Volunteers at Ryan's Aid Foundation

Basic Function:

• Reporting to the Program, Administration and communication Officer; the Program interns will provide programmatic and operational support to the team for the implementation of Meeting Targets for project activities as assigned. S/he will form part of the team that supports coordination and overall implementation of the various scopes under the project including technical assistance to designated partner(s). S/he should be able to multi-task, and have excellent computer literacy skills, communication, and organizational skills, especially in familiarizing themselves with the organizational processes, performing quality assessments, and responding to the project’s needs and concerns. 

Duties and responsibilities:

• Provide program and administrative support to the team in the implementation of project deliverables including support to partners.
• Support with preparation of various program documents such as workplans, budgets, reports, and proposals on program implementation, presentation materials / slides in Power-point for presentations for meetings/workshops.
• Support the team in planning, implementation, monitoring, evaluation and reporting of activities focused on achievement of the goals of the project.
• Support with maintaining program monitoring checklists and budget tracking tools to effectively supervise deliverables and burn rate of project activities based on approved workplan.
• Review, collate and submit routine (weekly, bi-weekly, monthly, and quarterly) progress reports from sub teams.
• Maintain and organize up-to-date hard and electronic files for easy access and retrieval, ensuring safe keeping of confidential materials.
• Perform other duties as assigned.

Knowledge, Skills & Attributes:

• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
• Ability to organize systems to monitor administrative and implementation results. 
• Ability to work independently and collaboratively within a diverse team.
• Excellent interpersonal skills with ability to work as a team member.
• High degree of proficiency in written and spoken English communication
• Well-developed computer skills and attention to details.
• Ability to travel within Nigeria 10% time.

Qualifications and Requirements:

• B.Sc./BA degree, with excellent ICT skills. He/she must possess an NYSC discharge certificate with at least one year prior experience in similar role.

Other Key Requirements

• Must Speak Good Hausa and English
• Must have a personal computer system (laptop)
• Must be proficient in the use of Microsoft office tools and meeting applications
• Must be based in Sokoto State

go to method of application »

General Position Summary

• The Program Administration and Communications Officer will support the development and implementation of a communication strategy for the Small-Town WASH Program, including the regular development of timely, well-written and accurate factsheets, press releases, articles, success stories and other resources as needed.
• The Program Administration and Communications Officer is responsible for ensuring the STWASH project documentation and communications requirements are up to date.
• The Officer will provide support on administration, government, partner and stakeholder reporting coordination, external communication requirements for the donors, and record retention.
• The position requires a detail-oriented individual who can independently manage multiple workstreams to completion, track many priorities at once, and deliver quality results on time.

Essential Job Responsibilities

Administrative Support:

• Organize meetings and take detailed meeting minutes and reports of project activities.
• Follow up with the project partners, keep track of project documents and maintain a reporting shared calendar.
• Review and update reporting, filing, communications, and contract documents of engaged consultants.
• Provide administrative and logistical support for the project.

Reporting and Record Retention:

• Work with the ED to develop systems to ensure timely submission of all Project deliverables.
• Ensure all project electronic and hard copy folders meet RAF standards and are populated accordingly.
• Support the coordination of meetings like kick-off, close-out etc.

Communications:

• Prepare communications documents, including, but not limited to, fact sheets, situational reports, operational updates, and human interest/success stories for sharing within internal RAF’s channels and for external stakeholders, including for donor engagement.
• Collect and analyze information on project achievements in the form of photos and short videos, and draw upon that information to draft, edit, format, and disseminate a wide range of internal and external information products.
• Produce other communication documents on an a- hoc basis as necessary and requested by the supervisor.
• Consolidate and draft information for internal reports, such as the 3Is (impact, influence, innovation)
• Design and implement different information systems, including the production and dissemination of newsletters, infographics, and application tools.
• Support all program administration as needed.

Safeguarding Responsibilities.

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work ·
• Practices the values of RAF including respecting the dignity and well-being of participants and fellow team members ·
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Organizational Learning.

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit RAF as well as themselves.

