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  • Posted: Jun 21, 2017
    Deadline: Jul 6, 2017
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    The African Development Bank Group (AfDB) is a multilateral development finance institution established to contribute to the economic development and social progress of African countries. The AfDB was founded in 1964 and comprises three entities: The African Development Bank, the African Development Fund and the Nigeria Trust Fund. The AfDB’s missi...
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    Insurance Claims Assistant

    • Job Type
    • Qualification
    • Experience 5 years
    • Location Other
    • Job Field Insurance 

    Reference: ADB/17/278
    Location: Côte d’Ivoire
    Grade: GS-7
    Position N°: 50000415

    The Complex

    • The Vice-Presidency, Human Resources and Corporate Services Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
    • The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, IT, general services and institutional procurements, language services, business continuity, and health and safety strategies.

    Department/Division

    • The primary roles of the General Services and Procurement Department are to manage the Bank’s assets, oversee all corporate procurement of goods, services, works and real estate, coordinate all staff travel and transport of Bank’s goods and staff, catering services and other logistics arrangements and the mail services and keep staff informed about services offered.
    • To this end the General Services and Procurement Department formulates and applies rules for procurement, storage, and maintenance of furniture, office equipment and supply; design, prepare and implement programs for the construction or acquisition and maintenance of buildings and premises; formulate and ensure the proper and effective application of administration policies within the Bank in such areas as communications, transport, travels, security, protection and safety of the Bank’s staff and property; and perform related duties.
    • The department is responsible for managing the Bank’s fixed assets (valued at over UA 100,000,000).
    • The General Services and Procurement Department comprises 3 divisions supervised by the Director General Services and Procurement.
    • These divisions are:
      • Operations and Maintenance Division (CHGS.1);
      • Corporate Procurement Division (CHGS.2); and
      • Support Services Division (CHGS.3).

    The Position

    • Working closely with internal and external stakeholders, the Insurance and Claims is responsible for guiding the insured or Bank staff in completing claim forms and securing information from the insured for purpose of processing and settling claims with the Insurance Brokers.

    Duties and Responsibilities
    Under the Supervision of the Principal Insurance Officer (the Team Leader), the Insurance and Claims Assistant will:

    • Process general claims in liaison with the Insurance and Claims Officer.
    • Handle directly claims on property and motor vehicles.
    • Handle directly claims on Travel missions.
    • Perform back office work.
    • Introduce and process all insurance policies in SAP.
    • Create Purchase Requisitions in SAP for approval.
    • Liaise with Finance department to ensure settlement of premiums after release Service Entry Sheet.
    • Keep and update register of internal and external stakeholders.
    • Develop and follow diary on settlement of claims with Insurance Brokers of the Bank.
    • Arrange and organize insurance events in consultation with the Team Leader.
    • Promote good relationship between Bank staff and Insurance Brokers of the Bank.
    • Carry out any other duties assigned by the Supervisor.

    Selection Criteria
    Including Desirable Skills, Knowledge and Experience

    • Holds at least a Bachelor's Degree in Commerce, Business Administration, Law, Engineering, Finance or related areas.
    • Have a minimum of five (5) years of relevant experience in insurance industry.
    • Having private sector experience will be an added advantage.
    • Ability to maintain accurate records on insurance claims.
    • Ability to work under pressure of tight deadlines.
    • Ability to work sensitively in a multicultural environment and build effective working relations with clients and colleagues.
    • Ability find or generate and apply new and evolving ideas.
    • Ability to identify and resolve problems.
    • Analytical abilities and attention to detail.
    • Understand the claims settlement processes.
    • Ability to process insurance contracts and policies in automated systems.
    • Practical knowledge of SAP systems will be an advantage.
    • Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
    • Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.

    go to method of application »

    Insurance and Claims Officer

    • Job Type
    • Qualification
    • Experience 4 years
    • Location Other
    • Job Field Insurance 

    Reference: ADB/17/279
    Location: Côte d’Ivoire
    Grade: PL6
    Position N°: 50000393

    The Complex

    • The Vice-Presidency, Human Resources and Corporate Services Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
    • The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, IT, general services and institutional procurements, language services, business continuity, and health and safety strategies.

