Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

  • Posted: Jun 28, 2017
    Deadline: Jul 15, 2017
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security. WFP is part of the United Nations system and is voluntarily funded. Born in 1961, WFP pursues a vision of the world in which every man, woman and child has access at all times to t...
    Read more about this company

     

    Buiness Support Assistant G4 - HR

    Requisition # 56984 
    Location: Abuja

    Job Pupose

    • To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery. 

    Organzational Context

    • This job is found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ).
    • Job holders may either perform administrative support functions in the front office and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the relevant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the relevant Head of Unit, Chief, or the designate.
    • At this level, work is carried out under minimal supervision.
    • Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

    Key Accountabilities  (not all-inclusive)

    • Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
    • Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
    • Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
    • Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
    • Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
    • Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
    • Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
    • Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
    • Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.

    4Ps Core Organizational Capabilities
    Purpose:

    • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
    • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
    • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
    • Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

    People:

    • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
    • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
    • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
    • Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

    Performance:

    • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
    • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
    • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
    • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

    Partnership:

    • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
    • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
    • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
    • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

    Stardard Minimum qualifications
    Education:

    • Completion of secondary school education.  Post-Secondary School certification or additional training in administrative field required.

    Experience:

    • Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

    Knowledge & Skills:

    • Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
    • Knowledge of work routines and methods in order to complete processes under minimal supervision.
    • Uses tact and courtesy to give and receive information to a wide range of individuals.
    • Ability to identify data discrepancies and rectify problems requiring attention.
    • Ability to offer guidance or basic on-the-job training to more junior staff.

    Language:

    • Fluency in both oral and written communication in English.

    Desired Experiences for Entry into the Role

    • Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
    • Knowledge of work routines and methods in order to complete processes under minimal supervision.
    • Uses tact and courtesy to give and receive information to a wide range of individuals.
    • Ability to identify data discrepancies and rectify problems requiring attention.
    • Ability to offer guidance or basic on-the-job training to more junior staff.

    Terms and Conditions

    • Qualified female candidates are encouraged to apply.
    • Only shortlisted candidates will be contacted at each stage.
    • Only Nigerian nationals and holders of valid residence & work permits are eligible to apply.
    • Applications should be submitted in English and online only.

    go to method of application ยป

    Human Resources Officer

    Reference: 57302
    Location: Abuja

    Organizational Context

    • This job is found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and typically report to a more senior HR Officer, Regional/Country Director or the designate.
    • Job holders operate with minimal supervision, and provide guidance to junior staff to ensure that operational and project objectives are achieved.
    • They are heavily involved in day–to-day activities and analytical work. Job holders provide advice on low complex issues, applying HR rules, regulations and expertise in making determinations and recommendations across a range of activities.

    Job Purpose

    • To deliver a professional, client-focused HR services, partnering with managers to implement HR solutions in line with WFP corporate priorities.

    Key Accountabilities (not all-inclusive)

    • Contribute towards the development of country specific plans and processes, and deliver HR operational activities or projects, following standard processes and ensuring alignment with wider WFP policies.
    • Provide advice to managers and employees, understanding their needs and ensuring policies, procedures, processes, systems and tools are available and correctly applied to support them.
    • Provide effective management of the employment relationship between WFP and its staff, by administering conditions of service, contracts and appropriate entitlements, and resolving employee relations issues.
    • Contribute to staff capability building, working with managers to understand individual skills and business requirements, and organizing/delivering development solutions which equip people with the skills and knowledge required to meet current and future challenges.
    • Deliver onboarding activities which ensure new employees have a positive experience of WFP, and are successfully integrated into their new role and the organisation.
    • Contribute to building and managing talent within WFP, working with managers to understand their needs and delivering solutions to recruit, retain, manage and develop a high caliber workforce to deliver business objectives.
    • Support organizational design activities that enable senior management to define and organize structures and jobs, and allocate people to the right places in order to improve efficiency.
    • Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.
    • Collate and analyse data for the preparation of accurate and timely reporting, supporting a WFP wide view of HR activities that enables informed decision-making and consistent information for stakeholders.
    • Contribute to continuous improvement by implementing new/updated HR policies, procedures and systems and recommending improvements to ways of working.
    • Other as required.

    4Ps Core Organizational Capabilities
    Purpose:

    • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
    • Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
    • Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
    • Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

    People:

    • Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
    • Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
    • Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
    • Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

    Performance:

    • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
    • Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
    • Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
    • Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

    Partnership:

    • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
    • Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
    • Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
    • Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

    Standard Minimum Qualifications

    • Education: Advanced university degree in Human Resource Management, Public or Business Administration, Industrial Psychology or other relevant field, or First University degree with additional years of related work experience or trainings/courses.
    • Experience: Typically three or more years of postgraduate professional experience in Human Resources with an interest in international humanitarian development.

    Knowledge & Skills:

    • Broad or specialised knowledge of HR best practices, techniques and processes with some understanding of the basic theoretical background.
    • Ability to supervise and support more junior and/or less experienced members of the team.
    • Ability to work with minimal supervision.
    • Ability to analyze data, draw conclusions and recommend a course of action.
    • Good communication skills required to give and receive information and work with a variety of individuals.
    • Ability to establish and maintain effective relationships with clients and provide client oriented service. Ability to identify client’s needs and match them to appropriate solutions.
    • Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems.
    • Language:  Fluency (level C) in English language.

    Terms and Conditions

    • Qualified female candidates are encouraged to apply.
    • Only Nigerian nationals are eligible to apply for this position.
    • Applications must be submitted online, and in English only.
    • Only shortlisted candidates will be contacted.

    Method of Application

    Use the link(s) below to apply on company website.

     

    Build your CV for free. Download in different templates.

  • Send your application

    View All Vacancies at World Food Programme (WFP) Back To Home

Subscribe to Job Alert

 

Join our happy subscribers

 
 
Send your application through

GmailGmail YahoomailYahoomail