Fresh Recruitment at African Development Bank Group (AfDB)

Reference: ADB/17/050/2
Location: Côte d’Ivoire
Grade: PL5
Position N°: 50091920

The Complex

• The Vice Presidency for Agriculture, Human and Social Development is a Sector Complex focusing on the Bank’s Ten Year Strategy High 5s priority of “Feed Africa” and “Improve Quality of Life for the People of Africa”.
• The complex objectives are:
  • To develop, policy and strategy;
  • Provide deep sector expertise to the Regions by gathering pool of experienced individuals who can be consulted to provide sector expertise on complex transactions;
  • Develop new financing instruments;
  • The Vice President will act as the spoke person to represent the Bank with external stakeholders on aspects of “Feed Africa” and “Improve Quality of Life for the People of Africa”.

The Hiring Department

• The Human and Social Development Department spearheads the Bank wide Jobs for Youth in Africa Strategy implementation coordination as well as the achievement of the High 5s on “Improving the Quality of Life of People in Africa” and contributes to the other High 5s.
• The Department supports scaling-up of Bank’s support to strengthening Jobs for Youth Flagship coordination, education, skills, employment, health systems and nutrition, for industrialization and economic transformation.
• The Department leads the Bank’s support to Africa’s economic transformation by:
  • Developing and promoting the adoption of relevant policies and strategies;
  • Providing deep multi-sector expertise to the regional hubs by gathering pool of experienced individuals who can be consulted to provide technical advice on complex transactions (Communities of Practice);
  • Developing new financing instruments; and, 
  • Fostering strategic partnerships to leverage resources into the human and social development sectors.

The Position

• The African Development Bank adopted in May 2016, the “Jobs for Youth in Africa” Strategy for the period of 2016 – 2025. This Strategy responds to the priorities in Bank’s Ten Year Strategy and the New Corporate Priorities (High 5).
• Creating productive jobs for the youth would improve their living conditions and enhance their engagement in Africa’s growth and economic transformation.
• The Jobs for Youth in Africa Strategy was launched during the Bank’s annual meetings in May, 2016, in Lusaka to commence its operationalization.
• Under the Jobs for Youth in Africa strategy, it is envisaged to create a Knowledge and Innovation Lab to address constraints relating to lack of information by existing enterprises, job seekers and potential young entrepreneurs by scaling promising interventions, incubating new solutions, and developing feedback mechanisms that enable continuous learning.
• The Innovation Platform Officer will be responsible of the establishment and/or the day to day management the Lab.

Duties and Responsibilities
Under the general supervision of the Director in charge of the implementation of the Jobs strategy, the incumbent shall carry out the following duties and responsibilities:

• Design the Jobs for Youth in Africa Knowledge and Innovation platform.
• Coordinate the Jobs for Youth in Africa Knowledge and Innovation platform timely launch.
• Work with the Jobs for Youth in Africa coordinator and the team members to develop contents for the platform.
• Manage the day to day activities of the Knowledge and Innovation Lab.
• Continuously research, evaluate, and propose improvements to the Lab Platform.
• Direct involvement in building, refining, and polishing contents for the Lab.
• Evaluate and recommend new and emerging technologies to enhance the Lab platform.
• Liaise and network closely with the Bank’s Youth Employment Task Team in planning, reviewing, managing and supporting the implementation of activities through the Lab.
• Work closely with young entrepreneurs, incubators, private sector, donors and other relevant stakeholders for the Lab.
• Monitor and track the number of Small and Medium-Size Enterprises and jobs created with the support of the Lab.
• Carry out other technical tasks and coordination as required by the Jobs for Youth in Africa coordinator or the Director of the Department.

Selection Criteria
Including Desirable Skills, Knowledge and Experience

• Hold at least a Master's Degree Business Administration, Social Sciences, Education, Development, Public Policy or a relevant Information and Communication Technology Development area.
• Have a minimum of five (5) years of relevant experience working in web platform management.
• Have at least five (5) years previous experience/exposure to managing IT platforms related to youth sustainable livelihoods, entrepreneurship, employment creation.
• Having private sector experience will be an added advantage.
• Excellent knowledge of web design standards.
• Excellent analytical and problem solving skills.
• Strong software product lifecycle management experience.
• Strong Information Technology skills combined with a good head for business.
• Ability to explain complex systems in simple terms.
• Ability to work to tight deadlines and within constraints.
• Ability to communicate and write effectively in English or French with a working knowledge of the other.
• Competence in the use of Bank standard software (Word, Excel, PowerPoint).