    The Hiring Department/Division

    • The primary roles of the General Services and Procurement Department are to manage the Bank’s assets, oversee all corporate procurement of goods, services, works and real estate, coordinate all staff travel and transport of Bank’s goods and staff, catering services and other logistics arrangements and the mail services and keep staff informed about services offered.
    • To this end the General Services and Procurement Department formulates and applies rules for procurement, storage, and maintenance of furniture, office equipment and supply; design, prepare and implement programs for the construction or acquisition and maintenance of buildings and premises; formulate and ensure the proper and effective application of administration policies within the Bank in such areas as communications, transport, travels, security, protection and safety of the Bank’s staff and property; and perform related duties.
    • The department is responsible for managing the Bank’s fixed assets (valued at over UA 100,000,000).
    • The General Services and Procurement Department comprises 3 divisions supervised by the Director General Services and Procurement. These divisions are: (i). Operations and Maintenance Division (CHGS.1); (ii). Corporate Procurement Division (CHGS.2); and (iii). Support Services Division (CHGS.3).

    The Position

    • The incumbent’s responsibilities are to secure information on the insurance policies to verify the accuracy and completeness of information on claims, applications and related documents and analyses such information to produce reports that feed into decision making process on all insurance cases.

    Duties and Responsibilities
    Under the Supervision of the Principal Insurance Officer (the Team Leader), the Insurance and Claims Officer will:

    • Supervise all insurance claims in line with insurance policies.
    • Handle claims linked to social protection (claims in respect of work related accidents, other accidents, death.
    • Assist the Team Leader in setting up insurance cover for Bank Staff loans.
    • Monitor the performance of insurance coverage on Bank staff loans and report to the Team Leader of any discrepancies.
    • Assist the Team Leader in setting up a complimentary Health Insurance Cover for Bank staff and their beneficiaries including retirees and their eligible beneficiaries.
    • Monitor the performance of Complimentary Health Insurance Cover and report any cases of abuse.
    • Collect and analyse data on all claims related to social protection, life insurance, Bank movable and fixed assets including public liabilities.
    • Prepare monthly reports for the attention of the Team Leader.
    • Prepare quarterly reports that will aid the Director of the General Services and Procurement Department and the Team Leader in the decision-making process.
    • Update existing policies to reflect changes regarding staff compliments and Bank Asset portfolio.
    • Communicate with Insurance brokers to obtain information necessary for processing claims.
    • In consultation with the Finance department, ensure timely settlement of premiums.
    • Perform any other duties as assigned by the Supervisor.

    Selection Criteria
    Including desirable skills, knowledge and experience:

    • Hold at least a Master Degree in Business Administration, Law, Engineering, Finance or related areas.
    • Have a minimum of four (4) years of relevant experience in Insurance Industry at a senior level.
    • Having private sector experience will be an added advantage.
    • Ability to maintain accurate records and provide regular reports on insurance claims.
    • Ability to work under pressure of deadlines.
    • Ability to work sensitively in a multicultural environment and build effective working relations with clients and colleagues.
    • Ability to identify and understands relationships, constraints and pressures affecting others.
    • Show effective negotiating and interpersonal skills.
    • Show problem solving and analytical skills.
    • Be innovative and creative.
    • Ability to identify and resolve problems.
    • Demonstrable understanding and application of insurance principles and processes.
    • Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.
    • Ability to communicate effectively (written and oral) in English or French preferably with a good working knowledge of the other language.

    go to method of application »

    Principal Resource Mobilization & Partnerships Officer

    • Job Type
    • Qualification
    • Experience 6 years
    • Location Other
    • Job Field Banking 

    Reference: ADB/17/276
    Location: Côte d’Ivoire
    Grade: PL4
    Position N°: 50071242

    The Complex

    • The Vice Presidency for Finance oversees the financial management of the Bank Group.
    • This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management for the Bank Group.