Supervisory Responsibility

None

Accountability

Reports Directly To: Executive Director

Knowledge and Experience

• Degree in Communication, International Development, Gender, or any related field.
• A minimum of 2 years of admin and communication work experience in international development required.
• Experience in written and audio-visual communication materials.
• Excellent verbal and written communication skills.
• Excellent computer skills, including experience with PowerPoint and Microsoft Word,
• Experience interfacing with media, corporations and stakeholder management is highly desired.
• Fluency in written and verbal English and Hausa is required.
• Possesses the skills that help foster a learning and collaborative environment, as well as capturing new knowledge in the most effective way.
• Excellent planning and prioritization skills with the ability to multi-task.
• Ability to provide practical solutions within set deadlines.
• Experience working in states in Northeast and south east context.

Other Key Requirements

• Must Speak Good Hausa and English
• Must have a personal computer system (laptop)
• Must be proficient in the use of Microsoft office tools and meeting applications
• Must be based in Sokoto State

go to method of application »

Objective

• We are seeking a Finance, Administrative and Program Support Intern, who will provide support to the Program, Administration and communication Officer to ensure smooth Administrative and effective maintenance of the RAF Office and premises while providing support to the Project team in Sokoto state. RAF has established a permanent presence in Sokoto state as an operational base and implementing projects with activities that include capacity building, dialogues, peace architecture, media programming, participatory theatre, and collaborative joint activities.

Roles and Responsibilities – Finance

• Compile vendor payment list, ensure all documentation are complete before sharing list with Enterprise Manager for initiation
• Prepare approval memos for all operations expenses
• Process payment of expenses, including per diem and transport to participants during activities in the field
• Maintain accounting files
• Prepare bank reconciliation monthly
• Manage the equipment & stationery inventory database for the offices (Sokoto & Abuja)
• Support logistic for travels, special events, programs and activities
• Track and following up on outstanding advances and ensure timely reconciliation.
• Assist in gathering /photocopying of documentations for monthly payment of volunteers
• Assist in providing support during seminars, workshops, etc.
• Assist in periodic verification of physical inventory
• Coordinate the receipt of orders into the store
• Coordinate birthday felicitation for staff and Leadership council members
• Assist in receiving items from vendors and update inventory records where applicable
• Manage vendor registration, accreditation & verification processes
• Ensuretheofficefacilityisproperlymaintainedforgoodworkenvironment
• Execute any other duties shall be assigned from time to time commensurate with the level and nature of the post.

Roles and Responsibilities – Admin and Logistics Support

• Monthly stock recording and ensuring adequate stock supplies around the office as needed
• Receiving and reviewing correspondence to the office
• Maintaining office filing and storage systems
• Following up on hotel booking hotels and making travel arrangements for participants & staff.
• Provision of information to the staff on travel including travel route and hotel arrangements;
• Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings.
• General administrative tasks like filing, scanning, photocopying, and answering phones.
• Welcome guests and visitors at the reception.
• Keep a tab of the clock in-and-out book.
• Identify key administrative and housekeeping challenges and raise the challenge with the supervisor.
• Ensure that office equipment is kept in good condition.
• Support in the management of petty cash.
• Work closely with vendors during general maintenance of office equipment.
• Coordinate package delivery and pickup.
• Carry out terrorist checks

Roles and Responsibilities – Program Support

• Provide support to the project team in the implementation of RAF’s activities in the related project State.
• Organize and participate in workshops, needs assessments, consultations, and planning sessions, and provide technical inputs as necessary.
• Develop relations with partners and work towards the enhancement of the project
• Support in the organization and implementation of activities; assistance in the design and delivery of training and other support activities.
• Contribute to effective communication and reporting on project activities in the field.
• Provide inputs for periodic technical reviews and manage changes in program direction and focus; project monitoring, evaluation, accountability & learning, etc.
• Conduct frequent supervision and monitoring visits to project areas and identify any issues needing attention related to implementation, compliance, and program quality standards.
• Work closely with the RAF team for the implementation of learning and recommendations from external or internal reviews and feedback.
• Work with the project team to develop a detailed costed work plan at the start of the project and ensure monthly updates are made to the output databases.
• In consultation with the Project Manager, represent RAF at meetings, seminars, coordination fora, and other events.
• Ensure good collaboration and working relationships with the government and other relevant partners.
• Create appropriate links, working procedures, and information sharing with key stakeholders
• Ensure project reports are produced on time and to a high standard.
• Provide brief updates (bi-weekly or weekly) to the Project Manager and members as the case may be.
• Report any new developments, problems, and challenges encountered in implementation promptly.
• Fulfill any additional assignment as deemed necessary by the project team.

