Job Vacancies at Malaria Consortium

Job Purpose

• To provide technical support on the supply chain management of malaria commodities at the project office in the State, Nigeria.

Scope of Work

• The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management and inventory control of SMC drugs at the state level.
• S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium office at the assigned state.

Key Working Relationships

• The Supply Chain Officer will be a member of the programme implementation team and report to Country Commodity Manager in delivering programme work plan.

Key Accountabilities
Supply Chain Management (70%):

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Carry out monthly stock status assessment of all SMC commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action
• Coordinating SMC microplanning during which targets which form the basis for SMC drug quantification are determined
• Provide technical support to strengthen the   procurement and supply chain management of malaria commodities at the assigned state
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources
• Support and assist in the management of SMC commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Ensure the availability and distribution of pharmaco-vigilance forms during each implementation cycle.
• Provide guidance on reporting ADR using the pharmaco-vigilance forms to the state teams
• Carrying out post-distribution gap analysis for all SMC commodities at the assigned state
• Submit timely and accurate logistic report at the end of every SMC cycle and review all LMIS reports for SMC commodities at the assigned state.
• Coordinate Reverse logistics for SMC drugs from health facilities to the state central medical store
• Monitor the delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of SMC commodities (SCMS, Health Facilities and Communities).
• Working with the state Logistic Management Coordination Unit on the management of SMC commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data   
• Maintaining and regularly updating a database of SMC malaria commodity logistics data.
• Performs other duties as directed by the Zonal Project Manager.

Coordination/Feedback (30%):

• Ensure smooth relationship with Country Office and Supply Chain Managers
• Support collation and transmission of pharmacovilance reports to NAFDAC and the state LMCU
• Coordinate micro-planning for the supply chain component of SMC implementation at the assigned state
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of SMC commodities.
• Coordinate review meetings for all LMIS SMC reports to provide feedbacks on the quality of LMIS reports
• Provide regular feedback to the country Supply Chain Manager in a timely manner
• Provides support to the zonal project manager on program implementation.

Person Specification
Essential:

• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
• Have a Bachelor's Degree in Pharmacy with 5 years’ post qualification experience
• The person must be familiar with the national supply chain system of MoH and LMIS, including MCLS
• Experience working with and engaging stakeholders at the state level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good inter-personal, communication and planning skills
• Experience with good understanding of logistic management of public health commodities in Nigeria.

Work-based Skills and Competence:
Essential:

• Strong analytical skills
• Proven writing skills in English
• Ability to work effectively and sensitively in developing countries
• A collaborative and flexible style, with a strong service mentality
• Negotiation, Facilitation and coordination skills
• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Excellent computer skills in Excel and knowledge and use of database tools.

Salary
Competitive.

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Scope of Work

• The Senior Security Officer role (SSOs) will be based in different zones, one in the North-East (Yobe), one in the North-West (Sokoto) and one in the South (Anambra) where Malaria Consortium’s activities in Nigeria are implemented, managing the day-to-day safety and security operations to ensure the achievement of project goal and objectives.
• The position holder will report to the Security Manager (SM) serving as his or her designate in their location of operation.
• The SM will analyze complex security issues and contexts, create and continually update a country security communication tree and their location specific Safety and Security Plans (SSPs) and associated Standard Operational Procedures (SOPs), give sound practical safety and security advice, and make decisions to support safe operations within the zones.

Key Working Relationships

• The Senior Security Officer will, under the supervision and guidance of the Security Manager, work closely with Malaria Consortium staff (especially the state team leads), peer NGO security focal points, security agencies, within the International NGO sector at the State and LGA levels in the states within their zones.
• S/he will closely interact with the State Safety and Security Focal Persons (SSFPs) across states within their zone and projects ensuring safety and security of MC staff and properties.
• The SSFPs will be the first recipient of security information from the SSOs, with copy to other senior colleagues at the national (Country Director, Country Operations Manager and Programme Directors).