go to method of application »

Reference: ADB/17/048/2
Location: Côte d’Ivoire
Grade: PL3
Position N°: 50091915

The Complex

• The Vice Presidency for Agriculture, Human, and Social Development is a Sector Complex focusing on the Bank’s Ten Year Strategy High 5s priority of “Feed Africa” and “Improve Quality of Life for the People of Africa”.
• The complex objectives are (i) to develop, policy and strategy; (ii) provide deep sector expertise to the Regions by gathering pool of experienced individuals who can be consulted to provide sector expertise on complex transactions; (iii) develop new financing instruments; (iv) the Vice President will act as the spoke person to represent the Bank with external stakeholders on aspects of “Feed Africa” and “Improve Quality of Life for the People of Africa”.

The Hiring Department

• The Human and Social Development Department spearheads the Bank wide Jobs for Youth in Africa Strategy implementation coordination as well as the achievement of the High 5s on “Improving the Quality of Life of People in Africa” and contributes to the other High 5s. The Department supports scaling-up of Bank’s support to strengthening Jobs for Youth Flagship coordination, education, skills, employment, health systems and nutrition, for industrialization and economic transformation.
• The Department leads the Bank’s support to Africa’s economic transformation by: (i) developing and promoting the adoption of relevant policies and strategies; (ii) providing deep multi-sector expertise to the regional hubs by gathering pool of experienced individuals who can be consulted to provide technical advice on complex transactions (Communities of Practice); (iii) developing new financing instruments; and,  (iv) fostering strategic partnerships to leverage resources into the human and social development sectors

The Position

• The African Development Bank adopted in May 2016, the “Jobs for Youth in Africa” Strategy for the period of 2016 – 2025. This Strategy responds to the priorities in Bank’s Ten Year Strategy and the New Corporate Priorities (High-Fives). Creating productive jobs for the youth would improve their living conditions and enhance their engagement in Africa’s growth and economic transformation.
• The Jobs for Youth in Africa Strategy was launched during the Bank’s annual meetings in May, 2016, in Lusaka to commence its operationalization. The Development Economist and Migration Officer will be part of the team responsible of the day to day management of the implementation of the Jobs for Youth in Africa Strategy.

Duties and Responsibilities
Under the general supervision of the Director in charge of the implementation of the Jobs strategy, the Development Economist and Migration Officer shall carry out the following duties and responsibilities:

• Lead the Bank’s assessment of social and macroeconomic developments, monitoring of structural reforms and policy dialogue that impact national and regional jobs creation for youth and women, and also seek to address migration and refugees issues.
• Specifically, provide socio-economic and macroeconomic and reform advice; conduct and facilitate policy dialogue in close coordination with country economists, Regional Resources Centers and other Bank departments; and interact with country authorities, the private sector, local think tanks, academia, clients and other International Finance Institutions.
• Lead the Jobs Team input to country strategies and other related country strategy instruments;
• Support and develop innovative and timely solutions to mitigate the migration crisis and regional refugee crisis through the Jobs for Youth in Africa agenda.
• Carry out analyses of labour issues, unemployment, underemployment and youth migration issue, and propose operations to tackle the roots of the migration crisis.
• Support the Bank staff and departments to identify priority areas and potential projects with high jobs impact; help interface project design with private sector, and contribute to related to Additionality and Development Outcomes Assessment together with sector economists and provide input to the assessment phase of major projects.
• Lead the Jobs for Youth in Africa dialogue at the country and regional level for (i) the achievement of country policy dialogue objectives; and (ii) leading and coordinating contributions to country diagnostics study; and contributing to improvements in country and regional results measurements on Jobs for Youth.
• Oversee the drafting of Bank’s economic reports, including inputs for the region and its countries for periodic forecasting exercise, country assessments, African Economic Outlook, Country Strategy Papers and related products, Regional Integration Strategy Papers and briefing notes for senior management.
• Manage or lead selected top priority for Jobs for Youth in Africa projects especially related to migration issues and policy reforms.
• Carry out other technical tasks and coordination as required by the Jobs for Youth in Africa coordinator or the Director of the Department.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Master’s degree or its equivalent in Development Planning, Business Administration, Finance, Social Sciences, or related field.
• Have a minimum of seven (7) years of relevant experience in Africa, preferably in an international organization, government agency, think tank or other policy environment. Demonstrated relevant experience in jobs for youth, social protection, safety nets, financing for jobs.
• Strong knowledge of jobs creation, migration issues, good governance reforms and economic policy issues in Africa with at least seven years focusing on Africa.
• Experience with policy and policy-relevant research on jobs for youth, migration, social protection, safety nets, Small and Medium-Sized Enterprises.
• Knowledge and experience in understanding the analytical, operational and financial underpinnings of the African Migration crisis.
• Experience in employment and migration policy formulation, implementation, monitoring and evaluation would also be an asset.
• Proven experience in managing projects and demonstrated experience in managing complex projects with evidence on clear outcomes.
• Demonstrated experience in dealing with gender and civil society priorities in jobs creation agenda.
• Having private sector experience will be an added advantage.
• Demonstrated leadership effectiveness and supervisory ability to achieve defined objectives in international multicultural contexts.
• The ability to build partnerships with a broad range of clients and deliver results that meet the needs and long-term interests of clients within and outside the Bank.
• Ability to manage multiple, simultaneous and shifting demands/ priorities under tight deadlines and coordinate the work of others.
• Results-oriented, proactive, self-motivated and able to work both with autonomy and with a team in diverse national and cultural contexts.
• Flexibility and the ability to work across divisions and departments of the ‘Agriculture Human, and Social Development’ Sector Complex.
• Client orientation to understand, and when appropriate, anticipate client needs, to ensure the clients receive the best possible service from the Bank.
• Ability to develop strong working relationships with colleagues and contribute to the creation of a positive team environment.
• Experience in team management region focus in Africa would be a major advantage.
• Excellent communication and writing skills in English or French with a working knowledge of the other.
• Competence in the use of Bank standard software (Word, Excel, PowerPoint).