Behavioural Competencies

• Demonstrate integrity and promote RAF values and ethical standards;
• Promote the vision, mission, and strategic objectives of RAF.
• Demonstrate capacity to adapt to a multicultural context, and tolerance and respect to issues related to gender, religion, race, and nationality.
• Treats all people fairly without favoritism and solves problems in collaborative ways.

Technical and Core Competencies

• Communications
• Time Management
• Computer Literacy (e.g Excel spreadsheets, or comparable software and basic accounting software)
• Teamwork
• Adaptability
• Flexibility

Required Qualifications & Experiences

• Bachelor’s degree or Higher National Diploma in Accounting or equivalent with a good knowledge of admin and finance functions.
• Minimum of a (1) year of work experience as an Office Assistant or similar experience
• Highly organized and systematic with excellent attention to detail.
• Excellent interpersonal and communication skills, both written and oral.
• Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;
• Success Indicators?
• Ability to perform minor administrative tasks
• Ability to accomplish tasks with minimal supervision
• Ability to perform daily routine to ensure detailed filling and archiving of assets and documents
• Ability to perform general duties including logistics support.
• Ability to stock and label office supplies and keep proper stock records to ensure ample supply to carry out duties.

go to method of application »

Description

• This is a full-time role for a Fundraiser at Ryan’s Aid Foundation located in Abuja, with flexibility for remote work. As a Fundraiser, your primary responsibility is to organize events and activities that encourage donations to the charity. Your role involves increasing awareness of the charity and its cause, generating donations, and maintaining relationships with donors and funders. You will manage communication and events for donors, and occasionally work unsociable hours or travel to events to meet representatives from funding organizations.

Responsibilities

• Developing and executing new fundraising strategies through events, online advertising, and celebrity promotions.
• Approaching businesses, local authorities, and individuals to encourage donations.
• Researching grant-making organizations and applying for funding.
• Organizing and assisting with fundraising activities such as sponsored events, promotional events, house-to-house, and street collections.
• Recruiting and coordinating volunteers.
• Raising awareness of the charity and its work at local and national levels through talks and media opportunities.
• Planning donation campaigns and events, ensuring effective communication to ensure their success.
• Keeping donors and funders informed about the use of their contributions.
• Overseeing corporate fundraising including employee giving and matched giving from employers.
• Managing and updating databases to record donor contact and preference information.
• Writing applications and mailshots using direct mailing to reach potential and current donors.
• Performing risk analysis and balancing time-cost ratios to focus on the most effective fundraising activities.
• Using specialist software to manage records, donations, and communications.
• Reporting on funding and donation income to trustees, members of the public, and charity supporters.

Qualifications

• Bachelor’s degree in Marketing, Communications, Public Relations, Non-Profit Management, or a related field. Candidates with a Master’s degree in a relevant field without prior experience in charity fundraising will be considered.
• 2+ years of experience in fundraising, preferably in a health-related non-profit environment.
• Proven experience in donor cultivation, grant writing, and managing fundraising events.
• Excellent project management skills with demonstrable experience in managing cross-organizational projects.
• Strong decision-making skills and confidence in making strategic and operational decisions.
• Experience in successfully engaging and managing stakeholders at all levels across an organization.
• Proven ability to quickly establish credibility and manage and sustain strong relationships with key stakeholders, particularly where they have differing requirements, demands, and measures of success.
• Budget management experience, including forecasting and planning.
• Excellent communication (written and verbal) and interpersonal skills.
• Excellent planning and organization skills to be able to plan and prioritize work within a large program of activities with shifting priorities and to manage multiple deadlines.
• Excellent self-management skills to work independently using your initiative and being flexible and adaptable.
• Understanding and experience in monitoring and reporting on the impact of fundraising activities.
• Demonstrated expertise in event planning and knowledge of fundraising.
• Good problem-solving and risk management skills.
• Strong analytical and critical thinking abilities.
• Proven ability to work collaboratively with cross-functional teams, manage budgets, and meet ambitious project timelines in a fast-paced environment.
• Experience with project management software and tools.
• Passionate about social justice and making a difference in the lives of underprivileged children and families in Nigeria.