• Admin Vacancy at Human Capacity Development Consultants Limited

  • Posted on: 11 November, 2014 Deadline: Not Specified
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  • Human Capacity Development Consultants Limited (HCDC) is recruiting for the post of a Personal Assistant

    Personal Assistant

     

    Job Description for Personal Assistant

    • Provide full range of confidential secretarial and clerical support to the MD
    • Manage and organize the MD’s schedule and update diary accordingly
    • Coordinate travel, accommodation and on-site transportation to meetings, ensure that itineraries are organized and managed, and anticipate potential problems to ensure travel runs smoothly
    • Update contacts in Outlook and contact album.
    • Prepare relevant documents for meetings; prepare internal and external reports, presentations, proposals and correspondence
    • Follow up on various projects with different departments to confirm their status and report same to the MD
    • Ensure deliverables are met by the various departments and receive monthly reports for filing
    • Assist with everyday general admin i.e. scanning, photocopying, filing, courier, post and uploading of documents into the company portal
    • Ensure all MD related issues like meals are dealt with in a timely manner; receive and entertain the MD’s visitors
    • Compose and prepare correspondences, reports, memorandums, agendas and minutes of meetings.
    • Maintain good filing systems for smooth data retrieving.
    • Schedule meetings/conferences; prepare presentations and other related tasks.
    • Convey, coordinate, supervise, pursue and follow up on the instructions by the Managing Director to the respective management staff.
    • Undertake other special assignments, ad-hoc functions and related duties as and when required by the Managing Director.
    • Liaise with internal departments, subsidiaries, bankers, lawyers and government officials.
    • Multi-task, prioritize work and meet tight schedules.

     Qualification, Minimum Experience and Skills:

    • Minimum of a B.Sc from a reputable institution
    • At least 5 years of working experience as a personal assistant.
    • Good communication skills and proficient in both written & spoken English.
    • Excellent interpersonal, communication, presentation, negotiation and reporting skills.
    • Good working attitude, mature personality, team player and able to work under minimum supervision.

    Method of Application

    To apply, send CV to recruitment@hcdclimited.com

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