Jobs at Save the Children

****KEY AREAS OF ACCOUNTABILITY:****

*Objective 1: Coordinate Data Collection, Data Quality Management, Analysis and State level Reporting*

• Participate in the design of programme monitoring and evaluation tools (registers, reporting templates, data bases, etc.) to track Health and Child Survival projects
• In collaboration with MOH and relevant SC staff, ensure timely data collection, compilation and reporting according to programme M&E plan
• Conduct monthly data analysis and prepare monthly programme IPTT monitoring reports
• Ensure the programme database is updated regularly
• Support programme feedback meetings to communities, facilities and authorities
• Support the M&E Advisor to implement the DQA system including the conduct of data quality assessments according to the M&E plan
• Support the M&E Advisor in data management for rapid assessments, situational analysis, surveys, evaluations and other research as required
• Plan, forecast and facilitate the production and supply of M&E tools and materials to supported sites

Objective 2: Support Programme Supervision, Monitoring and Evaluation

• Support the M&E Advisor to monitor Health and Child Survival projects at the intervention states and communicate provide findings and progress to Program Managers
• Participate in evaluation of Health and Child Survival projects, focusing on data management of evaluation datasets.
• Support the dissemination and use of evaluation and research reports and propose changes for improvement to the Health Team.

Objective 3: Support Documentation, Reporting, Knowledge Sharing and Effective Feedback Mechanism

• Support coordination of health projects monthly, quarterly, biannual and annual reviews and reports as required.
• Participate in dissemination of program information to communities, children, and other stakeholders through a regular feedback mechanism
• Manage the beneficiary complaints and feedback mechanism database
• Work with state teams to collect information on potential case studies and success stories
• Update shared drive and project team space with program monitoring documents regularly

****SKILLS & EXPERIENCE****

****Administrative & General Skills****

• 2-3 yrs previous experience with local and international NGOs
• Previous experience in Health System Strengthening programmes using the National HMIS software
• Advanced computer literacy (MS Office applications, web-based applications and advanced statistical package utilization e.g SPSS,STATA-12,DHIS etc)
• Fluency in English, Hausa spoken and written
• Ability to work in partnership with government and development partners
• Good interpersonal skills
• Ability to work within a team setting
• Independence, adaptability and flexibility
• Excellent communication skills

****MAIN RESPONSIBILITIES****

The post holder will receive a context specific ToR for each deployment, which will draw upon the responsibilities outlined below.

Programme Support (typically will be at field level):

§ Support field level technical assessments in coordination plan and organise OTP/SFP at designated distribution sites in liaison with Nutrition project Officer

§ Complete order forms for the logistics team of material, medicine and food requirements for each site for the week in advance

§ Work with MoH staff and officials to ensure all aspects of the programme are understood and agreed by MoH and appropriate referrals take place to and from MoH and the OTP/SFP

§ Working with the Community Mobilizer, ensure engagement of community leaders / their designates for the organisation of the arrivals outside of the centre

§ Working with the IYCF Counsellor, ensure CMAM beneficiaries are referred to IYCF services when required

§ Ensure adequate triage / that new arrivals are seen as a priority

§ Ensure cases not meeting admission criteria return home as early as possible and understand why their child is not admitted.

§ Supervise the activities of the OTP/SFP team at the distribution point

§ Ensure all criteria are respected and understood by the teams, including admission, discharge and transfer to and from the various components of the programme.

§ Ensure comprehensive health checks and treatment according to the agreed protocols

§ Review the forms completed by staff to ensure completion, accuracy and coherence

§ Undertake individual evaluations with the team

§ Ensure adequate availability of all medical and food supplies for each distribution, input in to creation and maintenance of a monthly distribution plan and ensure stock is pre-positioned as planned with Nutrition Program Officer and logistics team

§ Submit a daily tally of the OTP/SFP statistics

§ Submit a weekly report of the tally of statistics for each site (one form per site per week)

§ Report any progress and any problems in a timely manner

§ Through liaison with the community outreach/nutrition workers, provide effective follow up of all cases – particularly: ensure the prompt tracing of children who are absent from the programme

§ Request specific children to be followed up as required (newly enrolled children, sick children, long stay children / children not gaining weight, children with social problems etc).

§ Liaise with the Community Mobilizer to ensure comprehensive community outreach and mobilisation, health education and treatment. Check that all messages to carers, community groups, leaders and authorities are consistent and fully understood.

§ Attend regular nutrition meetings and assist in any other tasks when required

§ Respect the dignity of the beneficiaries, carers and members of the community

• Work closely with partners and their staff to ensure project activities are implemented in time and within the stipulated quality.
• To ensure that the minimum standards of humanitarian relief are maintained in accordance with the Sphere Charter and Red Cross Code of Conduct.

