Vacancies at Alexander Nelson

Job description

GENERAL DESCRIPTION 

This position entails the provision of support to the Company Secretary of the Organization. Work requires a high level of discretion and often requires the use and handling of confidential information. 

DUTIES / RESPONSIBILITIES 

1. Rendering the necessary assistance to the Company Secretary with regards to all tasks that pertain to the legal desk including but not limited to the following: 

• To attend meetings of the company and of the Board of Directors and render all company secretarial services in respect of such meetings,
• To capture tasks assigned at meetings and notify relevant officers of same
• Following up on tasks assigned during meetings attended until such tasks /directives come to closure.
• To act as a conscience seeker of the company, monitoring changes in relevant legislation and the regulatory environment and taking appropriate action,
• To ensure the company complies with all applicable codes, statues and regulations,
• To ensure proper drafting and review of contractual agreements between the organization and other third parties,
• To play the role of a liaison officer between the company, external regulators and advisers with regards to legal and compliance matters,
• To maintain the company’s statutory register,
• To ensure proper use of the company seal,
• To carry out general legal research with regards to the company’s day to day transactions,
• Overall management of legal documentation,
• To watch brief for the organization in any court appearance and to provide the necessary updates in respect thereof,
• To oversee the process of due diligence checks at the lands registry and other necessary statutory regulatory authorities,
• To manage the relationship between the company and its service providers as pertains to the Legal Unit.
• To ensure the Legal Unit maintains a proper filing system,
• Managing compliance within the organization.
• Compiling on a weekly basis, the list of tasks being handled by the Legal Unit for priority and tracking purposes.
• Any other assignments assigned by the Company Secretary from time-to-time  

SKILLS/ATTRIBUTES 

• Basic knowledge in Company secretarial and legal advisory,
• Extensive working knowledge of the internet,
• Proficient in the use of Outlook and MS Office,
• Excellent research and drafting aptitudes,
• Good command of written and spoken English,
• Being adaptable and flexible.
• Having competent knowledge about legal practice,
• Great attention to details,
• Good analytical and organizational skills,
• Discretion when handling confidential information,
• Ability to work as a member of a multi-disciplinary team,
• Ability to equilibrate priorities and organize work effectively to meet deadlines.  

EDUCATION / EXPERIENCE 

• A University degree at minimum, Second Class degree or its equivalent in Law
• Must have been called to the Nigerian Bar; and must possess between 2-3 years experience either in the legal department of a Company or in a law firm.
• Candidate must be a member of the institute of Chartered Secretaries and Administrators, or must be prepared to register with the institute and commence exams within the first 9 months of employment within the Organization.  

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Job description 

ROLE PROFILE – ADMIN EXECUTIVE

• Provide day to day general administrative support to the Group
• Responsible for managing clerical responsibilities such as receiving incoming correspondence and maintaining the central filling system (paper and electronic)
• General word processing.
• Collation and distribution of minutes, reports and other documents.
• Dealing with incoming and outgoing mail and general emails.
• Ordering of equipment, materials and office supplies.
• Drafting of Agenda and minutes of meetings as required.
• Responsible for organising Training and orientation programs for support and logistics staff.
• Assist with payment of overtime allowances.
• Liaising with vendors and suppliers  
• Responsible for the delivery, record keeping and management of equipment, materials and office supplies.
• Oversee the maintenance of the Groups building, premises and any equipment located on the property.  
• Ensure the planned preventive maintenance schedule for the Group is strictly adhered to. 
• Manage the groups’ logistics Staff, company fleet and coordinate pool car requests.
• To provide required and necessary support to the unit Manager in the achievements of the department’s goals and objectives.
• Management of the office petty cash and other related duties e.g. budget management etc.
• Assist the company Accountant in the monthly bank and cash reconciliation and reports.
• Management of files and documents associated with the above stated tasks and duties.
• To undertake any other such duties and responsibilities as may be assigned by your resource manager which shall not be considered inconsistent with a position of this nature.