Personal Assistant at Human Capacity Development Consultants (HCDC)

Job Description for Personal Assistant

• Provide full range of confidential secretarial and clerical support to the MD
• Manage and organize the MD’s schedule and update diary accordingly
• Coordinate travel, accommodation and on-site transportation to meetings, ensure that itineraries are organized and managed, and anticipate potential problems to ensure travel runs smoothly
• Update contacts in Outlook and contact album.
• Prepare relevant documents for meetings; prepare internal and external reports, presentations, proposals and correspondence
• Follow up on various projects with different departments to confirm their status and report same to the MD
• Ensure deliverables are met by the various departments and receive monthly reports for filing
• Assist with everyday general admin i.e. scanning, photocopying, filing, courier, post and uploading of documents into the company portal
• Ensure all MD related issues like meals are dealt with in a timely manner; receive and entertain the MD’s visitors
• Compose and prepare correspondences, reports, memorandums, agendas and minutes of meetings.
• Maintain good filing systems for smooth data retrieving.
• Schedule meetings/conferences; prepare presentations and other related tasks.
• Convey, coordinate, supervise, pursue and follow up on the instructions by the Managing Director to the respective management staff.
• Undertake other special assignments, ad-hoc functions and related duties as and when required by the Managing Director.
• Liaise with internal departments, subsidiaries, bankers, lawyers and government officials.
• Multi-task, prioritize work and meet tight schedules.

 Qualification, Minimum Experience and Skills:

• Minimum of a B.Sc from a reputable institution
• At least 5 years of working experience as a personal assistant.
• Good communication skills and proficient in both written & spoken English.
• Excellent interpersonal, communication, presentation, negotiation and reporting skills.
• Good working attitude, mature personality, team player and able to work under minimum supervision.