Job Vacancies in The Hospitality Industry via AFM Recruit

POSITION SUMMARY:

The Accountant will be in-charge of finance operations and he/she is primarily responsible for computing, recording, collecting, analyzing and verifying numerical data for use in maintaining accounting records of the financial operations of the hotel. 

Additionally responsible for generating bills and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Also Assist the finance manager in directing the financial activities of the hotel.

ACCOUNTING DUTIES AND RESPONSIBILITIES:

• Managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.
• Cash handling functions for the hotel and reconcile all cash dropped at the front desk.
• Assist with analysing financial statements on a monthly basis and report any variances to the concerned department heads.
• Assist with financial and tax audits.
• Assist with preparing tax returns and corporate reporting requirements.
• Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility.
• Assist financial Controller with completing the year-end audit process. 
• Review and approve all reconciliation and audit work papers.
• Post city ledger payments in property management system, reconcile and bill all city ledger accounts. 
• Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts. 
• Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. 
• Bill out credit cards and also maintain accurate and legible logs for all credit cards. 
• Reconciles bank statements. 
• Prepare wire transfer confirmations for reimbursable invoices. 
• Prepare credit card authorizations for American Express, Visa, Master, Diners etc. and send to vendors.
• Verify if credit card service charge is billed correctly for all credit card transactions.
• Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.
• If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same.
• Review the postings, payments, revenue and guest balance reports on a daily basis.
• Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software's.
• Maintains accounting databases by entering data into the accounting program. 
• Assists with reimbursable invoicing. 
• Set up new accounts in accordance with established credit policy. 
• Assign unique AR number to new approved accounts on both PMS and  Back office software.
• Assist in reconciling open account status items. 
• Input General Cashier Summary and maintain binder. 
• File and distribute credit card cancellations, bulletins and credit warnings. 
• Process and follow-up on all returned checks accepted as cash payment. 
• Record General Ledger and City Ledger reconciliation. 
• Analyse revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.
• Maintain Vendor’s permanent files and Certificates of Insurance.
• Maintain contracts for vendors.
• Process payroll or verify payroll dollars and reports.
• Process authorise purchase requests as needed.
• Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet.
• Maintain Office supplies and order as needed.
• Any other job related duties as and when assigned by the financial controller.
• Accomplishes accounting and organization mission by completing related results as needed.

REQUIREMENT:

The candidate must be a graduate of Accounting with 3-4years experience working in a food and beverage company and an hospitality company.

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POSITION SUMMARY:
Operation Manger should have an excellent level of commercial awareness, who can build and maintain relationships with internal and external guests. Also responsible for highlighting short/medium/long-term issues to the General Manger / Cluster General Manager and to help formulate solutions.

The Operations Manager is required to have a business management experience in an hospitality company and a food and beverage company.

OPERATIONS MANAGER DUTIES AND RESPONSIBILITIES:

• Fully responsible for all aspects of all departments.
• Support and work with all Head of Departments in all aspects of running this hotel.
• Ensure the premises are in operative condition as per category of the unit to receive & serve the guests.
• Conduct regular operations team meeting with the entire HOD daily / weekly to discuss routine operational matters, sales targets, GSTS feedback / RSTS feedbacks and action taken for service recovery, and also any staff issues. Minutes of the meeting to be sent to GM/RGM.
• Ensure SOP implementation in all departments and check the same during routine operational checks. Consultant /GRM guidance to be taken wherever required.
• Monitor the purchase / indent / requestions of each department, the accounts receivable (collection from debtors) and the accounts payable (payable to the vendors / suppliers etc).
• Randomly inspecting the stores (F & B / Kitchen) to check the stock in hand (quality, par stock levels, expiry etc) with the F & B Manager & Chef.
• Dealing with Suppliers / Vendors for quality products involving Purchase Manager and providing performance assessment of vendors every quarter to HO Purchase.
• Inspecting all departments for SOP implementation.
• Inspecting all department with their respective Manager's for cleanliness, ambience, service readiness, staff grooming & hospitality culture.
• Monitor the co-ordination between all departments for smooth & efficient operations.
• Assessing and reviewing customer satisfaction and service recovery process.
• Meet all dept. heads to review & train the staff to upkeep the human capital.
• Identifying staff learning needs and assisting with development
• Providing timely and constructive feedback to all direct reports as and when required either formally or informally.
• Conduct weekly / Daily meeting with marketing people for enquiry & follow up & conversion to grow up the business.
• Monitor and maintain operation & overhead cost in order to maintain maximum revenue to the organisation.
• Be on available on call 24 hours a day to resolve any urgent problems on emergencies.
• Responsible for the overall management of the operation of the hotel.
• Any other duties assigned.

Requirement:

• The candidate must be a graduate in any discipline,
• He must be a 40 years old man. Who is strong and healthy enough to take the activities of the company to a greater height
• The candidate will be required to work late hours
• And must be computer literate knowing every of the Microsoft packages