go to method of application »

Reference: ADB/17/029/2
Location: Côte d’Ivoire
Grade: GS8
Position N°: 50000457 - 50000917 - 50001408

The Complex

• The Vice-Presidency, Human Resources and Corporate Services ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
• The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, information technology, general services and institutional procurements, language services, business continuity and, health and safety strategies.

The Hiring Department/Division

• The role of the Human Resources Management department is to develop and execute a People Strategy, Policies, processes and practices which will enable the Bank to achieve its strategic Agenda. Core to the HR Strategy will be the attraction, development, engagement, motivation and retention of a best-in-class workforce.
• In order to create a truly transformed Human Resources work-way, the Human Resources Management department is structured around a triangular Model: Business Partnerships for strategy, client contracting and Human Resources delivery, Centers of Expertise/Subject Matter Experts for internal consulting, thought leadership, design, talent and staff development and training and best practice benchmarking, Human Resources Shared Services for transactional excellence and employees outreach.
• This new Human Resources Model will deliver a world-class employee life-cycle experience.
• Within the Human Resources Management Department, the Human Resources Shared Services Division is responsible to the administration of employee, management of benefits, payroll, Human Resources processes and data center.

The Position

• The Senior Human Resources Administration Assistant will be assigned to a moderate range of technical support assignments in HR administration.
• The incumbent will process transactions in Human Resources Information Systems to perform specialized tasks.
• S/he is responsible for carrying out administrative tasks related to Human Resources administration and for assisting Human Resources teams in providing statistics and data for decision support.
• The position holder works closely with the Human Resources Administration Officer.
• Accountabilities are set for the Human Resources activity in his/her area of responsibility - complex, field office or special contracts.

Duties and Responsibilities
Under the immediate supervision of the Human Resources Administration Officer, and the overall supervision of the Manager of the Human Resources Shared Services Division, the incumbent will undertake the following key responsibilities:

• Provide administrative support to Personal administration and Human Resources processes by:
  • Preparing Human Resources Administrative documents and decisions relating to regular and short term staff, Technical Assistants, Secondees, Project Staff and others. These documents include new staff appointment contracts, and contract renewals, staff promotions and any other work related to contract processing.
  • Maintaining templates and letters for staff separation, staff assumption of duty, transfers, promotions, contract renewals, confirmations, leave without pay and staff testimonials.
  • Ensuring, in liaison with Records section, that electronic and hard copy personnel files are up-to-date.
  • Monitoring staff probation periods and process staff confirmation.
  • Undertaking the maintenance of the contract renewals/probationary periods in the Human Resources Information Systems.
  • Undertaking administration of staff dependents for new hires and update / changes by staff in liaise with HR Records section.
  • Assist staff members with administrative procedures for adoption.
  • Working with Shared Services teams, Human Resources Benefits; Human Resources Payroll; Human Resources Master Data & Human Resources Employee Help Desk in problem resolution and treatment of queries from employees.
  • Assisting in the administration of assumption of duty of Bank staff, Technical Assistants, Secondees, and Project Staff and also the administration of assumption of Staff transfers/Staff movements including Promotions, employment terminations.
  • Assisting in the process of reference checks for employees to verify a range of candidate information, including employment history, academic qualifications and security checks.
  • Collecting approval of individual HR action decided, update Human Resources master data and follow up until completion.
  • Tracking staff movements within and without the Bank.
  • Maintaining and updating information on probation periods and fixed-term contracts of staff members.
  • Rafting statistics on recruitment, staff mobility, transfers and promotion.
• Perform day-to-day office management duties and provide assistance to other colleagues in the accomplishment of Division tasks when required.
• Participate to continuous business improvements and Human Resources Information Systems projects for automation.