    The Hiring Department/Division

    • As part of the Finance Complex, the Resource Mobilization and Partnerships Department is responsible for strategic partnerships, donor resource mobilization and the leveraging of the financial resources and instruments of the African Development Bank Group. The department is comprised of two divisions whose primary, joint role is to increase the pool and types of funding available to the Bank's regional member countries, particularly for transformative projects in line with the Bank's Ten-year strategy and High five priorities.
    • The Non-Sovereign and International Institutions Division is responsible for managing relationships with new partners, emerging economies and non-sovereign partnerships including relationships with private sector co-financiers and institutional investors, Sovereign Wealth Funds, pension funds, Development Finance Institutions, private sector entities, and philanthropic foundations.
    • The Non-Sovereign and International Institutions Division also leads the partnership with sovereign entities such as bilateral aid agencies and manages a number of bilateral sovereign trust funds.
    • The Non-Sovereign and International Institutions Division also promotes co-financing with non-sovereign entities through co-financing facilities; finds innovative ways to partner with non-traditional donors and to work with other organizational units of the Bank to find resources for their initiatives (e.g. the Africa50 Fund); and works to develop innovative financial products and risk mitigation instruments which catalyze private capital to finance development in Africa (e.g. Private Sector Facility). Finally, the Non-Sovereign and International Institutions Division is also responsible for the required periodic reporting on the use of funds as well as for the review of proposals for new partnerships through the Standing Committee on Partnerships.

    The Position

    • The Principal Resource Mobilization & Partnerships Officer is an important professional in the division who plays a key role in mobilizing and deploying the Bank Group’s resources, by contributing to the planning, conceptualization, elaboration and operationalization of key Bank Group key resource mobilization and partnerships processes.

    Duties and Responsibilities
    Under the supervision and guidance of the Division Manager, Non-Sovereign and International Institutions, the Principal Resource Mobilization and Partnerships Officer will perform the following:

    • Task manage specific resource mobilization efforts through statutory replenishments, co-financing, fundraising for trust funds, special initiatives and any other innovative partnership mechanisms with the Bank Group’s traditional, sovereign and non-sovereign partners;
    • Promote the efficient utilization of mobilized resources by user Departments based on best practice;
    • Oversee the administration, monitoring of these funds as well as their disbursement, and preparing progress reports/financial reports to the respective Donors and to senior management;
    • Provide internal stakeholders with technical advice and information on development partner funding priorities to strengthen opportunities for target fundraising and facilitate the coordination and collaboration between Bank Group business units ;
    • Organize regular internal and external outreach events for the benefit of staff and other stakeholders to explain the activities of the different funds and key drivers of the allocation system;
    • Participate in and contribute to key partnerships meetings, (including those with other Multilateral Development Banks and other international organizations and philanthropic organizations) to seek for new resource mobilization and partnership opportunities for the Bank Group; contribute to effective collaboration with other departments and complexes;
    • Take a key role in the conceptualization, elaboration and presentation of Bank Group resource mobilization and negotiation documents; elaborate policy and strategy papers relevant to resource mobilization and/or negotiation process;
    • Contribute to the development of strategic options for positioning the Bank Group in the global aid architecture, mobilizing and deploying its resources, by contributing to the planning, conceptualization, elaboration and presentation of the Bank Group key resource mobilization and negotiation documents;
    • Assist in elaborating division objectives, work programs and their execution, while ensuring that deadlines are met and that outputs reach the highest technical standards.