CapacityBuilding:

• Identify learning and training opportunities for partner staff and communicate this to the Field manager or Nutrition Program Officer.

§ Ensure all OTP/SFP team members are familiar with their posts.

Representation & Advocacy & Organisational Learning:

• Ensure that Save the Children's work is coordinated with efforts of other agencies and Government, and support Interagency Coordination forums, advocating for the specific needs of children. This may involve supporting coordination working groups within the IDP camps and host communities or target project sites.
• Contribute to communications and media work as required through correction of data and information and sharing with the project heads

General:

• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.****
  CORE BEHAVIOURS****

Understanding humanitarian contexts and application of humanitarian principles:

· Ensures that programme goals and activities uphold the principles of the key national and international humanitarian frameworks, codes and commitments

· Integrates beneficiary accountability principles into the approach

· Participates in disaster coordination mechanisms and interagency cooperation

Achieving results effectively:

· Ensures efficient and transparent use of resources in accordance with internal controls

· Establishes staff engagement mechanisms.

· Addresses difficult situations and makes tough decisions confidently and calmly

· Considers the wider impact of decisions to be made in the short and long-term.

· Continuously provides feedback and updates to achieve improved results

· Coordinates with stakeholders to avoid duplication and maximise resources

· Documents lessons learned and applies them to future projects

Maintaining and developing collaborative relationships:

· Actively listens to different perspectives and experiences of stakeholders

· Actively participates in networks to access and contribute to good practice

· Establishes and maintains clear communication and dialogue with disaster and conflict affected people and other stakeholders

· Establishes clear objectives with teams and individuals and monitors progress and performance

Operating safely and securely:

· Identifies and communicates risk and threats and minimises these for oneself and the agency

· Takes measures to do no harm and to minimise risks for partners and the communities

· Reduces vulnerability by complying with safety and security protocols set by the organisation

· Demonstrates an understanding of wider UN/NGO security coordination and how the organisation can benefit from, and contribute to, those mechanisms

Managing yourself in a pressured and changing environment:

· Helps team members to practise stress management through prioritisation of workloads and modelling of appropriate self care

· Remains effective and retains perspective in the face of difficult or demanding situations

· Demonstrates personal integrity by using one’s position responsibly and fairly

· Maintains ethical and professional behaviour in accordance with relevant codes of conduct

· Plans, prioritises and performs tasks well under pressure

· Takes responsibility for own work and for the impact of own actions

Leadership: Action; Thinking; Self; Inspiring; Developing Others:

· Builds own awareness of the bigger global picture by using a broad range of sources to gather data

· Demonstrates managerial courage by confronting difficult situations and seeking resolution, and stating willingness to champion ideas

· Demonstrates approachability and trust by listening carefully to others and valuing their contribution, and making others feel comfortable by being open and honest about their thoughts and feelings

· Demonstrates self-development and management by taking responsibility for own development, and actively seeking out feedback to better understand their own strengths and weaknesses

· Makes positive statements about work

· Effectively influences others by understanding their interests and showing how they will be met by own preferred solution

· Gives constructive feedback to enhance capabilities and responsibilities to another for the purpose of his/her development

****QUALIFICATIONS & EXPERIENCE

****Essential****

• Health / Public Health / Nutrition / BSc or equivalent
• Experience of emergency nutrition work (preferably CMAM) and implementation of feeding programs, including monitoring and evaluation
• Experience in conducting nutrition assessments and an understanding of nutritional surveillance and information systems
• Proven capacity of management, leadership and teamwork
• Excellent communication skills and a willingness to be respectful, kind, sensitive and empathise with all beneficiaries and their carers
• Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions
• Demonstrable ability at report writing
• Prepared to live and work in an uncertain security environment
• Ability and willingness to frequently travel and stay at the field
• Commitment to and understanding of Save the Children’s aims, values and principles
• Fluency in written and spoken English and local languages
• Computer literacy

****Desirable****

§ Qualified nurse with primary health care / community health care experience.

****KEY AREAS OF ACCOUNTABILITY:****

****Transport & Fleet****

• Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
• Manage, maintain and repair vehicles in safe and efficient working order
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
• Responsible for administering litigations and traffic offenses.
• Ensure vehicles have current and lawful documentation.
• Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
• Receive travel requests, and maintain trip schedules and Staff Movement Board.
• Liaise with airlines for flight travel ensuring value for money. Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
• Ensure accommodation is arranged for travelers. Ensure best value for money and that travelers are clearly informed well in advance

****Asset & Facility Management****

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff
• Ensure good condition of assets, and maintain asset condition reports.
• Ensure leased properties are in good habitable conditions.
• Overseeing repairs on these houses, liaising with the caretaker and landlord where necessary.
• Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.
• Ensure the telephone system is operational and cost effective
• Report any defective equipment or service.
• Check on running costs with Finance to ensure no misuse occurs
• Ensure the data network (internet) is operational and cost.
• Report any defective IT or office equipment to the Field Manager.