Selection Criteria
Including Desirable Skills, Knowledge and Experience:

• Hold at least a Bachelor's Degree and or its equivalent in Human Resources Management, Information Systems, Business Management or other related disciplines.
• Have a minimum of six (6) years of relevant practical working experience in progressive positions.
• Good planning and monitoring skills will be highly desirable.
• A relevant and practical experience in Human Resources Management, Staff and legal counselling will be an asset.
• Having private sector experience will be an added advantage.
• Proactive, solution oriented individual, keen to resolve challenges through innovation.
• Ability to implement continual improvement activities to processes, with a keen eye for detail.
• Ability to multitask, meet strict deadlines and work under a pressure.
• Ability to work independently and coordinate with peers and other Human Resources experts in a multidisciplinary multicultural team.
• Excellent levels of initiative, enthusiasm, team spirit and organizational and interpersonal skills.
• Demonstrates tact and diplomacy in dealing with clients and other team members.
• Operational effectiveness.
• Communication.
• Problem solving.
• Client orientation.
• Team working and relations.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
• Good knowledge of the use of standard software (Word, Excel, Access, PowerPoint, and SAP). Good typing skills is highly desirable.

go to method of application »

Reference: ADB/17/385
Location: Côte d’Ivoire
Grade: PL3
Position N°: 50000671

The Complex

• The Vice-Presidency, Human Resources and Corporate Services (CHVP) Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
• The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, IT, general services and institutional procurements, language services, business continuity, and health and safety strategies.

The Hiring Department/Division/Unit

• The Vice-President, Human Resources and Corporate Services’ front office is staffed by 5 staff including the Assistant to the Vice President, Human Resources and Corporate Services. The front office staff members are in charge of advising and assisting the Vice President in the coordination of the work program and resources of the complex.

The Position

• As part of the Front office of the Vice President, Human Resources and Corporate Services, the Assistant Advisor position plays an advisory role to support the Vice President in ensuring an effective and efficient management of the Vice Presidency work.
• In this capacity the incumbent of the position will prepare analyses, briefs and provide advice in supporting the Vice President in the process of developing, implementing and safeguarding Bank group policies, directives and guidelines as pertains to Human Resources and Corporate services management.
• The job holder will provide quality control for the delivery of the Human Resources and Corporate Services Vice Presidency work.
• Specifically, the position aims to strengthen the Vice-Presidency to improve its capacity to respond to institutional needs and deliver the corporate services in an effective and efficient manner.

Duties and responsibilities
Under the Supervision of the Vice President Human Resources and Corporate Services, the Assistant Advisor to the Vice-President will:

Staff Appeals:

• Lead and offer solutions to the Vice President on staff appeals in consultation with other departments, Ethics office, Ombudsman and legal Department, in the interest of staff members and the Institution.
• Examine and respond to the concerns of staff members, in the strict observance of Bank rules and of confidentiality regarding their rights and conditions of service.

Audit:

• Lead the processing of audit cycle exercise from audit planning, audit execution, audit exit meetings, review of preliminary audit reports for the preparation of comments for the final audit reports.
• Lead and offer support to the complex departments and units in preparation of Audit Action plans.
• Organize periodic meetings with complex departments to discuss and ensure the submission of periodic progress reports on the status of monitoring and follow up of outstanding audit recommendations and assist in the preparation of pertinent comments to address audit issues.
• Lead and follow up, monitor and advice the Vice President on the implementation of audit recommendations.
• Lead the preparation of implementation progress reports for the Vice President and the Board on the Audit recommendations.