    Selection Criteria
    Including desirable skills, knowledge and experience:

    • Hold at least a Master's Degree (or its equivalent) in Finance, Economics, Law, International Affairs and/or other relevant fields.
    • Have a minimum of six (6) years of relevant and practical experience including in resource mobilization, preferably across (i) public and/or non-profit; and (ii) private sectors along with established operational track record in achieving results.
    • Private sector experience will be an added advantage.
    • Strong grasp and understanding of the key trends in development finance (including the various donors’ assistance policies, bilateral and multilateral partnership trends in the short-, medium-, and long-term) and what these all imply for the Bank Group’s mandate at any one time.
    • Knowledge of the Bank Group’s various financial instruments and policies as well as of its resource mobilization and on-lending activities.
    • Negotiation skills - proven diplomatic skills to effectively conduct complex negotiations with public and private institutions.
    • Understands the strategic fit of new product/service opportunities.
    • Actively contributes and shares with established networks.
    • Has shown proof of Operational Effectiveness.
    • Has demonstrated Innovation & Creativity in the face of problems.
    • Proven ability to persuade, influence and win over a skeptical audience; and tailor arguments to all levels of stakeholders.
    • Ability to proactively manage relationships with internal and external partners and donors.
    • Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
    • Competence in the use of standard software (Word, Excel, Access, PowerPoint).

    go to method of application »

    Division Manager - Data Center & System Management Services

    Reference: ADB/17/280
    Location: Côte d’Ivoire
    Grade: PL2
    Position N°: 50092473

    The Complex

    • The Vice-Presidency, Human Resources and Corporate Services ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
    • The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, Information Technology general services and institutional procurements, language services, business continuity and, health and safety strategies.

    The Hiring Department

    • The Corporate Information Technology Services Department mission at the Bank is to align the Information Technology delivery strategy along with the Bank’s business strategy, to increase the organizational effectiveness through efficient use of the Information Systems.
    • Under the leadership of the Bank’s Information System’s Director, the Corporate Information Technology Services Department is mandated by the Bank to deliver the best possible IT services for Bank staff, and help achieve the results that will get the Bank closer to accomplishing its development goals.

    The Position

    • The Division Manager Data Center & System Management Services provides leadership, supervision and management for the acquisition, deployment, operations and support of the Bank’s information technology infrastructure.
    • Areas of responsibility include:
      • Deliver and support Bank’s infrastructure (servers, storage, databases) and services, applications such as email messaging, support to the development teams and in charge of managing and monitoring the different data centers; ensure the services continuity, capacity and availability, define Service Level Agreements;
      • Continually improve services to meet technology requirements and standard; providing technical guidance and leadership to the different teams within the Division, staff motivation and engagement, performance management, coaching and mentoring, resources planning and optimization.

    Duties and Responsibilities
    Under the overall supervision of the Director of the Corporate Information Technology Services department, the Division Manager will undertake the following:

    • Set the goals and objectives of the division, lead the team, evaluate its performance, manage staff potential and training needs.
    • Plan and oversee the management of activities undertaken by the division: monitoring of work programs and projects in a timely fashion within the budget.
    • Ensure that the Information Technology infrastructure services needed by the bank, as agreed, are provided in a usable, efficient, timely, secure, highly available and cost effective manner.
    • Actively participate in long-range strategy planning and manages policy development to address complex business issues; provides leadership to cross-functional teams.
    • Oversee the development of service based management processes, control and measure to ensure quality of service is maintained to meet business objectives.
    • Implement a service-oriented, quality-driven and result based culture across the division teams that quality criteria are clear, available, measured adhered to and reported.
    • Champion & promote on-going service improvements to continually enhance quality and customer satisfaction with respect to infrastructure services.
    • Develop, implement, and maintain change control and rigorous testing processes for modifications to IT infrastructure, including the application of formal Release Management governance and procedures.
    • Define, implement and maintain service continuity, capacity and availability plans taking into consideration applicable business operations, risks and service requirements.
    • Manage distributed teams, including Third Party Vendors and Outsourced Partners to guarantee deliverables to Time, Budget and Quality Objectives.
    • Develop, review, manage, set and measure objectives and motivate team members to successfully accomplish company and personal advancement objectives.
    • Focused on cost savings, high performance, high reliability, quality of user experience and architectural alignment of solutions.
    • Work with the Corporate Information Technology Services department management, present supporting information to Steering Committees, the Boards of Directors, and others in order to obtain approval for major IT contracts and investment for the Bank.
    • Represent the Corporate Information Technology Services department in meetings, task forces, and work groups comprised of sister agencies and as required, representatives of governments.