****Procurement and Supply****

• Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
• Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
• Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed
• Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets
• Ensure the office is well stocked with necessary supplies stationeries and other consumables
• Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively

****Communication and Security****

• Ensure adherence to communication protocol at field level.
• Ensure that all communication systems in Field Office are maintained and staff trained in their proper and effective use
• Report all security incidents in writing in a timely manner
• Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner

****Coordination****

• Maintain and regularly update current contact database of other INGO organizations, donors and embassies.
• Maintain and where necessary develop shared electronic & manual files to ensure easy access to information.
• Co-ordinate and maintain the SCI resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
• Manage the diaries of the Base Managers where required.
• Ensure the regular collection and dissemination of the mail and courier.

****Administration & Reports****

• Maintain all logistic files in an organized, accurate and up to date manner
• Line manage, coordinate, monitor and guide the work of the drivers, cleaners and guards and any other logistics support by managing performance on an on-going basis
• Produce weekly procurement tracker and send to programmes and capital office
• Produce logistics site report, vehicle and generator cost performance report.
• Update Asset Register and send to capital office every month
• Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to capital office once per month.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
• Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
• Carry out any other tasks required by the line manager

****SKILLS & EXPERIENCE****

****Administrative & General Skills****

• Level of Education – Degree
• Communication & Interpersonal Skill Level - Excellent
• Language Requirements – English - Excellent
• Level of IT Expertise Required - Good

Experience Expectations

• Desired Number of Years Prior Experience in a Similar Role – 2
• Experience in procurement and logistics with INGO
• Experience in a relatively insecure field based environment

Working Conditions

Ability and willingness to travel to projects and stay in basic conditions when necessary

****MAIN RESPONSIBILITIES****

The post holder will receive a context specific ToR for each deployment, which will draw upon the responsibilities outlined below.

Programme Support (typically will be at field level):

• Support field level technical assessments in coordination with the Nutrition response lead and other SC thematic areas and/or other external sector agencies, ensuring assessment findings are documented and that all assessments include a specific analysis of children’s needs.
• With support from the NIE Adviser and/or other senior programme staff, develop project plans and budgets, contributing towards an overall project implementation.
• With support from the NIE Adviser and/or other senior programme staff, support with inputs in development of high quality concept notes and proposals.
• With the support of NIE Adviser, support project implementation to ensure timely delivery of project activities (for example, monitoring against log frames, individual performance management work plans).
• Working closely with the NIE Adviser and/or other senior programme staff, support timely programme and donor reports on project activities in compliance with internal SC requirements and any relevant external donor requirements.
• Working closely with the Field Manager and the NIE Adviser and/or other senior programme staff, with the HR team, help in the identification and recruitment of community mobilisers and/or project volunteers
• With support from the NIE Adviser and/or other senior programme staff, identify programme supplies needs and coordinate with the logistics team to put in place a sensible phased procurement plan.

§ Responsibility for the day to day management of project site activities and staff (Child Friendly Spaces, breastfeeding counsellors and volunteers)

§ Provide technical support to Save the Children staff (IYCF-E, CMAM, health, Child Protection and others as necessary), MoH, partners and other humanitarian actors as necessary to promote consistent good practice

§ Ensure all staff understand and implement programme guidelines used for assessing the mother-child pair, advising the best feeding option and following up as appropriate.

§ Ensure appropriate and consistent education messaging to mothers and other carers at Child Friendly Shelters and in the community.

§ Facilitate the development and scheduling of volunteer outreach activities

§ With the Breastfeeding Counsellors and Child Protection staff, develop monthly work plans for the Child Friendly Shelters.

§ Prepare field visit plans and supervision checklist in advance of trips.

§ Compile monthly activity reports and assist with stock consumption/distribution plans for each of the CFSs as required.

§ Conduct evaluation and appraisal of staff as required

§ Facilitate cross sectoral programming, particularly to promote excellent communication and referral between IYCF-E, CMAM, FSL and CP programming.

§ At field sites, liaise with other humanitarian actors, local authorities, ministries and the military as appropriate, to maximize collaboration and ensure proper coordination of activities.

