Logistics Officer at The Norwegian Refugee Council (NRC)

Generic responsibilities

• Supervision and capacities building of logistics team under his supervision
• Implement NRC’s logistics policies and procedures at office level
• Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes
• Ensure anti-corruption, transparency and cost efficiency principles in all processes (e.g. in procurement, vehicle management, asset management, warehousing)
• Ensure safe and efficient transport of staff and materials/goods
• Prepare and share plans, records and reports as required (e.g. status reports, inventory lists, etc.)
• Implement a filing system/archives according to local requirements
• Conduct spot checks, and regular stock counts
• Ensure NRC stocks/assets management system are in place and followed at field level
• Ensure all NRC assets/premises are in good conditions and monitor maintenance/repairs if required.

Specific Responsibilities

• Identify suitable and reliable suppliers, vendors, providers and contractors of goods and services in support of programme implementation in accordance with NRC logistics Guidelines.
• Receive purchase requisitions and source bids & quotations for the purchases of goods and services in accordance with NRC procurement procedures and tools.
• Assess, negotiate and issue purchase orders & contracts to suppliers, vendors, providers and contractors of goods and services in accordance with NRC value for money principles
• Liaise with suppliers to ensure prompt and accurate delivery of goods and services as per purchase order & contracts, invoices, delivery notes and packing lists.
• Maintain proper files of procurement documents (Purchase requisitions, quotations, bid analysis, purchase orders and other relevant documents)
• Ensure accurate procurement tracker is in place and shared on a weekly basis with relevant staff.
• Maintain a proper vendor database with accurate evaluation reports
• Maintain inventory control system for all NRC’s non-assets (furniture, fixtures, low value equipments and materials, etc…)
• Conduct regular spot checks of stocks and inventories (stationaries, assets and non-assets).
• Responsible for vehicles and generators fleet management, including daily management of drivers
• Monitor the use of vehicles and follow up with drivers on the use of the movement board
• Prepare vehicles car pool reports and maintenance reports on a monthly and send to the Logistics coordinator.
• Prepare generators reports (fuel consumption and maintenance) on monthly basis and send to the Logistics coordinator.
• Ensure proper handover, including signatures, for all equipment allocated to NRC staff.
• Ensure proper filing of all documents relative to assets management as per NRC policy (Loss and damage report, Asset transfer is tagged in collaboration with Logistics Coordinator.

Qualifications

• Relevant university degree, or other relevant educational background combined with relevant professional experience.
• Minimum 2 year experience from working with Logistics in a humanitarian/recovery context
• Proven experience in custom clearance
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Managing resources to optimize results
• High-level competency in computer skills (Microsoft Office applications)
• Fluency in English, both written and verbal

Personal qualification

• Ability to work under pressure, independently and with limited supervision.
• Highest standards of ethics and integrity
• Communicating with impact and respect
• All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

We offer

• Commencement: 01 August 2017
• Contract period: 31 December 2017 (with possibility of extension)
• Salary/benefits: According to NRC’s directions
• Duty station: Abuja, FCT,