Key Accountabilities
General Security Management of MC Zonal security hubs operations - 40%:

• Create the zonal security communications tree for their zones and ensure that it is always updated.
• Ensure that all states’ offices within their zones have a designated fire warden, and that fire equipment checks, and fire drills are done at least once every 6 months.
• Establish and maintain an active information network within their zones, which includes state security actors, peer NGO security focal points and relevant security alert sources to obtain daily reliable and credible and relevant safety information.
• Ensure that all state SSFPs are conducting Security Briefings for all new state staff and visitors to the states within their zones (national and international).
• Embed all safety and security SOPs within the office environment and ensure all staff comply.
• Work with the SM and operations staff to ensure that all Malaria Consortium vehicles, offices and rented vehicles (within their zones) have the right equipment and tools to support good safety and security, and that all such equipment is regularly checked and tested.
• Conduct quarterly physical security assessments of states with their respective zones.
• Conduct fire safety checks in all projects’ offices within their zones during quarterly visits and make budgeted recommendations for improvements.
• Ensure that all staff working in MC offices in their zones completes the required online security trainings.
• Provide weekly security reports to the SM and SSFPs, copying senior colleagues at the national level, including with a risk map by LGA and LGAs with planned activities for the following week, highlighting relevant risks and mitigation plans.

Intervention / Project-specific Security Management – 60%:

• Conduct security risk assessment prior to the commencement of all community-level project intervention, especially SMC and LLIN campaign, within their zones, and ensure recommendations from the assessment feed into the planning and design of implementation strategies.
• Review the security profile of each state within each zone at the end of each SMC cycle and submit updated risk profile at least two weeks to the commencement of the next cycle.
• Review the list of hospitals for the conduct of REVEAL activity and any such activities before commencement or research, data collection and other activities.
• Conduct post-implementation security status review of each state within their zones after each cycle (in case of SMC) and completion of phased out implementation, for level of compliance with security protocol in previous cycle and make recommendations accordingly, for the next cycle / next phase of project activities.
• Input daily and weekly into all project activity plans in the states within their zones, the LGAs, Wards and community ensuring that all activities are planned based on the principle of ‘staff safety first’.
• Along with the SSFPs, Operations and Project staff, make daily decisions on project activities in states within their zones, from a security perspective, approving, restricting, or delaying activities and/or movements where needed, monitoring the security alerts an track all staff movement during the project activities implementation
• Maintain a movement tracker for the movement of all staff and temporary employees in states within their zones, related to activity planning, implementation, and evaluation, ensuring that it is updated daily and accurate at all times, and includes start and end locations, estimated start and end times, driver and passenger names and contact details, as well as vehicle details.
• Provide security clearance for all project and operations related trip for staff and locations within their zone.
• Support the SM and SSFPs within their zones, to draft, implement and continually update (at least every 6 months) the location specific SSPs, with associated SOPs, using the standard template which includes communications and movement protocols, security communication tree, information flows, training of staff, etc.

Person Specification
Essential:

• Minimum of five years’ experience in security management of operations in diverse situations, including stable and conflict-riddled and security-challenged environment, with extensive experience of security management in Nigeria
• Demonstrated courses in security management
• Has previous experience as a Security Officer in an international NGO within the last 3 - 5 years.
• Experience in risk analysis and management
• Ability to demonstrate their links with relevant security networks in Nigeria
• Conversant with the geography of the zone of interest and speaks the local language(s) of the zone.

Work-based Skills and Competence:
Essential:

• Ability to work on own initiative and as part of a team
• Ability to multi-task
• Knowledge of, and ability to use Microsoft office suite skill
• Able to pay attention to detail
• An effective communicator, with strong interpersonal skills
• Proven writing skills in English
• Ability to work effectively in a culturally sensitive setting
• Ability to explain complex security issues to a non-technical audience
• Ability to be able to work in an organized manner but within an integrated team
• Committed to the mission and values of Malaria Consortium
• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• A collaborative and flexible style, with a strong service mentality

Salary
Competitive.

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Job Purpose

• To aid in providing, organising, and preserving information materials including documents produced by all MC NG functions, for reference in the organisation work as well as for access by relevant reviews and partners.
• The position holder provides oversight to the Country Office Documentation and archiving activities and act as a Data Protection Manager to the Country Office.

Key Working Relationships

• The finance officer (FO) will be a staff in the state and will report to the State Programme Manager or Technical Officer as applicable while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office.
• S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the Finance Manager or Country Finance Manager as applicable.