Work Programmes and Their Executions:

• Assist the Vice President and the Advisor in planning and preparing the Human Resources and Corporate Services activities.
• Advice the Vice-President on strategic and corporate management matters.
• Advise in determining work programme priorities of Organizational Units under the Human Resources and Corporate Servicescomplex to ensure they are mutually-reinforcing.
• Monitor the delivery of commitments from the complex organizational units, including commitments to the Boards, Senior Management as well as monitoring work programmes and assignments of Organizational Units.
• Alert the Vice-President on major impending deadlines or matters related to the execution of the work programmes and assignments.
• Prepares quarterly reports, destined to the President or Board, on status of work programmes when prescribed.
• Advice on Human Resources and Corporate Services Policies, Strategies and Guidelines
• Advise on and contribute to the initiation, development and review of the Bank Group's corporate policies, rules, regulations, processes and standards and advise in monitoring their implementation.
• Provide advice on applicable guidelines or adapt known precedent and innovate solutions where guidelines or applicable precedents do not exist.
• Examine and respond to the concerns of staff members, in the strict observance of Bank rules and of confidentiality regarding their rights and conditions of service; offer solutions in consultation with the Human Resources and Legal Departments, both in the interest of staff member and the Institution.
• Assist in the review of the fiduciary, judiciary controls, and governance framework related to the Human Resources and Corporate Services’ operations.
• Review contracts and human resource issues, as well as procurement, information technology, business continuity, medical and language services issues to ensure effectiveness and compliance with Bank Group policies, rules, regulations, procedures, and fiduciary controls.
• Evaluate the continued applicability of existing Bank policies and guidelines to provide suggestions and recommendations to the Vice-President on amendments.

Review of Position Papers, Porposals and Follow-Up on Key Actions:

• Review all incoming correspondence, documents, etc. received by the Office of the Vice President and advice on the actions to be taken.
• Review papers, notes or Board documents and correspondences from Heads of Organizational Units and provide advice and comments, as requested by the Vice President.
• Prepare concise analytic summaries of major policy, planning, and administrative documents submitted to the Vice President and advice on key actions.
• Study proposals and provide advice and comments to the Vice President for decision.
• Maintain close liaison with the Advisors to other Vice Presidents, the President, and Executive Directors in matters requiring follow-up action, and generally with the view to facilitate the working relationship of these centres of policy formulation and application.
• Budget Preparation and Execution/Participation In Meetings
• As required, attend the meetings of the Boards and their Committees and of key interdepartmental Committees.
• Advise the Vice President on key issues or any matters raised at these meetings which require his attention or action on the part of a Department reporting to him.
• Ensure that the budgets for Organizational Units under the Human Resources and Corporate Services complex are prepared and executed accordingly and facilitate any required movements; coordinate periodic reporting on budget implementation.
• Participate in the weekly Vice-Presidential Management Team meeting; prepare the issues paper, as necessary, advise on actions,
• Schedule and coordinate all preparations for meetings of the Human Resources and Corporate Servicescomplex Management team, preparing reports/minutes of such meetings and periodic situation on pending issues; and ensure required follow-up action.

Specific Assignments:

• Undertake specific assignments, solely or as a member of task forces, including organizational/policy and procedural, as requested by the Vice President; and participate in the Vice President's meetings with visiting delegations.

Selection Criteria
Including Desirable Skills, Knowledge and Experience:

• Hold at least a Master's or its equivalent in Human Resources Management, Organisational Development, Business Administration, Finance, Public Sector Management, Law, Social Sciences, Economics, or related discipline related to the responsibilities described above.
• Have a minimum of seven (7) years of relevant and progressive experience, acquired preferably from a reputable organization in the areas related to the Human Resources and Corporate Servicescomplex operations and their management;
• Experience should encompass management and support of the organizational transformation of the Human Resources and Corporate Servicescomplex; demonstrated skills on technical, organizational, management and logistical coordination, in support to the Bank’s operations, and handling of personnel and corporate issues especially in the unforeseen situation of a crisis and emergency.
• Certification in Audit, investigations, Human Resources, Procurement and Finance.
• Integrity, efficiency and discretion in handling of the Human Resources and Corporate Services complex dossiers, most of them being of sensitive and confidential nature.
• Client and results oriented individual holding “a can do attitude”.
• Effective consulting and advisory skills that enable clients and help them build their confidence and skills to deal with HR issues.
• Having private sector experience will be an added advantage.
• Ability to deal with sensitive issues in a multi-cultural environment and to build effective working relations with colleagues.
• Ability to work independently with little supervision as well as part of a multicultural team.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
• Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.   

