Admin Executive at Alexander Nelson

Job description 

ROLE PROFILE – ADMIN EXECUTIVE

• Provide day to day general administrative support to the Group
• Responsible for managing clerical responsibilities such as receiving incoming correspondence and maintaining the central filling system (paper and electronic)
• General word processing.
• Collation and distribution of minutes, reports and other documents.
• Dealing with incoming and outgoing mail and general emails.
• Ordering of equipment, materials and office supplies.
• Drafting of Agenda and minutes of meetings as required.
• Responsible for organising Training and orientation programs for support and logistics staff.
• Assist with payment of overtime allowances.
• Liaising with vendors and suppliers  
• Responsible for the delivery, record keeping and management of equipment, materials and office supplies.
• Oversee the maintenance of the Groups building, premises and any equipment located on the property.  
• Ensure the planned preventive maintenance schedule for the Group is strictly adhered to. 
• Manage the groups’ logistics Staff, company fleet and coordinate pool car requests.
• To provide required and necessary support to the unit Manager in the achievements of the department’s goals and objectives.
• Management of the office petty cash and other related duties e.g. budget management etc.
• Assist the company Accountant in the monthly bank and cash reconciliation and reports.
• Management of files and documents associated with the above stated tasks and duties.
• To undertake any other such duties and responsibilities as may be assigned by your resource manager which shall not be considered inconsistent with a position of this nature.