Latest Jobs at 54gene

Department: Supply Chain and Logistics
Reports to: Senior Director, Supply Chain and Logistics
Industry: Biotechnology

Job Description

• Supply Manager is responsible for sourcing goods and services and managing vendors
• The person is responsible for strategic and operational procurement activities across multiple categories of spend, including searching for better deals to find more profitable suppliers, analyzing purchase requisitions and processing purchase orders whilst assisting to track the received and existing inventory across the company.

Roles and Responsibilities

• Execute procurement strategies to maintain security of supply and optimum value for money
• In charge of daily operational purchasing needs such as planning, issuing and following up on purchase order delivery, supplier invoices, shipment schedules, claims and credit notes
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required
• Forecast price and market trends to identify changes of balance in buyer-supplier power as well as perform cost and scenario analysis and benchmarking
• Assess, manage and mitigate risks
• Evaluate supplier performance based on SLAs on quality standards, delivery time and best prices and ensure all the criteria are met according to the organizational requirements and expectations
• Manage the replenishment of stocks through a systematic manner considering lead time, consumption and minimum stock handling costs
• Monitor and forecast upcoming levels of demand
• Manage overall direction, coordination and evaluation of procurement for the branches, head office and central stores
• Assist to perform all procurement and contracting activities including pre-qualification, tender management, negotiation and preparation of contracts
• Develop key relationships with business stakeholders and strategic supply partners to improve business and ensure clear requirements documentation
• Develop supplier database and establish annual purchasing contracts for lower value/high value items
• Analyze market and delivery trends so as to develop procurement technologies and processes that support those trends
• Conduct business review meetings with key stakeholders to assess risk, review future strategies and identify potential cost down and improvement opportunities
• Provide periodic reporting for management on purchasing, controls and processes
• Ensure and execute workflow process for Procurement in line with ERP software system
• Ensure principles of value for money, transparency, fairness, efficiency and accountability are evident in all the Company's dealings
• Advise senior management on ways to improve the procurement process, management of company assets and replacement strategies
• Ensure all procured goods and services conform to health and safety established standards for the organization as well as statutory compliance
• Any other duties as delegated by management.

Qualifications
Education & Certifications:

• Bachelor's Degree in Business, Logistics or related field - required
• Master's Degree in Business Administration (MBA), or related field - strongly preferred

Experience:

• 5-7 years of experience in a Pharmaceutical or Biotech company within the procurement functions
• Experience in the acquisition of medical supplies, equipment, commodities, or services involving a competitive bidding and negotiation process
• Experience working on international procurement transactions
• Experience in managing and coaching direct reports preferred
• Demonstrated success working in a fast-paced, swiftly changing entrepreneurial environment; preferred.

Knowledge, Skills & Abilities:

• Strong knowledge in scientific and diagnostics materials supply and procurement
• Strong ability to use and develop management tracking system
• Experience in analyzing information and data, and compiling reports; preferred
• Strong communication and negotiation skills
• Ability to work under pressure in a challenging working environment
• Sound ethics and integrity.

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Zip/Postal Code: 105102
Department: Supply Chain & Logistics
Status: Full-Time, Exempt
Industry: Biotechnology
Reports to: Sr. Dir., Supply Chain & Logistics

Job Description

• The Logistics Manager manages the end to end processes for warehouse management, logistics operations (import and export), custom brokerage, transportation planning and other logistics support for projects and 54gene in general. Coordinate the logistics support for projects including receiving, storing, transportation, customs clearance, issuing and processing payment for services in accordance with 54gene policies and guidelines.
• Develop logistics procedures in cooperation with internal and external stakeholders within 54gene, disseminating these to enhance the efficiency and cost effectiveness.

Roles and Responsibilities

• Ensure proper reconciliation of warehouses and inventory within different locations
• Develop and support the laid down regulation in accordance with the policies and directives on receipt, distribution and management of inventory
• Liaise with supply department to take up and arrange freight forwarding or transport; ensuring that goods/services procured are delivered in a timely and cost-effective manner within 54gene regulations
• Establish and sustain relations with banks and other agencies associated with import and export activities
• Develop logistics procedures in cooperation with internal and external stakeholders within 54gene, disseminating these to enhance the efficiency and cost effectiveness of the supply chain within the programmes
• Develop KPI to monitor operational activities and present KPI to 3PL to improve their operation
• Consistently update on import and clearing process and regulations in Nigeria, in line with approvals and prohibitions, duties and tariffs rates
• Ensuring goods are cleared at the port within the lead time to prevent out of stock situations at minimal cost
• Continually improve and maintain relationships with Customs, NAFDAC, SON inspection agencies and other governmental agencies
• Anticipate, research and report on future changes in Nigerian Import/Export laws, procedures and practices, and ensure such knowledge is factored into the planning of the department's strategy and resources
• Formulating pricing policies for products by determining and forecasting landing cost or forwarding cost (Imports or Exports) to management as part of pricing indices to determine price of products
• Managing clearing agents to ensure prompt deliveries at minimum costs while maintaining freshness of products
• Manage contract negotiations of clearing agents and forwarding agents for terms and conditions
• Negotiations of shipping line charges on freight and local charge, where necessary
• Manage and maintain relationships with shipping line and courier companies
• Establish relationship with logistics companies for movement and distribution of samples and other materials whenever required
• Develop KPIs and timeline for distribution of materials for special projects
• Manage different mode of transportations (air, cold chain, road, etc) for 54gene operations
• Promote compliance with good transport and logistical practices by proactively identifying broader issues regarding logistical weakness/non-compliance to policies and guidelines for the assigned country programmes

Qualifications
Knowledge, Skills & Abilities:

• Knowledge and experience in a health/medical or Pharmaceutical industry; experience in working in donor funded programmes
• Strong logistics planning experience
• Good relationship management with major stakeholders and 3PL providers
• Good relationships with Customs, NAFDAC, SON and other agencies that could facilitate prompt clearance of material both at international and local ports
• Strong knowledge of Microsoft Office programs, specifically Excel
• Sound ethics and integrity

Education & Certifications

• Bachelor's Degree in Business, Logistics or related field; required
• Master's Degree in Business Administration (MBA), or related field strongly preferred

Experience:

• At least 7 years post-graduation experience in Logistics operations
• Experience in managing direct reports and ensuring proper coaching at a high level to achieve expected results
• Experience in managing and coaching direct reports preferred
• Demonstrated success working in a fast-paced, swiftly changing entrepreneurial environment; preferred