultural sensitivity, commitment to diversity and capacity to initiate and manage change.
• Experience working in a team in a multi-cultural, multi-disciplinary, international and professional environment.
• Excellent interpersonal skills with ability to present and win support for ideas.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
• Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint); Experience in the use of SAP is advantageous.

go to method of application »

Reference: ADB/18/181
Location: Mali
Grade: GS8
Position N°: 50064077

The Complex

• The Vice Presidency in charge of Regional Development, Integration and Business Delivery is responsible for ensuring the operational relevance, efficiency and effectiveness of the Bank Group's operational activities and programmes.  The Vice Presidency in charge of Regional Development will ensure that the Bank conducts its activities effectively in all its Regional Member Countries (RMCs) and will oversee the full implementation of all aspects of the Bank's Regional Directorates.

The Hiring Department/Country Office

• Within the Regional Development, Integration and Business Delivery Complex (RDVP), the Bank has five (5) Regional Development, Integration and Business Delivery (RDIBD) Directorates, one in each region of Africa: North, South, East, West, and Central. Each Regional Directorate is headed by a Director General (DG) and is staffed with the relevant sectoral functions and administrative capabilities for rapid delivery of services to client countries.
• The Mali Country Office of the African Development Bank have been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.

The Position

• Under the overall authority of the Country manager, the Administrative and Finance Assistant will undertake to implement administrative services including accounting and budgeting, human resources activities and supervision of use of office facilities and resources.
• He will carry out effective recording, control and management of Bank resources, the Office’s operational activities in keeping with the Bank’s policies and guidelines.

Duties and Responsibilities
The Administrative and Finance Assistant is responsible for the following activities and related services:

Budget preparation and implementation:

• Participate in drawing up the administrative budget of the Bank’s Office following the schedule set by the Budget Department while taking into account the particular investment needs of the Office;
• Ensure recording, up-dating and monitoring expenditure in accordance with the Bank’s internal control rules and procedures.
• Report periodically on the status of budget implementation and propose possible revisions.
• Establishing procedures and controls to improve efficiency of service and identify cost savings and promote efficient use of Bank resources.
• Advise the management on methods to improve control environment in the Country Office.

Finance and Accounting:

• Ensure timely payments of all bills for COCM in line with established financial procedures and regulations.
• Ensuring proper documentation of payment vouchers and all other supporting documents.
• Process for payment and maintain individual staff mission expenditure; advances and balances.
• Keep and maintain daily updates of all the required Country Office books of accounts, records, inventory and files in order, and all financial transactions captured and entered in SAP.
• Produce for review and final approval of the Resident Representative, all the Office monthly financial and budget execution reports.
• Undertake timely preparation and verification of reports, statements and schedules for auditing of the Country Office activities. 

Human Resources Management:

• Keep all staff records/files up-dated.
• Up-date and submit monthly reports on personnel management.
• Manage office staff benefits in accordance with the Human Resources policy and instructions in force.

General Administration: institutional procurement of goods and services and Management of property and equipment:

• Undertake procurement of goods and services in keeping with the Bank’ rules and procedures.
• Manage the preparation and monitoring of service providers’ contracts.
• Keep stock of office supplies and inventory of Bank property and equipment.
• Management of office vehicles in accordance with the bank’s transport policy and instructions in force.
• Ensure the quality of Bank facilities in Mali, including workspaces, property and equipment as well as service provision relating to the upkeep, maintenance and security of facilities according to Bank standards.
• Organize, supervise and monitor the activities of administrative staff and ensure appropriate training for the latter in order to obtain quality services.
• Ensure all administrative documents necessary for the proper functioning of the office and staff are obtained from the relevant authorities.
• Proper management and control of office stores and petty cash.
• Ensure administrative support to all the Country Office staff and Bank’s visiting mission as required.
• Ensure that proper filing is undertaken in the Country Office;
• Ensure that proper control mechanism and segregation of duties are in place, and that Bank procedures are fully implemented.

Selection Criteria
Including desirable skills, knowledge and experience:

• At least a Bachelor's degree in Business Administration, Accounting, and/or Finance;
• Membership to an internationally recognized professional accounting body (e.g. CA, CPA, and ACCA) will be considered as an added advantage.
• At least Six (6) years of relevant work experience. Experience in a similar post in a multilateral organization will be considered an advantage.
• Knowledge and experience in administrative; financial accounting and full range of office support work, with a high level of sustained performance.
• Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems.
• Strong interpersonal and verbal communication skills.
• Proven ability to work effectively in a team-oriented, multicultural environment and to function effectively as a member of various groups
• Competence in the use of Bank standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint).
• Ability to communicate effectively in both written and spoken English or French with a good working knowledge of the other language;