Key Accountabilities
Finance Work (40%):

• Prepare monthly financial reports to the Project Manager as per finance timetable which comprises the following:
  • Bank reconciliation statement including copy of bank statement
  • Aged list of outstanding Advances and Other ledger balances
  • Fixed asset register update and Spot Check reports
  • Authorised Petty Cash Count Certificate and reconciliations
  • Monthly timesheet update
  • End of Month Checklist
  • Accurate and timely reconcile all ledgers and sub ledgers including, petty cash, staff, purchase and other required ledgers.
  • Prepare monthly reconciliation report of above.
• Calculate and request the office’s monthly cash needs with the State Programme Manager /Technical officer with the objective to minimise month end cash and bank balances, whilst at the same time having adequate funds available for operational needs:
  • Making Payments of all meetings, workshop and training participants and consultants.
• Liaise with Country office, internal and external auditors, bank and other supplier:
  • Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
  • Advising the Project Manager and Accountant on the arising financial matters and sharing areas of concern with suggested solutions
  • Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
  • Remittance of Statutory deduction to Government; WHT, PAYE, Annual Tax filing etc as per timeline set by the Nigeria Government.
• Assist Finance Manager with queries relating to project accounts.
• Act as the first point of contract for all payment queries.
• Other occasional tasks as required by Country Finance Manager and delegate.

Suppliers Invoice (25%):

• Receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
• Review and post all Non-NAV Procurement invoices directly onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel.
• Review and post all NAV procurement invoices on NAV.
• Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnel
• Post payments onto PSF general ledger ensuring the accuracy of all the required codes.

Operations related work (25%):

• Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return
• Filing System:
  • Ensure all supporting documents and financial filing system is organised, authentic and complete.
  • In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
  • Ensure all field office staff submit Timesheet as per set MC timeline.​

Petty Cash (10%):

• In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner.
• Count Petty Cash on a minimum of a monthly basis with the Financial Accountant
• Post all petty cash invoices and vouchers into the General Ledger with accurate codes.

Person Specification  

• HND or Bachelor's Degree in Accounting
• Minimum of 3 years’ experience in a finance team, with at least one year in an Accounts Officer position.

Desirable:

• Experience in working in INGO an added advantage
• Member of Accounting Professional body is an added advantage.

Work-based Skills and Competencies:

• Excellent interpersonal and communications skills
• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks
• Willingness to learn at all times
• Working knowledge of accounting software is an added advantage
• Trustworthiness, Stress tolerance and operational decision-making skills is an added advantage.

Salary
Competitive.

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Job Purpose

• To aid in providing, organising, and preserving information materials including documents produced by all MC NG functions, for reference in the organisation work as well as for access by relevant reviews and partners.
• The position holder provides oversight to the Country Office Documentation and archiving activities and act as a Data Protection Manager to the Country Office.

Key Working Relationships

• The Documentalist and Data Protection Manager will report to the Programmes Compliance Manager and will work closely with relevant Country Office functions (Technical, Program, Operations, Finance, HR, and Compliance) to ensure adequate data protection in the country office and also provide support on proper projects documentations.
• S/he will also work with State Project Managers for proper submission, documentation and protection of state-level project documents in line with MC’s policies.
• The staff, in his or her capacity as Data Protection Manager will ensure that project data are appropriately managed in line with the General Data Protection Regulation (GDPR), Nigeria Data Protection Regulations and other relevant data-related policies and regulations of Malaria Consortium.

Key Responsibilities
Act as the Data Protection Manager (DPM) for the Nigerian Country Office (50%):

• Maintaining appropriate privacy policy, data protection procedures and related audits including, but not limited to data collection, processing, sharing, disclosure, retention, and disposal as well as oversee the maintenance of records required to demonstrate MC and MPH’s compliance with applicable data protection regulations.
• Be the contact point with and co-operate with data subjects when exercising their individual data rights as well as supervise and advise on the response to such requests.
• Operate as the primary contact point for the NITDA, lead a data incident response and data breach notification procedure as well as lead MC’s response to any regulatory investigation or request for information.
• Manage MC country office compliance obligations for data protection and advise the organisation on all matters related to data protection.
• Monitor changes to the law and regulations on all matters relating to data protection ensuring that MC takes timely action to update and implement changes in policies and procedures.
• Manage a programme of awareness-raising and training to deliver compliance and to foster a data privacy culture within MC country office.
• Oversee the maintenance of records required to demonstrate MC data protection compliance to regulatory authorities.
• Review data protection clauses in contract terms in conjunction with relevant MC Legal Support
• Work closely with management and key stakeholders on privacy matters, advising and ensuring they are regularly updated.
• Maintain and update data privacy notices.
• Advise on data protection impact assessments relating to MC regulatory requirements.
• ‘Go-to’ expert for information governance, data protection governance and privacy
• Work closely with departmental representatives, information asset owners, ICT security to support the systems in operation, as well as the data held and its classification, and ensure consistency of approach
• Support in developing and maintaining the suite of standards and policies (internal and external) relating to UK General Data Protection Regulation (GDPR) and Nigeria Data Protection Regulation (NDPR)
• Any other job to be assigned by the Programmes Compliance Manager.