go to method of application »

Reference: ADB/17/066/2
Location: Côte d’Ivoire
Grade: GS6

The Position

• The job of Department Assistant which falls under General Support Services that provides administrative support for the smooth running of the Department, ensures that the Director is freed from all tasks which could otherwise impede the efficient discharge of high duties and responsibilities.
• Each Department has its unique functions but the Department assistant works more or less uniformly irrespective of the Departments to assure hitch-free operations within the office of the respective Directorate.
• Accordingly, the Department Assistant’s job facilitates and contributes to the success of the Director in performing his/her role for the achievement of the High 5s.

Duties and Responsibilities
Under the General guidance and overall supervision of the Director, the Department Assistant will perform the following:
Work Flow Management:

• Receive and register all incoming and outgoing documents of the Department;
• Ensure that documents presented for Director’s signature are complete, with necessary attachments and background documents;
• Draft general or administrative correspondence on own initiative or on the basis of instructions and finalize for the Director's signature;
• Verify that outgoing correspondence is presented in accordance with the Bank’s accepted formats and check on probable typographical errors, presentation, completeness and procedural accuracy of all documents submitted to the Director for clearance, approval or signature;
• Review and classify priority and important correspondences and submit accordingly;
• Follow-up and ensure that target dates and deadlines are met using appropriate tracking tools, and that correspondence and queries are responded to in a timely manner;
• Channel correspondence for action by the Director or send directly to the concerned Division, if necessary.

Communication and Liaison:

• Receive visitors and telephone calls with tact and discretion, and act according to the nature and urgency of each, including redirecting to the concerned divisions, as appropriate;
• Screen Director's calls/visitors, make appointments for visitors to meet the Director or the Division Manager concerned;
• Provide background information to the Director for appointments with official visitors and/or staff members;
• Relay information between Director, Division Managers and other staff members of the department;
• Follow up on work deadlines with Division Managers;
• Schedule weekly team and ad hoc meetings for the Director, according to schedules and Director's Agenda for the week;
• Arrange time and venue for meetings, collect necessary background materials of meetings needed from the relevant Departments/Divisions; Remind Division Managers and other staff members about scheduled meetings.

Record Keeping and Documentation:

• Maintain a filing system in both hard and soft copies to meet the needs of the Department;
• Keep a weekly calendar of activities that shows all meetings to be attended by the Director as well as by other staff members. It also includes all external visits to the Department ;
• Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team's staff, checking their availability and ensuring they have the appropriate briefing files and documents;
• Maintain Contact address / Mailing directory of partners working with the Department.

Office Administration:

• Make travel arrangements for the Director including tickets, hotel reservation, etc.;
• Assist in preparation of presentations using PowerPoint and other software packages on own initiative or on the basis of instructions;
• Perform other office administration tasks (photocopies, emails) when the need arises;

Selection Criteria
Including Desirable Skills, Knowledge and Experience:

• Hold at least a Bachelor’s degree in Business Management, Commerce, Administration or related discipline;
• Training in secretarial Science and/or Administration and Office Management is advantageous;
• Have a minimum of four (4) years of relevant and practical experience in administrative and secretarial roles, in similar offices of international Organizations, Development Banks or similar institutions;
• Having private sector experience will be an added advantage.
• Good knowledge of administration and office support services, including systems and procedures;
• Good coordination skills - methodical and self-organized;
• Demonstrable commitment to delivering excellent customer service focused reception and administration service;
• Good interpersonal, planning and organizational skills;
• Ability to think quickly to respond to immediate requests;
• Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving;
• Proficiency in the use of standard equipment (computer, fax, scanner, photocopies, etc.);
• Communication;
• Problem Solving;
• Client Orientation;
• Team working;
• Operational Effectiveness;
• Innovation and Creativity;
• Attention to detail;
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other;
• Bilingualism, knowledge of Arabic, Portuguese, etc. is an advantage;
• Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint, SAP and/or other integrated document management system).

go to method of application »

Reference: ADB/17/067/2
Location: Côte d’Ivoire
Grade: GS7

The Hiring Complex (Various)

• The Vice Presidency for ‘Agriculture, Human, and Social Development is a Sector Complex focusing on the Bank’s Ten Year Strategy High 5s priority of “Feed Africa” and “Improve Quality of Life for the People of Africa”.
• The Chief Economist/Vice-President for Economic Governance and Knowledge Management is the Bank’s spokesperson on economic matters and the Vice-President for the ‘Economics Governance and Knowledge Management Complex’
• The Vice-Presidency for Finance oversees the financial management of the Bank Group.
• The Vice-Presidency, Human Resources and Corporate Services ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
• The Bank has reorganized and is developing the Regional Development, Integration and Business Delivery Complex whose major objective is to build regional capabilities and bring responsibility for client activities closer to the regions.
• The Vice-Presidency for ‘Power, Energy, Climate and Green Growth’ is a Sector Complex focusing on the Bank’s Ten Year Strategy High 5s priority of “Light up and Power Africa”.

