• Office Manager at Goziem Chambers & Legal Consultants

  • Posted on: 30 July, 2012 Deadline: 6 August, 2012
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  • OFFICE MANAGER
    Location: Abuja    
    Remuneration: N400, 000 – N600, 000 + 2.5% Commission.

    The Office Manager reports to the Principal Partner & CEO and is responsible for providing office management services to the Company. This includes maintaining office services, efficiency, supervising office staff and maintaining office records.

    RESPONSIBILITIES

    1. Maintain Office Services
    Main Activities
    Establish standards and procedures
    Organize office operations and procedures
    Supervise office staff
    Prepare time sheets
    Control correspondence
    Review and approve supply requisition
    Liaise with other organisations, agencies and groups
    Maintain office equipment

    2. Supervise Office Staff
    Main Activities:
    Assign and monitor clerical and secretarial functions
    Recruit and select office staff
    Orient and train employees
    Provide on the job training opportunities
    Supervise staff
    Evaluate staff performance
    Coaching and disciplining staff

    3. Maintain Office Records
    Main Activities
    Design filing system
    Ensure filing systems are maintained and up to date
    Define procedures for record retention
    Ensure protection and security of files and records
    Ensure effective transfer of files and records
    Ensure personnel files are up to date and secured

    4. Maintain office efficiency
    Main Activities
    Plan and implement office systems, layout and equipment procurement
    Maintain and replenish inventory
    Check stock to determine inventory levels
    Anticipate needed supplies
    Verify receipt of supply

    Knowledge, skills and abilities

    Knowledge:
    Knowledge of office administration
    Knowledge of human resource management and supervision
    Ability to maintain a high level of accuracy in preparing and entering information
    Knowledge and use of accounting software packages: QuickBooks, Peachtree etc.
    Knowledge and use of Management Information packages.

    Skills:
    Excellent interpersonal skills
    Team building skills
    Analytical and problem solving skills
    Decision making skills
    Effective verbal and listening communications skills
    Attention to detail and high level of accuracy
    Very effective organizational skills
    Effective written communications skills
    Computer skills including the spreadsheet and word-processing programs, PowerPoint presentation at a highly proficient level.
    Stress management skills
    Time management skills

    Business Development
    Identifying and developing business opportunities for the Company

    Overall:
    Prepare business plans, proposals, as well as annual work plans
    Lead and develop staff by identifying training needs
    Define and follow-up of yearly, quarterly, monthly, weekly and daily targets
    Develop and implement strategies for new products and service
    Determine new opportunities by analyzing business needs
    Provide direction, guidance to ensure alignment with the Company’s strategies

    Account Management:
    Increase the involvement with existing client
    Develop and deliver the business plans through carrying out of research, formulate market analysis and deliver accurate business reports.
    Serve as a lead facilitator both internally and externally for clients
    Develop and manage client communication tools such as the corporate website

    Business Development and Marketing:
    Pro-actively hunt for target organizations and establish communications with those businesses that can be of need of the Company’s services.
    Further develop multi-tier relationships to organically grow the clients’ accounts.
    Implement business models so as to create new ventures.
    Forecast long and short range market potentials in the Northern region for analysis
    Adopt a hands-on approach in monitoring the implementation and execution of marketing programmes
    Organize presentations for these target markets for them to buy in.

    Qualifications and Experience

    Bachelor Degree or preferably a Master Degree in Business Administration or related courses.
    Minimum of 5 years, preferably with relevant experience in similar industry.
    Excellent negotiation skills.
    High commercial acumen.
    Knowledge in Product Development.
    Outstanding needs analysis, positioning, business justification and closing skills.
    Superior presentation and excellent oral and written communication skills.
    Applicants should not be below 30 years of age.
    Travel is essential.

    Method of Application
    Interested applicants are requested to send their most recent curriculum vitae to: goziemchambers2011@yahoo.com with a letter of intention within one week of this advertisement.
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