Documents System Development (30%):

• To provide the necessary information to develop training programme for operators and users of the documentation and filing systems.
• To create a vehicle of information to provide evidence of progress in the development process and to monitor the process.
• Ensure that the modernisation and up-dating of the archiving online.
• Responsible for document management systems within the country office
• Develop the document management plan and update it, as needed.
• Help develop and enforce documentation design, review, and storage guidelines.

Project Documentation Monitoring & Capacity Building (20%):

• Assist in encouraging and facilitating the usage of available filing systems, as well as on the ways to access them.
• Ensure preservation and availability of desired documents to meet the needs of all the functions of the organisation
• Assist with policies and procedures for the management of the documentation of the organisation
• Ensure that organizational documents go through a documented and approved review-and-approval process before being stored.
• With the IT manager, assign/approve user privileges
• Plan and conduct meetings and presentations related to document management.
• Safeguarding the stable and authentic institutional database.
• Optimizing the workspace.
• Perform any other duties as may be assigned by the supervisor.

Person Specification

• Bachelor’s Degree in related field, could include Business, International Development, Public Health, Media / Communications, Library Science or equivalent experience.
• Minimum of five-years relevant experience 
• INGO experience
• Organisational development experience
• Line management experience.
• Project and/or organisational performance management and reporting experience
• Experience and understanding of working in a diverse setting.

Desirable:

• Library, data, or project management qualifications.

Work-based Skills:

• Strong project management skills, including strategic planning
• Experience working at a senior support level preferably within an NGO environment
• Budget development and management skills
• Considerable organisational and administrative skills and experience
• Donor/client relationship management experience
• Understanding and links with organisations working in international development, institutions and the global community
• Strong interpersonal skills and effective working style
• Sensitivity to confidentiality issues and diplomacy
• An open and receptive, tactful approach.
• Ability to plan, manage and prioritise workload
• Advanced computer skills
• Basic familiarity with the General Data Protection Regulation (GDPR), Nigeria Data Protection Regulation (NDPR) and other relevant privacy regulations.
• Excellent communication skills, both written and spoken English; another language would be an advantage.
• Willingness to learn the regulatory aspects of GDPR (UK) and other relevant privacy regulations (other countries)
• Integrity and high professional ethics
• Committed to the organisational mission and values.

Desirable:

• Demonstrable ability to supervise interns or staff
• In-depth understanding of GDPR and NDPR.

Salary
Competitive.

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The Position

• The Technical Director will bear primary responsibility for the technical excellence of activity implementation.
• S/he will work with the project director in providing technical leadership and oversight of the programme.
• S/he will ensure that the project activities are of high quality and adhere to PMI technical guidance and latest global policies and practices.
• We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Requirements
The successful candidate will have:

Essential:

• Medical / Clinical Degree and a Master's Degree or Higher in Public Health, or other related area.
• Substantial experience in global health with a focus on malaria control and elimination
• Experience at senior level in a technical role which involves working closely with national government counterparts
• Extensive experience of working with USAID/PMI or CDC funded projects
• Demonstrated capacity to operate within the malaria international community and function as a leader on matters of malaria case management and drug-based prevention in developing countries.
• Senior leadership experience in an international NGO, academic institution, multilateral agency or relevant private sector business
• Strategy development and implementation experience at regional or global levels
• Strong experience in mentoring senior, high-calibre technical staff
• Demonstrable experience of representation at government-agency level on behalf of an organisation.
• Demonstrated experience building capacity of National Malaria Control Programs in sub-Saharan Africa.
• Ability to travel internationally – at least 30% of the time.
• Excellent verbal and written English.

Desirable: 

• Experience living and/or working in Sub-Saharan Africa
• Significant experience of writing/reviewing proposals targeted at major government development partners and foundations
• Demonstrable experience of working alongside WHO and other multilateral agencies in the international health arena
• Strong network amongst national malaria control programmes and their development partners
• Extensive experience in health systems strengthening
• Experience communicating technical content through social media.

Salary
Competitive.