The Position

• The Job of Complex Assistant which falls under General Support Services that provides administrative support for the smooth running of the Complex, ensures that the vice president is freed from all tasks which could otherwise impede the efficient discharge of higher duties and responsibilities.
• Each complex has its unique functions but the Complex Assistant works more or less uniformly irrespective of the Complex to assure hitch-free operations within the office of the respective Vice-President.
• Accordingly, the Complex Assistant’s job facilitates and contributes to the success of the Vice-President in performing his/her role as a key functionary in the Bank’s strategy for the achievement of the High 5s.

Duties and Responsibilities
Under the general guidance and overall supervision of the Vice-President, the Complex Assistant will perform the following:
Workflow Management:

• Devise and maintain office systems to deal efficiently with paper flow; organize and store paperwork, documents and computer-based information;
• Track and follow up on documents: deal with incoming email, faxes, post and correspondence;
• Distribute Papers from the Vice President’s office and maintain a follow up system as required.

Office Administration:

• Organize and attend to the Vice-President’s multiple engagements as required such as conference bridges, appointments, luncheons and other official events;
• Ensure that the Vice President is well-prepared for these meetings and engagements through provision of Agenda, minutes and supporting documents;
• Arrange travel, visas and accommodation and, occasionally, travel with the Vice President to provide general assistance;
• Coordinate visits of senior management as needed, which includes in particular; the setting up of appointments, arranging logistics and transportation;
• Handle internal and general enquiries: screen telephone calls and requests as appropriate; welcome and look after visitors; organize and maintain diaries and make appointments;
• Provide administrative assistance to the Vice-President, Vice President’s  Advisor and Vice President’s  Assistant as required; These include the management of the filing and retrieval system;
• Screen incoming calls to ensure the effective use of the Vice President’s time.

Resources Management:

• Manage systems. Create and process expense reports;
• Assist the management in issues concerning resources such as administrative budget; independently monitor and review expenses and bring emerging issues to the attention of the vice­ president.

Support to Analytical Work:

• Produce documents, briefing papers, reports, spreadsheets and presentations;
• Take notes at meetings, write letters, prepare minutes - as requested;
• Ensure adherence to African Development Bank Group guidelines for all administrative undertakings;
• Respond to inquiries from Bank executives, liaise with clients and other staff, Facilitate coordination with other vice-presidencies; partner and work with other Assistants and groups in different locations;
• Carry out background research and present findings into subjects the Vice-President is dealing with.

Selection Criteria
Including Desirable Skills, Knowledge and Experience

• Hold at least a Bachelor's Degree or its equivalent in Business Management, Commerce, Administration or related discipline;
• Training in report writing/administration/office management is advantageous;
• Have a minimum of five (5) years of relevant and practical experience, in an executive office in a support function;
• Experience in supporting operations of international organizations is preferable;
• Having private sector experience will be an added advantage;
• Innovation and creativity;
• Communication;
• Problem solving;
• Client orientation;
• Team working and relationships;
• Operational effectiveness;
• Inter-cultural sensitivity;
• Able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting;
• Skills in handling internal and external requests efficiently;
• Excellent sense of initiative, confidentiality, enthusiasm, and team spirit;
• Organization - Time, Space and Task Skills;
• Broad knowledge of Business Concepts;
• Good knowledge of Administration and Office Support Services including Systems and Procedures;
• Proficiency in use of standard office equipment e.g., Computer, fax, photocopier, scanner, etc.;
• Advanced proficiency to quickly adapt to new technology by acquiring required skills;
• Ability to deploy sound judgment and make reasonable decisions in the absence of direction;
• Ability to deploy knowledge, skills and abilities to work effectively without constant and direct supervision or guidance;
• Ability to adjust to multiple deadlines and attention to detail while working with diverse workforce;
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other;
• Bilingualism, knowledge of Arabic, Portuguese, etc. is an advantage;
• Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint, SAP and/or other integrated document management system).