§ Under the guidance of the PM, undertake local level advocacy targeting other humanitarian actors, local authorities, ministries and the military as appropriate, on assessment and appropriate response to support infant and young child feeding

• With support from the Monitoring & Evaluation team support the M & E plan implementation within the Nutrition projects, ensuring this links to reporting requirements.
• With support from the Accountability Lead ensure accountability is enforced in all project activities as well as ensuring that feedback from children and their families is considered in project design/implementation
• Work closely with partners and their staff to ensure project activities are implemented in time and within the stipulated quality.
• To ensure that the minimum standards of humanitarian relief are maintained in accordance with the Sphere Charter and Red Cross Code of Conduct.

Capacity Building:

• Identify learning and training opportunities for partner staff and communicate this to the Field manager or Lead NIE Adviser.

§ Conduct trainings to build the capacity of staff/partners/volunteers, MoH staff and the community at large

Representation & Advocacy & Organisational Learning:

• Ensure that Save the Children's work is coordinated with efforts of other agencies and Government, and support Interagency Coordination forums, advocating for the specific needs of children. This may involve supporting coordination working groups within the IDP camps and host communities or target project sites.
• Contribute to communications and media work as required through correction of data and information and sharing with the project heads

General:

• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.****
  CORE BEHAVIOURS ****

Understanding humanitarian contexts and application of humanitarian principles:

· Ensures that programme goals and activities uphold the principles of the key national and international humanitarian frameworks, codes and commitments

· Integrates beneficiary accountability principles into the approach

· Participates in disaster coordination mechanisms and interagency cooperation

Achieving results effectively:

· Ensures efficient and transparent use of resources in accordance with internal controls

· Establishes staff engagement mechanisms.

· Addresses difficult situations and makes tough decisions confidently and calmly

· Considers the wider impact of decisions to be made in the short and long-term.

· Continuously provides feedback and updates to achieve improved results

· Coordinates with stakeholders to avoid duplication and maximise resources

· Documents lessons learned and applies them to future projects

Maintaining and developing collaborative relationships:

· Actively listens to different perspectives and experiences of stakeholders

· Actively participates in networks to access and contribute to good practice

· Establishes and maintains clear communication and dialogue with disaster and conflict affected people and other stakeholders

· Establishes clear objectives with teams and individuals and monitors progress and performance

Operating safely and securely:

· Identifies and communicates risk and threats and minimises these for oneself and the agency

· Takes measures to do no harm and to minimise risks for partners and the communities

· Reduces vulnerability by complying with safety and security protocols set by the organisation

· Demonstrates an understanding of wider UN/NGO security coordination and how the organisation can benefit from, and contribute to, those mechanisms

Managing yourself in a pressured and changing environment:

· Helps team members to practise stress management through prioritisation of workloads and modelling of appropriate self care

· Remains effective and retains perspective in the face of difficult or demanding situations

· Demonstrates personal integrity by using one’s position responsibly and fairly

· Maintains ethical and professional behaviour in accordance with relevant codes of conduct

· Plans, prioritises and performs tasks well under pressure

· Takes responsibility for own work and for the impact of own actions

Leadership: Action; Thinking; Self; Inspiring; Developing Others:

· Builds own awareness of the bigger global picture by using a broad range of sources to gather data

· Demonstrates managerial courage by confronting difficult situations and seeking resolution, and stating willingness to champion ideas

· Demonstrates approachability and trust by listening carefully to others and valuing their contribution, and making others feel comfortable by being open and honest about their thoughts and feelings

· Demonstrates self-development and management by taking responsibility for own development, and actively seeking out feedback to better understand their own strengths and weaknesses

· Makes positive statements about work

· Effectively influences others by understanding their interests and showing how they will be met by own preferred solution

· Gives constructive feedback to enhance capabilities and responsibilities to another for the purpose of his/her development

****QUALIFICATIONS & EXPERIENCE****

****Essential****

• Health / Public Health / Nutrition / BSc or equivalent
• Demonstrable management experience
• Experience of implementation programmes (ideally nutrition related), including monitoring and evaluation
• Experience in conducting assessments and an understanding of nutritional data
• Proven capacity to supervise, train and coach staff
• Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions

§ Prepared to live and work in an uncertain security environment

§ Ability and willingness to frequently travel and stay at the field

• Fluency in written and spoken English and local languages
• Demonstrable ability at report writing
• Ability and willingness to frequently travel and stay at the field
• Prepared to live and work in an uncertain security environment

§ Commitment to and understanding of Save the Children’s aims, values and principles

• Experience and ability to represent Save the Children's nutrition work in external meetings
• Demonstrable ability at report writing and excellent communication skills
• Computer literate

****Desirable****

• Qualified nutritionist, BSc Nurse or midwife with primary health care / community health care experience
• Emergency programming experience