    Selection Criteria
    Including Desirable Skills, Knowledge and Experience:

    • Hold at least a Master's Degree or its equivalent in Computer Science, Information Technology, Technology management, Telecommunications Engineering or related area.
    • Have a minimum of eight (8) years of progressive experience in similar position with at least 3 years of experience in management with track record in people management, and coaching.
    • Private sector experience will be an added advantage.
    • Excellent Information Technology Service Management skills with 8+ years of running complex Information Technology Service Management operations years proven track record of managing Information Technology infrastructure, systems engineers and data centers geographically distributed.
    • ITSM qualification, such as ITIL Operational Support and Analysis (OSA), ITIL Service Offerings and Agreements (SOA) preferred. Minimum ITIL Foundation certified.
    • Certification in Data Center Management.
    • Progressively responsible experience in analysis, planning and design of ICT infrastructure and systems is required, including at least 3 years of experience at management level.
    • Experience in managing mission critical enterprise ICT infrastructure services and data centers is required.
    • Working experience in similar financial multilateral institutions.
    • Experience in Control and management of ICT assets.
    • Knowledge and skills in Enterprise Architecture.
    • Experience in Business Process Management and feasibility studies.
    • Experience and skills in Budgeting and resource management including human resources.
    • Knowledge of relevant national and international legislation. E.g.: Data Protection Act, EU Procurement Directive.
    • Conceptual and strategic analytical capacity to understand information system and business operational issues so as to thoroughly analyze and evaluate critical systems matters.
    • Ability to improve processes and approaches; demonstrates adaptability to changing priorities.
    • Ability to advise Senior Management on complex systems development and related matters of significant importance to the institution.
    • Good understanding of the new technology and industry trend.
    • Dynamic and self-motivated to provide better services to the users.
    • Ability to work under pressure and meet deadlines.
    • Excellent interpersonal skills coupled with a collaborative style.
    • Ability to communicate with the team members and external providers.
    • Conflict resolution skills.
    • Crisis management skills.
    • Vendor management skills.
    • Experience and skills in the Procurement process of ICT Products and services.
    • Experience and skills in Budgeting and resource management including human resources.
    • Creative thinking ability.
    • People management skills.
    • Problem solving and decision making skills.
    • Communicate and write effectively in French or English, with a good working knowledge of the other language.
    • Competence in the use of standard Microsoft Office, Windows/Unix operating systems; Oracle/SQL server databases; Storage, back-up and restore technologies. Knowledge of SAP and SRAS are desirable.

    go to method of application »

    Principal Program/Budget Coordinator General Services and Procurement

    Reference: ADB/17/277
    Location: Côte d’Ivoire
    Grade: PL-4
    Position N°: 50071414

    The Complex

    • The Vice-Presidency, Human Resources and Corporate Services Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
    • The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, IT, general services and institutional procurements, language services, business continuity, and health and safety strategies.

    The Hiring Department

    • The mission of the General Services and Procurement Department is to formulate, implement and monitor policies and programs relating to the maintenance of the Bank’s fixed assets and equipment, to the procurement of goods, services and works for the institution, and to travel.
    • The Department is one of the vehicles for delivering services, goods, works, and real estate to the clients of the Bank and also provides support services, such as travel, communication, catering, insurance, stocks and logistics, as well as supports the decentralization and Green Bank Initiatives of the Bank.
    • The objective is to improve the work environment of Bank staff to enable them accomplish their mission.