go to method of application »

Reference: ADB/17/065/2
Location: Côte d’Ivoire
Grade: GS5
Position N°: N/A

The Position

• The position of Unit/Division Assistant which falls under General Support Services that provides administrative support for the smooth running of the Team, ensures that the Division Manager/ Team Leader is freed from all tasks which could otherwise impede the efficient discharge of higher duties and responsibilities.
• Each Team has its unique functions but the Unit/Division Assistant works more or less uniformly irrespective of the Team to assure hitch-free operations within the Unit/Division of the respective Manager/ Team Leader.
• Accordingly, the Unit/Division Assistant’s job facilitates and contributes to the success of the Division Manager / Team Leader in performing their jobs effectively in furtherance of the Bank’s strategy for the achievement of the High 5’s.

Duties and Responsibilities
Under the General guidance and overall supervision of the Manager / Team Leader, the Unit/ Division Assistant will perform the following:
Work Flow Management:

• Undertake such transactional tasks and processes that support the smooth running of the work of the Manager and Team;
• Provide support and follow up on routine administrative correspondence and processes;
• Undertake correspondence and tasks in accordance with the Bank’s accepted formats and check on probable typographical errors, presentation, completeness and procedural accuracy of all documents submitted to the Manager / Team Leader for clearance, approval or signature;
• Review and prioritize important correspondence and tasks for execution;
• Follow-up and ensure that tasks are completed with dispatch and within given deadlines.

Communication and Liaison:

• Receive visitors and telephone calls with tact and discretion, and act according to the nature and urgency of each, including redirecting to the concerned division members or action parties as appropriate;
• Facilitate the arrangements for meetings with respect to their timings and booking of venue;
• Provide support to the Manager / Team for appointments with official visitors and/or staff members;
• Follow up on work deadlines for routine and assigned tasks;
• Schedule meetings for the Manager / Team, according to schedules and Agenda for the week;
• Arrange time and venue for meetings, and provide support required for their success;
• Write meeting reports/minutes.

Record Keeping and Documentation:

• Maintain a filing system in both hard and soft copies to meet the needs of the Division / Team;
• Keep a weekly calendar of activities that shows all meetings to be attended by the Manager / Team Leader as well as by other staff members. It also includes all external visits to the Department;
• Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team's staff, checking their availability and ensuring they have the appropriate briefing files and documents;
• Maintain Contact address / Mailing directory of partners working with the Division / Team.

Office Administration:

• Make travel arrangements for the Manager / Team including tickets, hotel reservation, etc;
• Support the preparation of presentations as required;
• Photocopy and send electronic communication when the need arises;
• Undertake any other related tasks as assigned by the Manager / Team Leadership.

Procurement Duties:

• Assist in carrying out the function of procurement duties;
• Process Purchase Requisitions assigned to the Functional Group related to procurement of goods, services and works;
• Receive and review requisitions for clarity, adequacy of specifications, completeness, obtain additional information and liaise with the User Departments and, confirm that the budget exist for the requisition.

Budget:

• Manage the budget assigned to the division;
• Assist management in issues concerning resources such as the administrative budget; monitor and review expenses and bring issues to the attention of management;
• Participate in the preparation of the annual and mid-year budget review by inputting data in SAP system and the monitoring thereof.

Selection Criteria
Including desirable Skills, Knowledge and Experience:

• Hold at least a Bachelor's degree in Business Management, Commerce, Administration or related discipline;
• Training in secretarial Science and/or Administration and Office Management is advantageous;
• Have a minimum of four (4) years of relevant and practical experience in administrative and secretarial roles, in similar offices of international Organizations, Development Banks or similar institutions;
• Having private sector experience will be an added advantage.
• Good knowledge of administration and office support services, including systems and procedures;
• Able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting;
• Handling internal and external requests efficiently;
• Ability to work and cooperate with others from diverse background;
• Ability to manage simultaneous and shifting demands, priorities and tight deadlines;
• Proficiency in the use of standard equipment (computer, fax, scanner, photocopies etc.);
• Demonstrable commitment to delivering excellent customer service focused reception and administration service;
• Good writing skills;
• Communication;
• Problem Solving;
• Client Orientation;
• Team working;
• Operational Effectiveness;
• Innovation and Creativity;
• Integrity and confidentiality;
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other;
• Bilingualism, knowledge of Arabic, Portuguese, etc. is an advantage;
• Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint and SAP).