    The Position

    • The Principal Program/Budget Coordinator Officer will be responsible for aligning the business strategic objectives with Staff and Management in the department. The incumbent will coordinate the work of CHGS and undertake tasks assigned by General Services and Procurement Department Management as well as act as focal point and coordinator between the Director of General Services and Procurement Department and the Division Managers of General Services and Procurement Department as well as coordinate activities across the Department;

    Duties and Responsibilities

    • Provide support to the General Services and Procurement Department Management in setting their respective work programs; and harmonizing their implementation in line with the Long Term Strategy and operational priorities. In performing this role, the incumbent is expected to maintain a strategic institutional perspective focused on Results and Performance for an effective Value for Money delivery. Ultimately the incumbent is to provide the Director with a standardized channel of information in respect of the work program’s implementation;
    • Implement and ensure compliance with the new budget management guidelines and procedures;
    • Participate in defining of and setting target levels for the General Services and Procurement Department' Performance Indicators;
    • Contribute to Management's Quarterly Reporting and Mid-Year Performance Review reports to the Board and to the Vice-Presidency, Human Resources and Corporate Services Complex Framework Paper;
    • Support General Services and Procurement Department Teams, Director and Managers to ensure effective delivery of the Work Program;
    • Assist in coordinating and implementing the activities and programs, performance monitoring, budgeting of the Department;
    • Coordinate budget submission and the Key Performance Indicators implementation process, the work program and the alignment with the Bank operational priorities
    • Coordinate the preparation and update of the weekly status updates on pending issues within the department.
    • Participate in development and review of the Bank Group policies, guidelines, directives and procedures; ensure the implementation of the same within the Department.
    • Work in close cooperation with the Management Team in managing critical areas or challenges arising from the delivery of the work programs.
    • Assist the Director to benchmark General Services and Procurement Management Department Regional Offices Teams in their capacity to deliver the Decentralization Agenda and ensure better service quality, faster procurement timing, better management of properties and assets and disposal of assets, enhanced country dialogue and enhanced responsiveness to clients.
    • Serve as Department Focal Point for the coordination of work, training, and staffing needs to the maximum extent possible for the benefit of Department.
    • Provide specialist, pragmatic, effective and timely advice on matters of practice, change management and initiatives on improvement of work and service delivery. This could include developing and designing strategy and initiatives in a way that adheres to Bank policy and guidelines and in compliance with the best practices of the International Financial Institutions.
    • Present sound recommendations for informed decision making, ensure robust monitoring mechanisms are in place to track the status and measure success and taking ownership to implement actions.
    • Establish effective partnerships with internal, external customers and stakeholders, using a range of communication and facilitation skills. This optimises opportunities for partnerships which ensures customer focused service delivery for improved business performance.
    • Provide advice and support to the General Services and Procurement Management Department Management Team in the development of work program, action plans as a follow-up on the staff surveys, departmental meetings and retreats and engagement of staff in order for them to better contribute to the overall goals of the department.
    • Facilitate the alignment strategic management and the improvement of staff and business performance.
    • Assess existing procedures, directives, programmes and templates to determine their applicability and desirability to the needs of work and take the initiative to address the issues.
    • Support the strategic direction, business goals and objectives, and work programmes and activities of the Bank, and linking them to the provision of quality services and delivery of timely output.
    • Coordinate the reporting, management of the resources and the implementation of the budgets of the Department.
    • Participate in the preparation of the monthly Key Performance Indicator report, and ensure the coordination of the contribution of the Department to the preparation of the quarterly institutional reporting by the Programing and Budget Department.
    • Coordinate the preparation of the monthly budget execution report of the Department.
    • Assist in formulating approaches and strategies in the design and implementation measures of cost cutting measures, and in determining priorities.

    Selection Criteria
    Including desirable skills, knowledge and experience:

    • Hold at least Master's or equivalent Degree in Business Administration, Organisational Development, Social Sciences, Public Sector Management, Finance or related discipline.
    • Have a minimum of six (6) years of relevant experience, such as programmes coordination, strategic planning, budgeting, etc.
    • Good knowledge of the Institution, the capacity for translating conceptual and strategic analysis into realistic, factual and deliverable programmes and plans.
    • Having private sector experience will be an added advantage.
    • Solid experience in applying experienced level of knowledge to deliver full scope of strategic services in line with the Bank’s strategy needs/situation.
    • Capacity to diagnose and resolve multiple, concurrent problems; and a conceptual and strategic analytical capacity to understand competing requirements of operations and their contribution to results and ultimately impact.
    • Client and results oriented individual holding “a can do attitude”.
    • Effective consulting and advisory skills that enables clients and helps them build their confidence and skills to deal with issues.
    • Ability to deal with sensitive issues in a multi-cultural environment and to build effective working relations with colleagues and other key stakeholders, both internal and external.
    • High-level skills in communication and negotiation as well as ability to build partnerships with a broad range of clients and deliver results that meet the needs and long-term interests of clients within and outside the Department.
    • Demonstrated ability to advise the Management Team in planning and programming within strategic directions and with attention to the resource constraints.
    • Ability to work independently with little supervision as well as part of a multicultural team.
    • Ability to drive change.
    • Ability to embrace change and operate comfortably within an unstable and rapidly changing business and cultural environment.
    • Ability to handle stress due to multiple and simultaneous and shifting demands, priorities and deadlines; and to manage a heavy workload.
    • Ability to be flexible, open minded with integrity.
    • Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.
    • Ability to communicate effectively (written and oral) in English or French preferably with a good working knowledge of the other language.

    go to method of application »

    Division Manager - Administrative Affairs Division

    Reference: ADB/17/281
    Location: Africa

    Grade: PL2
    Position N°: 50092357

    The Complex
    • The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.
    • The President supervises several Departments and Units including Office of the President ; Independent Development Evaluation Department ; Integrity and Anti-Corruption Department ; Compliance Review and Mediation Unit ; Secretariat to the Sanctions Appeals Board ; Administrative Tribunal ; Office of the Auditor General ; Group Risk Management Directorate ; General Counsel and Legal Services Department ; Communication and External Relations Department; Staff Integrity and Ethics Office and Office of the Secretary General & General Secretariat.
    The Hiring Department/Division
    • The General Counsel and Legal Services Department delivers legal advice and services to the statutory organs of the Bank group: Boards of the Bank Group (the Bank), to Senior Management, to Directorate General Hubs and more generally to the whole Bank.
    • The General Counsel and Legal Services Department also protects the interest of the Bank from legal liability and as necessary provide legal defense in cases filed against or brought by the Bank.
    The Position
    • The objective of Division Manager - Administrative Affairs Division role is to lead all legal aspects of administrative/institutional issues and ensure the supervision, mentoring and coaching of staff under the incumbent supervision.
    • The job holder ensures the correct interpretation of, and compliance with the various Bank’s policies, rules, regulations and procedures applicable to staff (including Staff rules & regulations, applicable Presidential Directives and Administrative Instructions), corporate procurement, delegation of authority of the Bank.
    Duties and Responsibilities
    Under the supervision and guidance of the General Counsel, the Division Manager - Administrative Affairs Division will:
    • Assign and Coordinate work of each counsel with that of the corporate services and Human Resources and/or other complexes of the Bank.
    • Supervise the preparation of briefs and pleadings for defending the Bank’s interests before the Administrative Tribunal and/or Appeals Committee and other fora in which a dispute may be instituted against and/or by the Bank.
    • Supervise and leads negotiation with countries for the establishment of Bank’s Offices.
    • Assist the General Counsel in elaborating and coordinating strategies for the defense of the Bank in any litigation brought by an external party against the Bank.
    • Supervise the initiation, monitoring and conclusion of settlement in litigation, mediation, arbitration and other type of dispute resolution mechanisms as are necessary in the interest of the Bank.
    • Supervise drafting of legal documents relating to the organizational structure and administration of the Bank, supervises the drafting of legal advice in respect of the relationship of the Bank and the Fund with third parties including other international organizations and member states, particularly with regard to the privileges, immunities and exemptions of the Bank and Fund as well as those enjoyed by its officers, employees, consultants and experts.
    • Supervise the preparation of the terms of contracts related to institutional procurement including leases or purchase of real property; procurement of goods, services and works necessary for the proper functioning of the Bank, IT hardware and software procurement.
    • Assist the General Counsel in providing legal assistance and advice or in participating to statutory committees such as the Staff Appeals Committee, the Disciplinary Committee, the Pension Steering Committee and Investment Committee, the Medical Board and Finance Committee of the Medical Plan, the Purchasing Committee, the Information Systems Steering Committee and the Capital Investment Program Committee.
    • Supervise the provision of legal advice and support in all human resource matters including recruitment, salary reviews, and administration of staff benefits, contract negotiation, promotions, pre-litigious issues and performance evaluations.
    • Supervise the Interpretation texts of the Bank concerning staff and general administration of the Bank.
    • Ensure quality control as well as compliance with the Bank’s policies and procedures with respect to the provision of legal services in all aspects of administrative matters of the Bank.
    • Prepare and manage the budget of the Division.
    • Ensures quality control, coordinates and harmonize the work of lawyers in the Regional Directorate Hubs.
    • Handle legal issues of a complex and confidential nature in accordance with the instructions of the General Counsel and/or other members of Senior Management of the Bank.
    • Assure quality control of work performed in the Division and determines the priorities of the Division as well as resolves any conflicts that may arise between subordinates.
    • Evaluate staff performance yearly, provides Human Resources Department with necessary information on staff confirmation following probationary period and contracts renewals.
    • Coordinate and harmonize work done in the Regional Hubs, as well as carries out the day-today administrative management of the Division;
    • Interact with all institutional entities of the Bank including senior management, management, Boards of Directors and of Governors as the case may be;
    • Attend Board meetings (formal and committees) and ensure that all legal aspects of projects presented to the Boards have been covered.
    • Carry out such other duties as may be assigned by the General Counsel.
    Selection Criteria
    Including Desirable Skills, Knowledge and Experience:
    • Hold at least a Master’s degree in Law, and admission to the Bar of one of the African Development Bank member countries; or A Juris Doctor (JD) and admission to the Bar of one of the African Development Bank member countries.
    • Have a minimum of eight (8) years of relevant experience in similar jobs, preferably in a Multilateral Development Bank.
    • Having private sector experience will be an added advantage.
    • Combined specialization and expertise in the knowledge of the administrative structure, organization and texts of the Bank;
    • Seasoned knowledge in the current trend of developments and familiarity with international law, and related matters within the Bank and other international organizations;
    • Strong skills in preparation of complex legal documents including briefs and confidential legal opinions, leading the negotiation of host country agreements or complex technology contracts and, partnership agreements;
    • Capacity to supervise the negotiation of complex legal documents of all manners and form that balances the standards and norms of outside parties with the unique requirements of the Bank.
    • Capacity to lead the representation of the Bank before the Administrative Tribunal and other dispute resolution fora, as may be directed by the General Counsel.
    • Ability to apply legal knowledge to deliver full scope of strategic legal services in line with the Bank’s requirements in the legal domain.
    • Effective consulting and advisory skills that enable clients and help resolve their legal issues
    • Ability to take the lead in any legal discourse at Board meetings (formal and all Board committees) and drive change in line with the Bank’s requirements
    • Ability to take the lead in any legal discourse at  certain internal technical committees and Senior Management committees as needed
    • Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
    • Competence in the use of standard Microsoft Office Suite applications; knowledge of SAP is an added advantage.

    Method of Application

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